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Tuesday, January 16, 2018
Agenda
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Packet
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The supporting materials council reviewed.
Minutes
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One-line summary
The Road & Bridge meeting focused on 2018 road overlays, especially Pinnacle Lake Estates and Old Viking Boulevard, possible Westbrook Drive paving, assessment methods, and bond-financing options; no minutes were available in the bundle to confirm final actions.
9 items as recorded in the meeting transcript, each with a plain-English summary of what was at issue.
A12018 road-improvement plan discussion
The meeting opened in the transcript with a discussion of the 2018 road-improvement plan: keeping Pinnacle Lake Estates in the plan, adding Old Viking for 2018, removing Garnett for 2018, and aiming for about $400,000 in annual capital improvements for the next few years.
The group revisited the 2018 road-improvement plan and discussed keeping Pinnacle Lake Estates in the plan, adding Old Viking Boulevard, removing Garnett for 2018, and using a roughly $400,000 capital-improvement target to adjust the five-year plan.
minutes not available in this bundle
A2Possible approval of October 17 item
There was a brief, garbled transcript passage referring to a motion to approve October 17, but the transcript does not clearly show the full motion, mover, seconder, vote, or result.
minutes not available in this bundle
A3Pinnacle Lake Estates overlay
Under floor items, the group discussed Pinnacle Lake Estates. The engineer described it as a straightforward overlay project, proposed a two-inch overlay because pattern or stress cracking was beginning, and gave the estimated project cost and per-unit assessment.
Pinnacle Lake Estates was described as a straightforward neighborhood overlay. Staff proposed a two-inch overlay because cracking was beginning, with an early estimate of $149,000 and an estimated assessment of $2,983 per unit; a later transcript passage appears to refer to the same project as $155,000.
minutes not available in this bundle
A4Old Viking Boulevard overlay, benefiting properties, and assessment method
The group discussed Old Viking Boulevard, including the estimated assessment approach, 65 benefiting properties, questions about split lots and frontage, Green Acres or agricultural tax-deferral status, and how to define an assessment unit.
Old Viking Boulevard was discussed as a larger road project with 65 benefiting properties, an estimated 50-percent assessment approach, and an estimated $4,100 per unit. The discussion also covered how to count units, how to handle split lots, flag lots, access-only lots, Green Acres or agricultural deferrals, and mailbox-relocation costs.
minutes not available in this bundle
A5Mailbox relocation and project-combination cost questions
The group discussed line items in the road estimates, including mailbox relocation costs and whether a lower unit price would apply if Westbrook were added to the Old Viking work instead of treated as a separate project.
Old Viking Boulevard was discussed as a larger road project with 65 benefiting properties, an estimated 50-percent assessment approach, and an estimated $4,100 per unit. The discussion also covered how to count units, how to handle split lots, flag lots, access-only lots, Green Acres or agricultural deferrals, and mailbox-relocation costs.
The council discussed whether Westbrook Drive should be paved as an add-on while Old Viking Boulevard work was being done. The issue was complicated by the fact that only four houses are on Westbrook, the gravel-to-pavement improvement could justify a higher assessment, and the residents might instead receive only a partial Old Viking access assessment if Westbrook were not paved.
minutes not available in this bundle
A6Road-project bond financing options
A financial adviser discussed financing assumptions for the road projects, including backing out costs already included in the engineer's estimates, a possible 10-year non-rated limited competitive bond sale, debt-service estimates, and options for using city cash or equity.
The financial adviser reviewed financing for the 2018 road projects and recommended a limited competitive, non-rated bond sale because of the small size and 10-year term. The group discussed backing out about $20,000 already included in estimates, a revised estimate around $685,000 for the evening’s scenario, interest and total-payment estimates, and options for using $280,000 in city cash to make early payments or reduce the bond size.
minutes not available in this bundle
A7Westbrook Drive possible paving and assessment approach
Council members and staff discussed whether to add Westbrook Drive to the Old Viking work, whether the four Westbrook homes should receive only a partial assessment for access to Old Viking, and whether residents should be asked if they want the gravel road paved.
The council discussed whether Westbrook Drive should be paved as an add-on while Old Viking Boulevard work was being done. The issue was complicated by the fact that only four houses are on Westbrook, the gravel-to-pavement improvement could justify a higher assessment, and the residents might instead receive only a partial Old Viking access assessment if Westbrook were not paved.
minutes not available in this bundle
A8Public-improvement and assessment-hearing process
The group reviewed the statutory public-improvement and assessment-hearing process, including the next step of approving feasibility reports and calling the public improvement hearing, later holding an assessment hearing, and the possibility of written objections and court appeals.
Staff reviewed the process still ahead: the council would need to approve feasibility reports and call public improvement hearings, later hold assessment hearings after better numbers or bids were available, and handle any written objections and possible district-court appeals before deciding whether to award work.
minutes not available in this bundle
A9Possible alternate or future road projects
Near the end of the transcript, the group discussed possible alternate or future road projects if Old Viking did not proceed, including Pinnacle Lake, Garnett, and 218th, and noted timing concerns if a new project had to start later in the season.
The group briefly considered what would happen if Old Viking Boulevard did not proceed and noted that Garnett and 218th were comparable in cost, but starting a new project later would likely push bidding into June or July and could hurt bid pricing.
minutes not available in this bundle
Documents and recordings archived for this meeting, when available.
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