Meetings

3bApproval of Claims from April 22 to May 6, 2025

Approval of claims from April 22 to May 6, 2025 was included on the consent agenda.

Council approved the agenda with several amendments: it added supporting documents to items 3f and 3g, changed 3g to a general ad hoc committees resolution, added a Veterans Memorial ad hoc committee item as 14g, removed the Fire Chief Miller contract-extension item, and added a second Twin Lakes roof quote. Council then approved the consent agenda as amended, including prior minutes, claims, the first-quarter financial report, the three-parcel mowing agreement, the public-forum clarification RCA, and the general ad hoc committee item.

Approved as part of the consent agenda as amended; the minutes do not state a claims total.

claims
consent agenda

Consent calendar

3cResolution Extending Fire Chief Miller Contract

The proposed extension of Fire Chief Miller's contract was removed from the agenda.

Council approved the agenda with several amendments: it added supporting documents to items 3f and 3g, changed 3g to a general ad hoc committees resolution, added a Veterans Memorial ad hoc committee item as 14g, removed the Fire Chief Miller contract-extension item, and added a second Twin Lakes roof quote. Council then approved the consent agenda as amended, including prior minutes, claims, the first-quarter financial report, the three-parcel mowing agreement, the public-forum clarification RCA, and the general ad hoc committee item.

Removed from the agenda during approval of the amended agenda.

Fire Chief Miller contract

Withdrawn

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3dAccept First Quarter Financial Report

The first quarter financial report was included on the consent agenda.

Council approved the agenda with several amendments: it added supporting documents to items 3f and 3g, changed 3g to a general ad hoc committees resolution, added a Veterans Memorial ad hoc committee item as 14g, removed the Fire Chief Miller contract-extension item, and added a second Twin Lakes roof quote. Council then approved the consent agenda as amended, including prior minutes, claims, the first-quarter financial report, the three-parcel mowing agreement, the public-forum clarification RCA, and the general ad hoc committee item.

Accepted as part of the consent agenda as amended.

financial report
consent agenda

Consent calendar

3eResolution Extending Contract for Mowing Three City Parcels

The mowing agreement for three city parcels was included on the consent agenda.

Council approved the agenda with several amendments: it added supporting documents to items 3f and 3g, changed 3g to a general ad hoc committees resolution, added a Veterans Memorial ad hoc committee item as 14g, removed the Fire Chief Miller contract-extension item, and added a second Twin Lakes roof quote. Council then approved the consent agenda as amended, including prior minutes, claims, the first-quarter financial report, the three-parcel mowing agreement, the public-forum clarification RCA, and the general ad hoc committee item.

Approved as part of the consent agenda as amended.

mowing agreement
consent agenda

Consent calendar

3fClarification for Residents and Council Regarding Public Forum Comments

Council received clarification materials related to comments made at a prior public forum.

Council approved the agenda with several amendments: it added supporting documents to items 3f and 3g, changed 3g to a general ad hoc committees resolution, added a Veterans Memorial ad hoc committee item as 14g, removed the Fire Chief Miller contract-extension item, and added a second Twin Lakes roof quote. Council then approved the consent agenda as amended, including prior minutes, claims, the first-quarter financial report, the three-parcel mowing agreement, the public-forum clarification RCA, and the general ad hoc committee item.

Approved as part of the consent agenda as amended.

public forum clarification
consent agenda

Consent calendar

3gResolution Establishing Ad Hoc Committees

The agenda item was changed to approval of a general ad hoc committee resolution and approved on the consent agenda.

Council approved the agenda with several amendments: it added supporting documents to items 3f and 3g, changed 3g to a general ad hoc committees resolution, added a Veterans Memorial ad hoc committee item as 14g, removed the Fire Chief Miller contract-extension item, and added a second Twin Lakes roof quote. Council then approved the consent agenda as amended, including prior minutes, claims, the first-quarter financial report, the three-parcel mowing agreement, the public-forum clarification RCA, and the general ad hoc committee item.

Changed during agenda approval to a general ad hoc committees resolution and approved as part of the consent agenda as amended.

ad hoc committees
consent agenda

Consent calendar

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4Presentation of the 2024 Audit

Creative Planning presented the 2024 audit.

Andrew Grice from Creative Planning presented the 2024 audit. The packet's audit materials reported $6,766,554 in total net position, $3,416,003 in combined ending governmental fund balances, and $3,024,510 in general obligation bonds and notes at year-end. The minutes record the presentation but no separate vote on the audit.

Presentation only; no motion recorded.

2024 audit

Discussion only

5Opioid Prevention Presentation

Patti Constant from Anoka County gave an opioid prevention presentation.

Patti Constant from Anoka County presented on opioid prevention, including Anoka County overdose statistics, naloxone access, and opioid settlement funding. The packet stated Anoka County is anticipated to receive approximately $18 million over 18 years for treatment and prevention efforts. No council action was recorded.

Presentation only; no motion recorded.

opioid prevention

Discussion only

6Rum River Consultants Septic Compliance Tracking Presentation

Rum River Consultants presented information on septic compliance tracking.

Rum River Consultants presented information on septic compliance tracking and the City's responsibilities for SSTS permitting, compliance, maintenance tracking, and annual reporting. The minutes record the presentation but no motion.

Presentation only; no motion recorded.

septic compliance

Discussion only

7Anoka County Highway Department Baugh Street Project Discussion

Anoka County Highway Department discussed the Baugh Street project and a possible open house in October.

Anoka County Highway Department discussed the CSAH 22/Baugh Street reconstruction project. The preliminary joint powers agreement in the packet estimated the total construction cost at $6,530,617.41 and Nowthen's estimated share at $75,819.88, including construction engineering. The minutes note a possible October open house for residents and no formal action.

Discussion only; no motion recorded.

Baugh Street project

Discussion only

8Tools 4 Business Memo Regarding 2026 IT Budgeting Needs

Tools 4 Business presented 2026 IT budgeting needs.

Tools 4 Business presented IT budgeting needs for 2026. The packet discussed a possible local backup device around $300, a likely server replacement budget estimate of $10,000 for 2026 or early 2027, and a wiring idea between the Historic Town Hall and Fire Station that could cost about $500 to $600 and save $191 per month by eliminating one Arvig connection. No motion was recorded.

Presentation only; no motion recorded.

IT budget

Discussion only

9aMS4 Part 1 Application

Council approved the Part 1 application for the MS4 permit.

Council approved the Part 1 application for the MS4 permit. The packet said the application was due to the MPCA on May 20, 2025 and required a $400 application fee, a mayoral wet signature, and mailing to the MPCA.

MS4 permit

Approved

9b2025 Overlay Project Plans, Specifications, Bids, and Assessments

Council approved the 2025 Overlay Project plans and specifications, ordered bids, and set up the proposed assessment hearing process.

Council approved Resolution 2025-49 approving plans and specifications and ordering bids for the 2025 Overlay Project, then approved Resolution 2025-50 declaring costs to be assessed and ordering preparation of the proposed assessment and notice of assessment hearing. The packet estimated total project cost at $403,480, with $220,440 to be paid by the City plus overruns and $183,040 proposed for assessment against benefited properties. The resident assessment hearing was set for June 17 at 6:00 p.m.

Council approved both the bid-advertising resolution and the assessment-preparation resolution for the 2025 Overlay Project.

2025 Overlay Project

Approved

10aPlanning and Zoning Monthly Report

The Planning and Zoning monthly report was on the agenda.

The minutes record Planning and Zoning motions but no separate action on the monthly report.

planning report

Discussion only

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10bStrategies to Reduce Planning Consultant Expenses

Council directed staff to collect bids for updating the City's ordinances after discussing consultant-expense reduction.

After an RCA about reducing general planning invoices, Council directed staff to collect bids for updating the City's ordinances. Planner Nash's packet memo recommended updating zoning and subdivision regulations, applying ordinance requirements consistently, increasing staff capacity, and simplifying application processes to reduce consultant costs over time.

The action taken was to seek bids for ordinance updates.

planning invoices
ordinance update

Approved

10cParsons Parcel for Residential Development

Council approved Resolution 2025-51 accepting a parcel for residential development.

Council approved Resolution 2025-51 accepting a parcel for residential development for the Parsons request. The packet resolution allowed one single-family home, required a deed or easement acceptable to the City for Pinnaker Road right-of-way before a building permit, and required a $2,500 park dedication fee before a building permit.

Parsons parcel

Approved

10dA and B Addition Grading Agreement

Council approved Resolution 2025-52 approving a grading agreement for A and B Addition.

Council approved the A and B Addition grading agreement, final plat, and development agreement through Resolutions 2025-52, 2025-53, and 2025-54. The project is a five-lot residential subdivision with a new cul-de-sac and one nonbuildable outlot. The grading agreement required a $30,000 security and $5,000 escrow, and the development agreement required a $12,500 park and trail dedication fee and $20,000 escrow. Conditions in the packet included septic-site verification, wetland buffer requirements, stormwater facilities, and a deed restriction that Outlot A is not buildable.

A and B Addition

Approved

10eA and B Addition Final Plat

Council approved Resolution 2025-53 approving the final plat for A and B Addition.

Council approved the A and B Addition grading agreement, final plat, and development agreement through Resolutions 2025-52, 2025-53, and 2025-54. The project is a five-lot residential subdivision with a new cul-de-sac and one nonbuildable outlot. The grading agreement required a $30,000 security and $5,000 escrow, and the development agreement required a $12,500 park and trail dedication fee and $20,000 escrow. Conditions in the packet included septic-site verification, wetland buffer requirements, stormwater facilities, and a deed restriction that Outlot A is not buildable.

A and B Addition

Approved

10fA and B Addition Development Agreement

Council approved Resolution 2025-54 approving the development agreement for A and B Addition.

Council approved the A and B Addition grading agreement, final plat, and development agreement through Resolutions 2025-52, 2025-53, and 2025-54. The project is a five-lot residential subdivision with a new cul-de-sac and one nonbuildable outlot. The grading agreement required a $30,000 security and $5,000 escrow, and the development agreement required a $12,500 park and trail dedication fee and $20,000 escrow. Conditions in the packet included septic-site verification, wetland buffer requirements, stormwater facilities, and a deed restriction that Outlot A is not buildable.

A and B Addition

Approved

11Sheriff's Monthly Report

Lieutenant Bangerter provided the Anoka County Sheriff's monthly report, and Council Member Glaser asked about traffic arrests.

Lieutenant Bangerter presented the Sheriff's monthly report. Council Member Glaser asked about the increase in traffic arrests, and Lieutenant Bangerter clarified that the reported 'arrest' category includes citations and said Deputy Jacobson is consistent in traffic enforcement.

Report only; no motion recorded.

sheriff report

Discussion only

12Fire Department Monthly Report

Administrative Assistant Stoeckel read the Fire Department report, and Council Member Breyen requested that mutual-aid responses be added to future reports.

Administrative Assistant Stoeckel read the Fire Department report. Council Member Breyen requested that future Fire Department reports add calls where mutual aid responded.

Report only; no motion recorded.

fire department report

Discussion only

13aBar None Meeting Update

Interim Administrator Johnson updated the council on the Bar None meeting.

Interim Administrator Johnson updated Council on the Bar None meeting, April 23 action items, and the requested budget update. Council asked staff to return June 10 with quote-acceptance items for Twin Lakes shelter roofs and Memorial Park court striping. During the update, Mayor Hybben asked about what Johnson learned at a conference regarding Nowthen's administrator needs, and Council then voted to cancel the city administrator search with South Central Service Cooperative.

Update only; no motion recorded on Bar None.

Bar None

Discussion only

13bAction Items from April 23, 2025

The council reviewed April 23 action items, including estimates for Twin Lakes shelter roofs and Memorial Park court striping, and asked staff to bring quote-acceptance items back on June 10.

Interim Administrator Johnson updated Council on the Bar None meeting, April 23 action items, and the requested budget update. Council asked staff to return June 10 with quote-acceptance items for Twin Lakes shelter roofs and Memorial Park court striping. During the update, Mayor Hybben asked about what Johnson learned at a conference regarding Nowthen's administrator needs, and Council then voted to cancel the city administrator search with South Central Service Cooperative.

Council requested quote-acceptance items for June 10, 2025.

Twin Lakes shelter roofs
Memorial Park striping
road study
IT

Continued

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13cBudget Update Requested by Council on May 5, 2025

The council received the requested budget update.

Interim Administrator Johnson updated Council on the Bar None meeting, April 23 action items, and the requested budget update. Council asked staff to return June 10 with quote-acceptance items for Twin Lakes shelter roofs and Memorial Park court striping. During the update, Mayor Hybben asked about what Johnson learned at a conference regarding Nowthen's administrator needs, and Council then voted to cancel the city administrator search with South Central Service Cooperative.

Update only; no motion recorded on the budget update itself.

budget update

Discussion only

p. 2p. 3

13dCancel City Administrator Search with South Central Service Cooperative

Council cancelled the city administrator search with South Central Service Cooperative.

Interim Administrator Johnson updated Council on the Bar None meeting, April 23 action items, and the requested budget update. Council asked staff to return June 10 with quote-acceptance items for Twin Lakes shelter roofs and Memorial Park court striping. During the update, Mayor Hybben asked about what Johnson learned at a conference regarding Nowthen's administrator needs, and Council then voted to cancel the city administrator search with South Central Service Cooperative.

This action occurred during the Administrator's Update and was not listed as a separate item on the original agenda.

city administrator search

Approved

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14aMake Ms. Stoeckel Full-Time and Start Receptionist Hiring Process

Council made Delia Stoeckel full-time and approved posting a receptionist/administrative assistant position up to 30 hours per week.

Council approved making Delia Stoeckel full-time as of May 14, 2025 with no health insurance benefits for the rest of 2025. Council also approved posting a receptionist/administrative assistant position, amending the proposed 20-hour position to not exceed 30 hours per week, with a pay range of $20 to $23 per hour.

The receptionist position was amended from the agenda's 20 hours per week to not exceed 30 hours per week.

staffing

Approved

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14bAutomatic Door Operator Inquiry

Council directed staff to obtain an updated quote including a door with a window and the automatic opener.

Council discussed an automatic door operator for the Historic Town Hall. Council Member Glaser raised a safety concern because the door does not have a window. Council directed staff to get an updated quote for the door, tie in the automatic-operator quote, and return with a total cost.

Staff was directed to return with an updated total quote.

Historic Town Hall automatic door

Continued

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14cChief Miller PERA Eligibility Resolution

Council approved Resolution 2025-57 declaring Chief Miller eligible for PERA.

Council approved Resolution 2025-57 declaring that Fire Chief Miller is eligible for PERA and that notice will be provided as required by PERA.

Fire Chief Miller
PERA

Approved

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14dIdentify Goals Completed Since January 1, 2025 and Next Goals

The item to identify completed and next staff goals was tabled to June 10, 2025.

Council tabled four items to the June 10, 2025 City Council meeting: identifying completed and future staff goals, allowing comments on the City Facebook account, establishing a Veterans Memorial ad hoc committee, and adopting the March 2025 personnel policy.

Tabled to the June 10, 2025 City Council meeting.

staff goals

Tabled

14eAllow Comments on City Facebook

The item to allow comments on the City Facebook account was tabled to June 10, 2025.

Council tabled four items to the June 10, 2025 City Council meeting: identifying completed and future staff goals, allowing comments on the City Facebook account, establishing a Veterans Memorial ad hoc committee, and adopting the March 2025 personnel policy.

Tabled to the June 10, 2025 City Council meeting.

City Facebook

Tabled

14fAdopt 2026 Capital Improvement Plan and Equipment Replacement Plan

Council approved the 2026 Capital Improvement Plan and Equipment Replacement Plan and added a June 5 meeting to learn about the budget process.

Council approved the Capital Improvement Plan and Equipment Replacement Plan. The minutes also state that Council added a June 5, 2025 council meeting to learn about the budget process.

CIP
ERP
budget process

Approved

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14gVeterans Memorial Ad Hoc Committee Resolution

The added item to establish a Veterans Memorial ad hoc committee was tabled to June 10, 2025.

Council tabled four items to the June 10, 2025 City Council meeting: identifying completed and future staff goals, allowing comments on the City Facebook account, establishing a Veterans Memorial ad hoc committee, and adopting the March 2025 personnel policy.

Tabled to the June 10, 2025 City Council meeting.

Veterans Memorial

Tabled

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15aAdopt Nowthen Personnel Policy Dated March 2025

The personnel policy was tabled to June 10, 2025.

Council tabled four items to the June 10, 2025 City Council meeting: identifying completed and future staff goals, allowing comments on the City Facebook account, establishing a Veterans Memorial ad hoc committee, and adopting the March 2025 personnel policy.

Tabled to the June 10, 2025 City Council meeting.

personnel policy

Tabled

16Adjourn

The meeting was adjourned at 9:55 p.m.

Adjourned at 9:55 p.m.

meeting administration

Approved