Tuesday, May 7, 2019 · 7:00 PM
One-line summary
Council scheduled a public hearing on building-material rules, approved the consent agenda including claims and several resolutions, released the MARS claim, ended AEM financial services in favor of in-house work with RTY mentoring, directed staff to revise the fee schedule, and discussed the Comprehensive Plan and planning/code-enforcement updates.
19 items as recorded in the agenda, packet, and minutes, each with a plain-English summary of what was at issue.
1Call to Order / Pledge / Meeting Policy / Approve Agenda
Call to Order; Pledge of Allegiance; Meeting Policy; Approve Agenda
Agenda approved as submitted.
2Sheriff's Report
Sheriff's Report
Commander Wayne Heath reviewed April sheriff activity, including 10 animal calls and a reminder that residents should not leave keys in vehicles because stolen vehicles had keys left inside. Mayor Pilon also asked about Bar None, and the council discussed its status.
Sheriff's report was received; no council action recorded.
3Floor Items
Floor Items
Larry Barette asked whether the Old Viking Road Project assessments were equitable when parcels vary in size. Mayor Pilon explained that the council had discussed parcel size and growth potential and decided to assess by PID number rather than linear frontage; Barette said the road improvement was needed and thanked the council.
Resident Larry Barette asked about assessment equity for the Old Viking Road Project; no action was taken.
4aOrdinance 2019-02 Building Materials Revised
Recommendation regarding Ordinance 2019-02 Building Materials Revised
Planner Stockman brought forward revised exterior building material language for non-residential uses. Rather than adopting it immediately, the council voted to schedule a public hearing for May 28, 2019, the same night as the Planning and Zoning meeting.
Council scheduled a public hearing for May 28, 2019 rather than adopting the ordinance at this meeting.
5aApprove April 9 and April 23 minutes
Approve City Council Minutes of 04-09-2019 Regular Meeting and 04-23-2019 Special Meeting.
The council approved all consent items, including the April 9 and April 23 minutes, the treasurer's report, claims #1338 through #1384, the responsible authority resolution, the ERYSA field-maintenance contract, the Nowthen Plumbing bid for City Hall water treatment, the Pinnaker Lake Road transfer, the 2019 budget correction, and bank signer changes. During the item, Rainville raised minor comments on Resolution 2019-21 and Planner Stockman offered up to a $1,000 credit on April and May billings.
Approved as part of the consent agenda.
5bFinancial report, claims and net distribution reports
Financial Report: Approve Treasurer's Report, and Claims #1338 through #1384, plus Net Distribution reports dated April 5th, 8th, 15th, 25th, and 29th, 2019.
The council approved all consent items, including the April 9 and April 23 minutes, the treasurer's report, claims #1338 through #1384, the responsible authority resolution, the ERYSA field-maintenance contract, the Nowthen Plumbing bid for City Hall water treatment, the Pinnaker Lake Road transfer, the 2019 budget correction, and bank signer changes. During the item, Rainville raised minor comments on Resolution 2019-21 and Planner Stockman offered up to a $1,000 credit on April and May billings.
Approved as part of the consent agenda.
5cResolution 2019-21 Responsible Authority
Resolution 2019-21 Approving Responsible Authority
The council approved all consent items, including the April 9 and April 23 minutes, the treasurer's report, claims #1338 through #1384, the responsible authority resolution, the ERYSA field-maintenance contract, the Nowthen Plumbing bid for City Hall water treatment, the Pinnaker Lake Road transfer, the 2019 budget correction, and bank signer changes. During the item, Rainville raised minor comments on Resolution 2019-21 and Planner Stockman offered up to a $1,000 credit on April and May billings.
Approved as part of the consent agenda.
5dResolution 2019-41 ERYSA contract
Resolution 2019-41 Approving ERYSA Contract for 2019
The council approved all consent items, including the April 9 and April 23 minutes, the treasurer's report, claims #1338 through #1384, the responsible authority resolution, the ERYSA field-maintenance contract, the Nowthen Plumbing bid for City Hall water treatment, the Pinnaker Lake Road transfer, the 2019 budget correction, and bank signer changes. During the item, Rainville raised minor comments on Resolution 2019-21 and Planner Stockman offered up to a $1,000 credit on April and May billings.
Approved as part of the consent agenda.
5eResolution 2019-42 Nowthen Plumbing bid
Resolution 2019-42 Approving Nowthen Plumbing Bid for City Hall
The council approved all consent items, including the April 9 and April 23 minutes, the treasurer's report, claims #1338 through #1384, the responsible authority resolution, the ERYSA field-maintenance contract, the Nowthen Plumbing bid for City Hall water treatment, the Pinnaker Lake Road transfer, the 2019 budget correction, and bank signer changes. During the item, Rainville raised minor comments on Resolution 2019-21 and Planner Stockman offered up to a $1,000 credit on April and May billings.
Approved as part of the consent agenda.
5fResolution 2019-43 Pinnaker Lake Road fund transfer
Resolution 2019-43 Approving Pinnaker Lake Road Fund Transfer
The council approved all consent items, including the April 9 and April 23 minutes, the treasurer's report, claims #1338 through #1384, the responsible authority resolution, the ERYSA field-maintenance contract, the Nowthen Plumbing bid for City Hall water treatment, the Pinnaker Lake Road transfer, the 2019 budget correction, and bank signer changes. During the item, Rainville raised minor comments on Resolution 2019-21 and Planner Stockman offered up to a $1,000 credit on April and May billings.
Approved as part of the consent agenda.
5gResolution 2019-44 2019 budget correction
Resolution 2019-44 Approving 2019 Budget Correction
The council approved all consent items, including the April 9 and April 23 minutes, the treasurer's report, claims #1338 through #1384, the responsible authority resolution, the ERYSA field-maintenance contract, the Nowthen Plumbing bid for City Hall water treatment, the Pinnaker Lake Road transfer, the 2019 budget correction, and bank signer changes. During the item, Rainville raised minor comments on Resolution 2019-21 and Planner Stockman offered up to a $1,000 credit on April and May billings.
Approved as part of the consent agenda.
5hResolution 2019-45 Pine River State Bank signers
Resolution 2019-45 Approving Pine River State Bank Signers
The council approved all consent items, including the April 9 and April 23 minutes, the treasurer's report, claims #1338 through #1384, the responsible authority resolution, the ERYSA field-maintenance contract, the Nowthen Plumbing bid for City Hall water treatment, the Pinnaker Lake Road transfer, the 2019 budget correction, and bank signer changes. During the item, Rainville raised minor comments on Resolution 2019-21 and Planner Stockman offered up to a $1,000 credit on April and May billings.
Approved as part of the consent agenda.
6aMediation & Restorative Services for Anoka County
Mediation & Restorative Services for Anoka County - Carol Markham-Cousins (Claim #1238)
Mediation & Restorative Services representatives explained their mediation and restorative services work, including potential involvement with Bar None. The council thanked them, asked to be kept updated on Bar None, and unanimously approved releasing Claim #1238. The minutes record the released amount as $499.73, while the invoice in the packet shows $488.73.
Council released the claim for Mediation & Restorative Services and discussed using the remaining 2019 donation budget.
6bCity Clerk recommendations for financial services
City Clerk Recommendations for Financial Services
The new clerk recommended bringing financial work back in-house, cancelling the AEM Financial Services contract, and using RTY Consulting as-needed for mentoring. Council unanimously accepted the recommendation, with Attorney Ruppe to review the RTY contract. AEM also presented a preliminary 2019 first-quarter financial report and explained that it differs from CTAS because of accrual accounting.
Council accepted the clerk's recommendation to end AEM services and use RTY Consulting as-needed, subject to attorney review of the RTY contract.
6cRum River Construction Consultants fee schedule updates
Rum River Construction Consultants - Fee Schedule Updates
Building Official Andy Schreder explained how building permit fees are structured and proposed increases to several set fees. Council did not approve the fee changes immediately; instead, it unanimously directed Clerk Streich to work on the full fee schedule and bring it back as one package before 2020 budget discussions.
Council directed staff to work on the full fee schedule for later approval rather than approving the fee changes that night.
6dComprehensive Plan update: transportation and implementation
Comprehensive Plan Update - Transportation & Implementation
Planner Stockman reviewed the transportation and implementation sections of the Comprehensive Plan. Council discussed terminology such as cluster housing, adding Ramsey Station to the transit section, and the capital improvement plan language; the council left the language in place for more review before the June meeting and Met Council submission deadline.
Council discussed the transportation and implementation sections and left the capital improvement language for further consideration at the June meeting.
6eCity planner update and council direction
City Planner Update and Council Direction
Planner Stockman previewed May 28 Planning and Zoning items, including public hearings for Ordinance 2019-02, the Wegner project, and the Madson IUPs. Council discussed broader public notice than the minimum 1320 feet, public notice signage, lighting and design concerns, possible new businesses and events, and several code-enforcement issues; council gave permission to issue citations on two properties.
Council gave planning and code-enforcement direction, including broader notice for certain public hearings and permission to issue citations on two properties.
7Introduction of New Items
Introduction of New Items
No new items were introduced.
8Adjournment
Adjournment
Meeting adjourned at 9:50 PM.
7 motions on the record. Split votes are highlighted.
M001Motion by Rainville, 2nd by Breyen to approve the Agenda as submitted.
moved by Rainville, seconded by Breyen
Motion Carried.
M002Motion by Rainville, 2nd by Breyen to schedule Public Hearing the same night as the PZ Meeting, May 28, 2019, to approve Ordinance 2019-02 Building Materials Revised.
Motion by Rainville, 2nd by Breyen to schedule Public Hearing the same night as the PZ Meeting, May 28, 2019, to approve Ordinance 2019-02 Building Materials Revised.
moved by Rainville, seconded by Breyen
Motion carried.
M003Motion by Breyen, 2nd by Blake to approve all of the Consent Items.
moved by Breyen, seconded by Blake
M004Motion by Rainville, 2nd by Greenberg to release Claim #1238 for $499.73 to Mediation & Restorative Services.
Motion by Rainville, 2nd by Greenberg to release Claim #1238 for $499.73 to Mediation & Restorative Services.
moved by Rainville, seconded by Greenberg
M005Motion by Rainville, 2nd by Breyen to accept the Clerk's Recommendations to release AEM Financial Services, effective July 6, 2019, and to contract with RTY Consulting on an as-needed basis, and that Attorney Ruppe review the contract.
Motion by Rainville, 2nd by Breyen to accept the Clerk's Recommendations to release AEM Financial Services, effective July 6, 2019, and to contract with RTY Consulting on an as-needed basis, and that Attorney Ruppe review the contract.
moved by Rainville, seconded by Breyen
M006Motion by Breyen, 2nd by Greenberg to have Clerk Streich take the information provided by Building Official Schreder and work on the entire Fee Schedule, to present all at one time for Council approval in time for the 2020 Budget discussions.
Motion by Breyen, 2nd by Greenberg to have Clerk Streich take the information provided by Building Official Schreder and work on the entire Fee Schedule, to present all at one time for Council approval in time for the 2020 Budget discussions.
moved by Breyen, seconded by Greenberg
M007Motion by Breyen, 2nd by Rainville to adjourn.
moved by Breyen, seconded by Rainville
The amounts the council actually voted to approve, each with the vote that approved it. Drawn from the official minutes.
F001
$143,914
F002
$1,857,383
F003
$1,855,517
F005
$500
F007
$3,000
F009
$500
F010
$4,625
F011
$4,625
F013
$136,927
F015
$101,167
F017
$13,600
F018
$17,500
F019
$3,500
F020
$37,040
F021
$75
F025
$10,021
F026
$4,410
F027
$2,420
F028
$61,912
F029
$17,500
F030
$4,811
F031
$3,251
F032
$6,272
F033
$13,995
Documents and recordings archived for this meeting, when available.
Resolution 2019-44 Approving 2019 Budget Correction
Resolution · Tuesday, May 7, 2019
2 pages
Memo RRCC Fees 05-07-2019
Document · Tuesday, May 7, 2019
2 pages
Claims for Approval 04-30-2019
Document · Tuesday, May 7, 2019
5 pages
Treasurer's Month End Report 04-30-2019
Document · Tuesday, May 7, 2019
5 pages
MARS Juvenile Diversion Program Development
Document · Tuesday, May 7, 2019
2 pages
MARS Info
Document · Tuesday, May 7, 2019
5 pages
Claims List 04-30-2019
Document · Tuesday, May 7, 2019
4 pages
Financials 04-30-2019
Document · Tuesday, May 7, 2019
11 pages
Ord 2019-02 Building Materials Revised
Ordinance · Tuesday, May 7, 2019
5 pages
MARS Got Conflict 1-2019
Document · Tuesday, May 7, 2019
2 pages
2019 ERYSA Lawn Contract
Document · Tuesday, May 7, 2019
3 pages
City Council Meeting Packet 05-07-2019 - Reduced
Packet · Tuesday, May 7, 2019
81 pages
Memo Clerk Reccommendations
Document · Tuesday, May 7, 2019
1 pages
Resolution 2019-45 Checking Account Signature Resolution
Resolution · Tuesday, May 7, 2019
1 pages
Resolution 2019-46 AEM Cancel Contract
Resolution · Tuesday, May 7, 2019
1 pages
Comprehensive Plan Update Packet 05-07-2019
Packet · Tuesday, May 7, 2019
27 pages
2019 Budget Amendment Memo
Budget · Tuesday, May 7, 2019
1 pages
RTY Contract 05-07-2019
Document · Tuesday, May 7, 2019
4 pages
Resolution 2019-21 Responsible Authority
Resolution · Tuesday, May 7, 2019
1 pages
Meeting City Council Meeting — Agenda (2019-05-07)
Agenda · Tuesday, May 7, 2019
1 pages
Resolution 2019-43 Approving Fund Transfer for Pinnaker Lk Road Project
Resolution · Tuesday, May 7, 2019
1 pages
Resolution 2019-41 Elk River Youth Softball Association Contract
Resolution · Tuesday, May 7, 2019
1 pages
Resolution 2019-42 Approving Nowthen Plumbing Bid for City Hall
Resolution · Tuesday, May 7, 2019
1 pages
Outstanding Checks - for Ckbk Only 04-30-2019
Document · Tuesday, May 7, 2019
1 pages
Meeting City Council Meeting — Minutes (2019-05-07)
Minutes · Tuesday, May 7, 2019
4 pages
Meeting City Council Meeting — Agenda Packet (2019-05-07)
Packet · Tuesday, May 7, 2019
81 pages
Pinnaker Lk Prepaids 05-07-2019
Document · Tuesday, May 7, 2019
1 pages
Pinnaker Fund 415 Disbursements 05-07-2019
Document · Tuesday, May 7, 2019
2 pages
Notice of Termination Letter - AEM 05-07-2019
Document · Tuesday, May 7, 2019
1 pages
Nowthen Plumbing City Hall - Est 05-07-2019
Document · Tuesday, May 7, 2019
1 pages
Memo - Bid for Water Softener and Filter
Document · Tuesday, May 7, 2019
1 pages
MARS SVC History in Nowthen
Document · Tuesday, May 7, 2019
1 pages
2019 Assessments
Document · Tuesday, May 7, 2019
1 pages
Treasurer's Report - Final 04-30-2019
Document · Tuesday, May 7, 2019
2 pages
Treasurer's Report - Prelim 04-30-2019
Document · Tuesday, May 7, 2019
1 pages
2019 Treasurer's Report
Document · Tuesday, May 7, 2019
2 pages
4m 04-30-2019
Document · Tuesday, May 7, 2019
2 pages
Cash Control Statement 04-30-2019
Document · Tuesday, May 7, 2019
1 pages
CTAS Schedule 1 04-30-2019
Document · Tuesday, May 7, 2019
1 pages
Investments 04-30-2019
Document · Tuesday, May 7, 2019
1 pages
Meeting recording
YouTube
Transcript · 1132 segments · 2:47:32
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