What was on the agenda

4 items as recorded in the packet and minutes, each with a plain-English summary of what was at issue.

1. 1Call to Order

   Work session called to order; roll call taken.

   No action
   PDF↗Meeting City Council Work Session — Agenda Packet (2024-05-23)Nowthen City Council WORK SESSION May 23, 2024 6:00 p.m. 1. Call to Order · Pledge of Allegiance . Roll Call · Approve Agendap. 1↗Meeting City Council Work Session — Minutes (2024-05-23)Mayor Pilon called the work session to order at 6:10 p.m. Administrator Lehner called Roll Call. Present: Mayor Pilon, Council Members Fladebo, Rainville, Breyen, and Alders.0:41↗we are calling this meeting to order it's a work session May 23rd 2024 6:10 p.m. uh that you call R please counc

2. 2Approve Agenda

   Approved as presented.

   Approved
   PDF↗Meeting City Council Work Session — Agenda Packet (2024-05-23)2. Approve Agendap. 1↗Meeting City Council Work Session — Minutes (2024-05-23)MOTION BY COUNCIL MEMBER RAINVILLE SECONDED BY COUNCIL MEMBER BREYEN TO ACCEPT THE AGENDA AS PRESENTED. 5 AYES. MOTION CARRIED.1:18↗anybody have anything to amend the agenda approve the agenda present motion the second second all those in favor sign say I I close motion

3. 3Personnel Policy Phase 2 Update

   Phase 2 personnel policy proposed updates (drug/alcohol testing language, DOT policy/training, pay administration references, phone reimbursement/data practices considerations).

   Council worked through several Phase 2 personnel policy corrections and decisions. They voted to remove pre-employment drug testing for all employees and instead only require it for CDL drivers or employees likely to get a CDL; removed references to a City Drug and Alcohol policy that does not exist; adopted the League of Minnesota Cities (LMC) DOT Drug and Alcohol policy for CDL drivers; and set annual DOT-related training requirements for specific supervisory roles. They also removed references to pay classification schedules (which the City does not have) and held discussion on phone reimbursement and the Minnesota Government Data Practices Act impacts, assigning staff follow-up research items; a motion to keep language allowing random/reasonable suspicion testing for any employee was stated but no vote was completed pending a policy-coverage action item.

   Multiple motions were taken within this agenda item; one sub-item (random/reasonable suspicion testing verbiage for any employee) was discussed with a motion stated but 'No Vote was completed due to action item needed.'

   • Personnel Policy Phase 2
   • Drug and alcohol testing
   • DOT policy and training
   • Pay classification schedules
   • Phone reimbursement and MN Government Data Practices Act

   Discussion only
   PDF↗Meeting City Council Work Session — Agenda Packet (2024-05-23)2. Personnel Policy Phase 2 UpdatePDF↗Meeting City Council Work Session — Minutes (2024-05-23)3. Personnel Policy Phase 24:16↗consider that we should have some additional policies that we've talked about for years but we haven't had a put in a policy um one being a credit card policy uh to being a public purpose expenditures policy

4. 4Adjourn

   Adjourned at 7:36 p.m.

   Approved
   PDF↗Meeting City Council Work Session — Agenda Packet (2024-05-23)3. Adjournp. 3↗Meeting City Council Work Session — Minutes (2024-05-23)MOTION TO ADJOURN BY COUNCIL MEMBER BREYEN, SECOND BY COUNCIL MEMBER RAINVILLE. 5 AYES. MOTION CARRIED. Motion to adjourn at 7:36 p.m.1:25:35↗7:36 rather than starting a new section hi

Motions and votes

8 motions on the record. Split votes are highlighted.

• M1MOTION BY COUNCIL MEMBER RAINVILLE SECONDED BY COUNCIL MEMBER BREYEN TO ACCEPT THE AGENDA AS PRESENTED.

  Exact transcript text

  MOTION BY COUNCIL MEMBER RAINVILLE SECONDED BY COUNCIL MEMBER BREYEN TO ACCEPT THE AGENDA AS PRESENTED.

  moved by Rainville, seconded by Breyen

  Passed

  5 AYES.

  p. 1↗Meeting City Council Work Session — Minutes (2024-05-23)MOTION BY COUNCIL MEMBER RAINVILLE SECONDED BY COUNCIL MEMBER BREYEN TO ACCEPT THE AGENDA AS PRESENTED. 5 AYES. MOTION CARRIED.

• M2MOTION BY COUNCIL MEMBER RAINVILLE SECONDED BY ALDERS TO REMOVE PRE- EMPLOYMENT DRUG TESTING FOR ALL EMPLOYEES AND ONLY REQUIRE TESTING FOR CDL DRIVERS OR EMPLOYEES WHO ARE LIKELY TO GET A CDL.

  Exact transcript text

  MOTION BY COUNCIL MEMBER RAINVILLE SECONDED BY ALDERS TO REMOVE PRE- EMPLOYMENT DRUG TESTING FOR ALL EMPLOYEES AND ONLY REQUIRE TESTING FOR CDL DRIVERS OR EMPLOYEES WHO ARE LIKELY TO GET A CDL.

  moved by Rainville, seconded by Alders

  PassedSplit vote

  • YPilon
  • YRainville
  • YFladebo
  • YAlders
  • NBreyen

  PDF↗Meeting City Council Work Session — Minutes (2024-05-23)MOTION BY COUNCIL MEMBER RAINVILLE SECONDED BY ALDERS TO REMOVE PRE- EMPLOYMENT DRUG TESTING FOR ALL EMPLOYEES AND ONLY REQUIRE TESTING FOR CDL DRIVERS OR EMPLOYEES WHO ARE LIKELY TO GET A CDL. VOTING ENSUED. MAYOR PILON, COUNCIL MEMBERS RAINVILLE, FLADEBO AND ALDERS, 4 AYES. COUNCIL MEMBER BREYEN, 1 NAY. MOTION CARRIE…

• M3MOTION BY COUNCIL MEMBER RAINVILLE SECONDED BY FLADEBO TO REMOVE REFERENCE TO THE CITY'S DRUG AND ALCOHOL POLICY.

  Exact transcript text

  MOTION BY COUNCIL MEMBER RAINVILLE SECONDED BY FLADEBO TO REMOVE REFERENCE TO THE CITY'S DRUG AND ALCOHOL POLICY.

  moved by Rainville, seconded by Fladebo

  Passed

  5 AYES.

  p. 2↗Meeting City Council Work Session — Minutes (2024-05-23)MOTION BY COUNCIL MEMBER RAINVILLE SECONDED BY FLADEBO TO REMOVE REFERENCE TO THE CITY'S DRUG AND ALCOHOL POLICY. 5 AYES. MOTION CARRIED.

• M4MOTION BY COUNCIL MEMBER RAINVILLE SECONDED BY ALDERS TO APPROVE ADOPTING THE LMC'S DOT DRUG AND ALCOHOL POLICY FOR CDL DRIVERS.

  Exact transcript text

  MOTION BY COUNCIL MEMBER RAINVILLE SECONDED BY ALDERS TO APPROVE ADOPTING THE LMC'S DOT DRUG AND ALCOHOL POLICY FOR CDL DRIVERS.

  moved by Rainville, seconded by Alders

  Passed

  5 AYES.

  p. 2↗Meeting City Council Work Session — Minutes (2024-05-23)MOTION BY COUNCIL MEMBER RAINVILLE SECONDED BY ALDERS TO APPROVE ADOPTING THE LMC'S DOT DRUG AND ALCOHOL POLICY FOR CDL DRIVERS. 5 AYES. MOTION CARRIED.

• M5MOTION BY COUNCIL MEMBER RAINVILLE SECONDED BY BREYEN TO APPROVE THAT TRAINING WILL BE REQUIRED FOR THE CITY ADMINISTRATOR, PUBLIC WORKS SUPERVISOR, FIRE CHIEF AND ONE ADDITIONAL EMPLOYEE OF THE ADMINISTRATOR'S CHOOSING. TRAINING TO BE REQUIRED ANNUALLY.

  Exact transcript text

  MOTION BY COUNCIL MEMBER RAINVILLE SECONDED BY BREYEN TO APPROVE THAT TRAINING WILL BE REQUIRED FOR THE CITY ADMINISTRATOR, PUBLIC WORKS SUPERVISOR, FIRE CHIEF AND ONE ADDITIONAL EMPLOYEE OF THE ADMINISTRATOR'S CHOOSING. TRAINING TO BE REQUIRED ANNUALLY.

  moved by Rainville, seconded by Breyen

  Passed

  5 AYES.

  p. 2↗Meeting City Council Work Session — Minutes (2024-05-23)MOTION BY COUNCIL MEMBER RAINVILLE SECONDED BY BREYEN TO APPROVE THAT TRAINING WILL BE REQUIRED FOR THE CITY ADMINISTRATOR, PUBLIC WORKS SUPERVISOR, FIRE CHIEF AND ONE ADDITIONAL EMPLOYEE OF THE ADMINISTRATOR'S CHOOSING. TRAINING TO BE REQUIRED ANNUALLY. 5 AYES. MOTION CARRIED.

• M6MOTION BY COUNCIL MEMBER RAINVILLE SECONDED BY ALDERS TO APPROVE KEEPING VERBIAGE THAT ANY CITY EMPLOYEE SHALL BE SUBJECTED TO DRUG/ALCOHOL TESTING, EITHER RANDOMLY OR DUE TO REASONABLE SUSPICION.

  Exact transcript text

  MOTION BY COUNCIL MEMBER RAINVILLE SECONDED BY ALDERS TO APPROVE KEEPING VERBIAGE THAT ANY CITY EMPLOYEE SHALL BE SUBJECTED TO DRUG/ALCOHOL TESTING, EITHER RANDOMLY OR DUE TO REASONABLE SUSPICION.

  moved by Rainville, seconded by Alders

  Outcome unrecorded

  No Vote was completed due to action item needed.

  PDF↗Meeting City Council Work Session — Minutes (2024-05-23)MOTION BY COUNCIL MEMBER RAINVILLE SECONDED BY ALDERS TO APPROVE KEEPING VERBIAGE THAT ANY CITY EMPLOYEE SHALL BE SUBJECTED TO DRUG/ALCOHOL TESTING, EITHER RANDOMLY OR DUE TO REASONABLE SUSPICION. No Vote was completed due to action item needed.

• M7MOTION BY COUNCIL MEMBER RAINVILLE SECONDED BY BREYEN TO APPROVE REMOVING REFERENCE TO CLASSIFICATION SCHEDULES.

  Exact transcript text

  MOTION BY COUNCIL MEMBER RAINVILLE SECONDED BY BREYEN TO APPROVE REMOVING REFERENCE TO CLASSIFICATION SCHEDULES.

  moved by Rainville, seconded by Breyen

  Passed

  5 AYES.

  p. 2↗Meeting City Council Work Session — Minutes (2024-05-23)MOTION BY COUNCIL MEMBER RAINVILLE SECONDED BY BREYEN TO APPROVE REMOVING REFERENCE TO CLASSIFICATION SCHEDULES. 5 AYES. MOTION CARRIED.

• M8MOTION TO ADJOURN BY COUNCIL MEMBER BREYEN, SECOND BY COUNCIL MEMBER RAINVILLE.

  Exact transcript text

  MOTION TO ADJOURN BY COUNCIL MEMBER BREYEN, SECOND BY COUNCIL MEMBER RAINVILLE.

  moved by Breyen, seconded by Rainville

  Passed

  5 AYES.

  p. 3↗Meeting City Council Work Session — Minutes (2024-05-23)MOTION TO ADJOURN BY COUNCIL MEMBER BREYEN, SECOND BY COUNCIL MEMBER RAINVILLE. 5 AYES. MOTION CARRIED.

Sources

Documents and recordings archived for this meeting, when available.

• Document

  Meeting City Council Work Session — Agenda Packet (2024-05-23)

  Packet · Thursday, May 23, 2024

  35 pages

  ↗
• Document

  Meeting City Council Work Session — Minutes (2024-05-23)

  Minutes · Thursday, May 23, 2024

  3 pages

  ↗
• Video

  Meeting recording

  YouTube

  Transcript · 534 segments · 1:26:00

  ↗