What was on the agenda

14 items as recorded in the minutes, each with a plain-English summary of what was at issue.

1. agendaApprove/amend the meeting agenda

   Rainville requested moving Consent Agenda item #1.6 to Council item #b, and Reighard requested moving Consent Agenda item #1.5 to Council item #c, then council approved the agenda as amended.

   • meeting agenda

   Approved
   p. 1↗City Council Meeting — 2017-05-17 CC Minutes (2017-05-17)Approve/amend the meeting agenda - Rainville requested that Consent Agenda item #1.6 be moved to Council item #b for discussion. Reighard would like to move Consent Agenda item #1.5 to Council item #c for discussion. Rainville made a motion to approve the meeting agenda as amended; Bettinger seconded. All in favor; mot…

2. 1Sheriff's Report

   Lt. Wayne Heath provided April 2017 sheriff services report and reminded residents about locking vehicles and watching for pedestrians.

   • sheriff report

   Discussion only
   p. 1↗City Council Meeting — 2017-05-17 CC Minutes (2017-05-17)1). Sheriff's Report - Lt. Wayne Heath provided a report of Sheriff Services for the month of April, 2017. Lt. Heath reminded residents that with the warmer weather there are more car break-ins, so be sure to lock up your vehicles and bring your valuables inside. People are also out walking the roads more, so keep an e…

3. 2Floor Items

   Resident Dan Williams asked about adding signage for Nowthen Memorial Park and Twin Lakes Park and wanted direction on whether to go to Park and Rec. Committee or Council.

   A resident, Dan Williams, raised that there is no signage for the parks and asked for council direction on how to move forward, including whether to bring it to the Park and Rec. Committee or the council; the minutes record discussion but no action taken at this meeting.

   • park signage

   Discussion only
   p. 1↗City Council Meeting — 2017-05-17 CC Minutes (2017-05-17)2). Floor Items: - Dan Williams of 7967 191st Lane said that there is no signage for the parks. Maybe the City can get a sign at the intersection for the Nowthen Memorial Park and the Twin Lakes Park. He would like Council direction on what to do to get this moving. Does it go to the Park and Rec. Committee or to the C…

4. 3aPlanning & Zoning: Sheldon/McCoy resubdivision

   Request to resubdivide two existing parcels to redefine the parcel boundary and correct an error from 2002.

   Council approved Cory and Hailey Sheldon’s and Tim McCoy’s request to resubdivide two existing parcels to redefine the boundary between them and correct a 2002 error, following the recommendation of the City Planner and Planning and Zoning Commission.

   • Sheldon/McCoy resubdivision

   Approved
   p. 1↗City Council Meeting — 2017-05-17 CC Minutes (2017-05-17)3). Planning & Zoning a). Cory and Hailey Sheldon (9300 195th Ave 30-33-25-24-0007 and Tim McCoy (9228 195th Ave 30-33-25-24-0006 & 17-33-25-42-0005) - Request for a resubdivision of two existing parcels to redefine the parcel boundary that separates them from their neighbor to the east, Tim McCoy, and correct an error…p. 2↗City Council Meeting — 2017-05-17 CC Minutes (2017-05-17)195th Ave and Tim McCoy of 9228 195th Ave for a resubdivision of two existing parcels, as recommended by the City Planner and the Planning and Zoning Commission; Bettinger seconded. All in favor; motion carried.

5. 3bPlanning & Zoning: Code Enforcement - Request for Council Direction

   Curt Anderson public nuisance/motorized vehicle use and Scott Halldorson property compliance update; both noted as discussed at workshop with no further action necessary.

   • code enforcement
   • Curt Anderson
   • Scott Halldorson

   No action
   p. 2↗City Council Meeting — 2017-05-17 CC Minutes (2017-05-17)b). Code Enforcement - Request for Council Direction i). Curt Anderson 19523 Nowthen Blvd - Public nuisances/motorized vehicle use - This was discussed at the workshop and Mr. Anderson was informed at that time that the mud-running on his property is not allowed. No further action necessaryp. 2↗City Council Meeting — 2017-05-17 CC Minutes (2017-05-17)ii). Scott Halldorson - Property compliance matters - This was discussed at the workshop and was for update matters only. Rainville said that she listened back to the recording and she didn't feel that she has stepped over her bounds, per the accusations at the workshop. No further action necessary.

6. 4aMaintenance Dept: Request bids to replace culverts

   Direct staff to go out for bids to hire contractor to remove/install 5-6 culverts, with option to rent equipment and do work cheaper; also directed future budget process to include list of culverts expected to be replaced and estimates.

   Council directed staff to go out for bids for a contractor to remove and install 5–6 culverts in 2017 (while also considering renting equipment to do the work cheaper), and also directed that starting with the fiscal year 2018 budgeting process the Maintenance Supervisor annually provide a list of culverts expected to be replaced the following year along with cost estimates to help the council plan maintenance costs.

   • culverts
   • bidding
   • budget planning

   Approved
   p. 2↗City Council Meeting — 2017-05-17 CC Minutes (2017-05-17)4). Maintenance Dept: a). RCA - Request bids to replace Culverts - Breyen made a motion to approve the Request for Council Action to direct staff to go out for bids to hire a contractor to remove and install 5-6 culverts this year and if the City can rent the equipment and do the work cheaper, that option be pursued; B…p. 2↗City Council Meeting — 2017-05-17 CC Minutes (2017-05-17)Rainville made a motion that starting with the 2017 budget process for fiscal year 2018, that the Council directs the Maintenance Supervisor, each year as part of the budgeting process, to provide a list of culverts expected to be replaced in the following year and the estimates to do so; Breyen seconded.p. 3↗City Council Meeting — 2017-05-17 CC Minutes (2017-05-17)All in favor of Rainville's motion; motion carried.

7. 4bMaintenance Dept: Approve Dust Control Bid

   Approved dust control bid from Northern Salt Incorporated; discussion included concerns about process and whether to use closed bids; vote recorded as four in favor and Rainville opposed.

   Council approved the 2017 dust control bid from Northern Salt Incorporated for $23,316.48, with Rainville voting no; after discussion about how the bid process was handled, the council also directed (by amended motion) that Glaze present road preparation plans for dust control and graveling.

   • dust control
   • Northern Salt Incorporated

   Approved
   p. 3↗City Council Meeting — 2017-05-17 CC Minutes (2017-05-17)b). RCA - Approve Dust Control Bid - Breyen made a motion to approve the dust control bid from Northern Salt Incorporated in the amount of $23,316.48; Bettinger seconded.p. 4↗City Council Meeting — 2017-05-17 CC Minutes (2017-05-17)Four in favor; Rainville opposed. Motion carried.p. 5↗City Council Meeting — 2017-05-17 CC Minutes (2017-05-17)Rainville amended her motion to direct Glaze to present road preparation plans for dust control and graveling; Pilon seconded. All in favor; motion carried.

8. 4cMaintenance Dept: Replace storage garage roof (Nowthen Memorial Park Building roof)

   Approved replacement of roof with specified metal panel roof, color to match current pavilion, not to exceed $4,500.

   Council approved replacing the Nowthen Memorial Park Building roof with a specified Metal Sales pro-panel roof, not to exceed $4,500, and later the claims list in the minutes shows a $2,250.00 down payment for the roof replacement.

   • park building roof replacement

   Approved
   p. 5↗City Council Meeting — 2017-05-17 CC Minutes (2017-05-17)c). RCA - Replace storage garage roof - Breyen made a motion to approve the replacement of the Nowthen Memorial Park Building roof with a Metal Sales, 29 gauge, pro-panel, exposed fastener ag panel roof for an amount not to exceed $4,500, with a color that matches the current color of the park pavilion; Bettinger secon…

9. 5Consent Agenda

   Consent agenda included: approve April 6 workshop and April 11 meeting minutes; financial report; approve audited bills claim #177 through #220 plus net distribution reports; approve liability coverage waiver form; and RCA items 1.5 and 1.6 moved for discussion; RCA use of golf carts and temporary road closure (199th & Iguana).

   Approved as a group with removal of items 1.5 and 1.6 for discussion.

   • consent agenda
   • claims and bills
   • minutes approval
   • liability waiver
   • golf carts
   • temporary road closure

   Approved
   p. 5↗City Council Meeting — 2017-05-17 CC Minutes (2017-05-17)5). Consent Agenda: 1.1 Approve the April 6, 2017 City Council Workshop and April 11, 2017 City Council Meeting Minutes 1.2 Financial Report 1.3 Approve All Audited Bills Claim # 177 through Claim # 220, plus Net Distribution reports dated April 10th, April 17th, and May 1st, 201 1.4 Approve Liability Coverage - Waiver…

10. 6aCouncil Items: City Hall HVAC replacement system

    Approved proposal #3223260 from Air Comfort to replace both furnaces, replace existing air conditioner, and install new air conditioner for the kitchen; vote recorded as three in favor and Reighard and Bettinger opposed.

    After discussion about the city’s bidding process and cost comparisons, council approved proposal #3223260 from Air Comfort to replace both furnaces, replace the existing air conditioner, and install a new air conditioner for the kitchen; the vote was three in favor with Reighard and Bettinger opposed, and the claims list shows an Air Comfort payment of $14,625.42 for replacing two furnaces and two air conditioners.

    • City Hall HVAC
    • Air Comfort

    Approved
    p. 5↗City Council Meeting — 2017-05-17 CC Minutes (2017-05-17)6). Council Items: a). RCA - City Hall HVAC replacement system - Breyen made a motion to approve proposal #3223260 from Air Comfort to replace both furnaces, replace the existing air conditioner and install a new air conditioner for the kitchen; Rainville seconded.p. 7↗City Council Meeting — 2017-05-17 CC Minutes (2017-05-17)Three in favor of Breyen's motion; Reighard and Bettinger opposed. Motion carried.

11. 6bCouncil Items: Farmers Market budget and donation of a weather radio

    Approved amended RCA allowing purchases by city employees via city credit card with Market Manager providing details and documentation; also refers to Farmers Market budget and donation of a weather radio.

    Council approved an amended Farmers Market RCA that allows items to be purchased by city employees via the city’s credit card, requires the Market Manager to provide a detailed description of needed products and documentation, allows certain items to be billed directly to the city, and requires the Market Manager to inform the City Clerk and provide documentation; the item also referenced approval of the Farmers Market budget and a donation of a weather radio.

    • Farmers Market
    • weather radio
    • purchasing policy

    Approved
    p. 7↗City Council Meeting — 2017-05-17 CC Minutes (2017-05-17)b). RCA - Request approval of Farmers Market Budget and approve donation of a weather radio. - Rainville submitted and made a motion to approve the amended RCA to include allow for items to be purchased by city employees via the cities credit card. Market Manager is responsible for providing in a timely manner a detail…PDF↗City Council Meeting — 2017-05-17 CC Minutes (2017-05-17)All in favor; motion carried.

12. 6cCouncil Items: Temporary porta-potty at Nowthen Memorial Park

    Approved city-paid porta-potty year round near outfield; replace with ADA unit and move to ice skating rink location in winter.

    Council approved having the city supply and pay for a porta-potty year round near the end of the outfield south of the basketball courts, with it replaced by an ADA unit and moved to the ice skating rink location in winter; discussion included whether the church should handle porta-potty rental for two months and comments about ADA requirements for the ice rink.

    • porta-potty
    • Nowthen Memorial Park
    • ADA

    Approved
    p. 7↗City Council Meeting — 2017-05-17 CC Minutes (2017-05-17)c). RCA - Request approval to have a temporary Porta-potty installed at the Nowthen Memorial Park - Reighard said that the facilities that we currently have are accessible. Due to the cost of a handicap porta-potty, he thinks we can get by with just a standard one.p. 7↗City Council Meeting — 2017-05-17 CC Minutes (2017-05-17)Reighard made a motion for the City to supply and pay for a porta-potty, year round to be used at the end of the out field, just south of the basketball courts and replaced with an ADA unit and moved to the location of the ice skating rink in the winter; Bettinger seconded.p. 8↗City Council Meeting — 2017-05-17 CC Minutes (2017-05-17)All in favor; motion carried.

13. 7Introduction of New Items

    No new items were presented.

    • new items

    No action
    p. 8↗City Council Meeting — 2017-05-17 CC Minutes (2017-05-17)## 7). Introduction of New Items: No new items were presented

14. adjournmentAdjournment

    Meeting adjourned at 8:00 PM.

    • adjournment

    Approved
    p. 8↗City Council Meeting — 2017-05-17 CC Minutes (2017-05-17)Rainville made a motion to adjourn the meeting at 8:00 PM; Pilon seconded. All in favor; motion carried.

Motions and votes

12 motions on the record. Split votes are highlighted.

• M1Rainville made a motion to approve the meeting agenda as amended; Bettinger seconded. All in favor; motion carried.

  Exact transcript text

  Rainville made a motion to approve the meeting agenda as amended; Bettinger seconded. All in favor; motion carried.

  moved by Rainville, seconded by Bettinger

  Passed

  All in favor; motion carried.

  p. 1↗City Council Meeting — 2017-05-17 CC Minutes (2017-05-17)Rainville made a motion to approve the meeting agenda as amended; Bettinger seconded. All in favor; motion carried.

• M2Rainville made a motion to approve the request by Cory & Hailey Sheldon of 9300 195th Ave and Tim McCoy of 9228 195th Ave for a resubdivision of two existing parcels, as recommended by the City Planner and the Planning and Zoning Commission; Bettinger seconded. All in favor; motion carried.

  Exact transcript text

  Rainville made a motion to approve the request by Cory & Hailey Sheldon of 9300 195th Ave and Tim McCoy of 9228 195th Ave for a resubdivision of two existing parcels, as recommended by the City Planner and the Planning and Zoning Commission; Bettinger seconded. All in favor; motion carried.

  moved by Rainville, seconded by Bettinger

  Passed

  All in favor; motion carried.

  PDF↗City Council Meeting — 2017-05-17 CC Minutes (2017-05-17)Rainville made a motion to approve the request by Cory & Hailey Sheldon of 9300 195th Ave and Tim McCoy of 9228 195th Ave for a resubdivision of two existing parcels, as recommended by the City Planner and the Planning and Zoning Commission; Bettinger seconded. All in favor; motion carried.

• M3Breyen made a motion to approve the Request for Council Action to direct staff to go out for bids to hire a contractor to remove and install 5-6 culverts this year and if the City can rent the equipment and do the work cheaper, that option be pursued; Bettinger seconded. All in favor; motion carried.

  Exact transcript text

  Breyen made a motion to approve the Request for Council Action to direct staff to go out for bids to hire a contractor to remove and install 5-6 culverts this year and if the City can rent the equipment and do the work cheaper, that option be pursued; Bettinger seconded. All in favor; motion carried.

  moved by Breyen, seconded by Bettinger

  Passed

  All in favor; motion carried.

  p. 2↗City Council Meeting — 2017-05-17 CC Minutes (2017-05-17)Breyen made a motion to approve the Request for Council Action to direct staff to go out for bids to hire a contractor to remove and install 5-6 culverts this year and if the City can rent the equipment and do the work cheaper, that option be pursued; Bettinger seconded. All in favor; motion carried.

• M4Rainville made a motion that starting with the 2017 budget process for fiscal year 2018, that the Council directs the Maintenance Supervisor, each year as part of the budgeting process, to provide a list of culverts expected to be replaced in the following year and the estimates to do so; Breyen seconded.

  Exact transcript text

  Rainville made a motion that starting with the 2017 budget process for fiscal year 2018, that the Council directs the Maintenance Supervisor, each year as part of the budgeting process, to provide a list of culverts expected to be replaced in the following year and the estimates to do so; Breyen seconded.

  moved by Rainville, seconded by Breyen

  Passed

  All in favor of Rainville's motion; motion carried.

  p. 2↗City Council Meeting — 2017-05-17 CC Minutes (2017-05-17)Rainville made a motion that starting with the 2017 budget process for fiscal year 2018, that the Council directs the Maintenance Supervisor, each year as part of the budgeting process, to provide a list of culverts expected to be replaced in the following year and the estimates to do so; Breyen seconded.p. 3↗City Council Meeting — 2017-05-17 CC Minutes (2017-05-17)All in favor of Rainville's motion; motion carried.

• M5Breyen made a motion to approve the dust control bid from Northern Salt Incorporated in the amount of $23,316.48; Bettinger seconded.

  Exact transcript text

  Breyen made a motion to approve the dust control bid from Northern Salt Incorporated in the amount of $23,316.48; Bettinger seconded.

  moved by Breyen, seconded by Bettinger

  Passed

  • NRainville

  p. 3↗City Council Meeting — 2017-05-17 CC Minutes (2017-05-17)Breyen made a motion to approve the dust control bid from Northern Salt Incorporated in the amount of $23,316.48; Bettinger seconded.p. 4↗City Council Meeting — 2017-05-17 CC Minutes (2017-05-17)Four in favor; Rainville opposed. Motion carried.

• M6Rainville amended her motion to direct Glaze to present road preparation plans for dust control and graveling; Pilon seconded. All in favor; motion carried.

  Exact transcript text

  Rainville amended her motion to direct Glaze to present road preparation plans for dust control and graveling; Pilon seconded. All in favor; motion carried.

  moved by Rainville, seconded by Pilon

  Passed

  All in favor; motion carried.

  p. 5↗City Council Meeting — 2017-05-17 CC Minutes (2017-05-17)Rainville amended her motion to direct Glaze to present road preparation plans for dust control and graveling; Pilon seconded. All in favor; motion carried.

• M7Breyen made a motion to approve the replacement of the Nowthen Memorial Park Building roof with a Metal Sales, 29 gauge, pro-panel, exposed fastener ag panel roof for an amount not to exceed $4,500, with a color that matches the current color of the park pavilion; Bettinger seconded. All in favor; motion carried.

  Exact transcript text

  Breyen made a motion to approve the replacement of the Nowthen Memorial Park Building roof with a Metal Sales, 29 gauge, pro-panel, exposed fastener ag panel roof for an amount not to exceed $4,500, with a color that matches the current color of the park pavilion; Bettinger seconded. All in favor; motion carried.

  moved by Breyen, seconded by Bettinger

  Passed

  All in favor; motion carried.

  p. 5↗City Council Meeting — 2017-05-17 CC Minutes (2017-05-17)Breyen made a motion to approve the replacement of the Nowthen Memorial Park Building roof with a Metal Sales, 29 gauge, pro-panel, exposed fastener ag panel roof for an amount not to exceed $4,500, with a color that matches the current color of the park pavilion; Bettinger seconded. All in favor; motion carried.

• M8Rainville made a motion to approve the Consent Agenda, with the removal of items 1.5 and 1.6 for discussion purposes; Bettinger seconded. All in favor; motion carried.

  Exact transcript text

  Rainville made a motion to approve the Consent Agenda, with the removal of items 1.5 and 1.6 for discussion purposes; Bettinger seconded. All in favor; motion carried.

  moved by Rainville, seconded by Bettinger

  Passed

  All in favor; motion carried.

  p. 5↗City Council Meeting — 2017-05-17 CC Minutes (2017-05-17)Rainville made a motion to approve the Consent Agenda, with the removal of items 1.5 and 1.6 for discussion purposes; Bettinger seconded. All in favor; motion carried.

• M9Breyen made a motion to approve proposal #3223260 from Air Comfort to replace both furnaces, replace the existing air conditioner and install a new air conditioner for the kitchen; Rainville seconded.

  Exact transcript text

  Breyen made a motion to approve proposal #3223260 from Air Comfort to replace both furnaces, replace the existing air conditioner and install a new air conditioner for the kitchen; Rainville seconded.

  moved by Breyen, seconded by Rainville

  Passed

  • NReighard
  • NBettinger

  p. 5↗City Council Meeting — 2017-05-17 CC Minutes (2017-05-17)Breyen made a motion to approve proposal #3223260 from Air Comfort to replace both furnaces, replace the existing air conditioner and install a new air conditioner for the kitchen; Rainville seconded.p. 7↗City Council Meeting — 2017-05-17 CC Minutes (2017-05-17)Three in favor of Breyen's motion; Reighard and Bettinger opposed. Motion carried.

• M10Rainville submitted and made a motion to approve the amended RCA to include allow for items to be purchased by city employees via the cities credit card. Market Manager is responsible for providing in a timely manner a detailed description of required product including pictures, website documents. Allow or items to be billed to the city verses reimbursing the Market Manager i.e. advertising. Marketing Manager to inform the City Clerk of the purchase and provide documentation as necessary; Pilon seconded.

  Exact transcript text

  Rainville submitted and made a motion to approve the amended RCA to include allow for items to be purchased by city employees via the cities credit card. Market Manager is responsible for providing in a timely manner a detailed description of required product including pictures, website documents. Allow or items to be billed to the city verses reimbursing the Market Manager i.e. advertising. Marketing Manager to inform the City Clerk of the purchase and provide documentation as necessary; Pilon seconded.

  moved by Rainville, seconded by Pilon

  Passed

  All in favor; motion carried.

  p. 7↗City Council Meeting — 2017-05-17 CC Minutes (2017-05-17)Rainville submitted and made a motion to approve the amended RCA to include allow for items to be purchased by city employees via the cities credit card. Market Manager is responsible for providing in a timely manner a detailed description of required product including pictures, website documents. Allow or items to be …PDF↗City Council Meeting — 2017-05-17 CC Minutes (2017-05-17)All in favor; motion carried.

• M11Reighard made a motion for the City to supply and pay for a porta-potty, year round to be used at the end of the out field, just south of the basketball courts and replaced with an ADA unit and moved to the location of the ice skating rink in the winter; Bettinger seconded.

  Exact transcript text

  Reighard made a motion for the City to supply and pay for a porta-potty, year round to be used at the end of the out field, just south of the basketball courts and replaced with an ADA unit and moved to the location of the ice skating rink in the winter; Bettinger seconded.

  moved by Reighard, seconded by Bettinger

  Passed

  All in favor; motion carried.

  p. 7↗City Council Meeting — 2017-05-17 CC Minutes (2017-05-17)Reighard made a motion for the City to supply and pay for a porta-potty, year round to be used at the end of the out field, just south of the basketball courts and replaced with an ADA unit and moved to the location of the ice skating rink in the winter; Bettinger seconded.p. 8↗City Council Meeting — 2017-05-17 CC Minutes (2017-05-17)All in favor; motion carried.

• M12Rainville made a motion to adjourn the meeting at 8:00 PM; Pilon seconded. All in favor; motion carried.

  Exact transcript text

  Rainville made a motion to adjourn the meeting at 8:00 PM; Pilon seconded. All in favor; motion carried.

  moved by Rainville, seconded by Pilon

  Passed

  All in favor; motion carried.

  p. 8↗City Council Meeting — 2017-05-17 CC Minutes (2017-05-17)Rainville made a motion to adjourn the meeting at 8:00 PM; Pilon seconded. All in favor; motion carried.

Money the council voted to spend

The amounts the council actually voted to approve, each with the vote that approved it. Drawn from the official minutes.

• F1

  $23,316

  Council voted: Breyen made a motion to approve the dust control bid from Northern Salt Incorporated in the amount of $23,316.48; Bettinger seconded. Passed(Four in favor; Rainville opposed. Motion carried.)
  p. 3↗City Council Meeting — 2017-05-17 CC Minutes (2017-05-17)Breyen made a motion to approve the dust control bid from Northern Salt Incorporated in the amount of $23,316.48; Bettinger seconded.

• F2

  $4,500

  Council voted: Breyen made a motion to approve the replacement of the Nowthen Memorial Park Building roof with a Metal Sales, 29 gauge, pro-panel, exposed fastener ag panel roof for an amount not to exceed $4,500, with a color that matches the current color of the park pavilion; Bettinger seconded. All in favor; motion carried. Passed(All in favor; motion carried.)
  p. 5↗City Council Meeting — 2017-05-17 CC Minutes (2017-05-17)panel roof for an amount not to exceed $4,500, with a color that matches the current color of the park pavilion; Bettinger seconded. All in favor; motion carried.

• F4

  $14,625

  Council voted: Breyen made a motion to approve proposal #3223260 from Air Comfort to replace both furnaces, replace the existing air conditioner and install a new air conditioner for the kitchen; Rainville seconded. Passed(Three in favor of Breyen's motion; Reighard and Bettinger opposed. Motion carried.)
  PDF↗City Council Meeting — 2017-05-17 CC Minutes (2017-05-17)06/01/2017 Air Comfort Replace Funaces (2) and Air Conditioner (2) at City Hall 223 28020 Yes $14,625.42

Sources

Documents and recordings archived for this meeting, when available.

• Document

  City Council Meeting — 2017-05-17 CC Minutes (2017-05-17)

  Minutes · Wednesday, May 17, 2017

  12 pages

  ↗