Meetings

4.2Consent agenda item 1.2 — Financial Report

Approved within consent agenda motion.

consent_agenda
finance

Consent calendar

4.3Consent agenda item 1.3 — Approve audited bills (Claims #8720–#8778) and Net Distribution reports (Apr 7, 8, 21; May 5, 2014)

Approved within consent agenda motion.

consent_agenda
claims

Consent calendar

4.4Consent agenda item 1.4 — Approve Liquor License for Burns Bottle Shop

Approved within consent agenda motion.

consent_agenda
liquor_license

Consent calendar

4.5Consent agenda item 1.5 — Approve Liquor License for Northwoods Bar & Grill

Approved within consent agenda motion.

consent_agenda
liquor_license

Consent calendar

4.6Consent agenda item 1.6 — Approve Liquor License for Bill's Superette

Approved within consent agenda motion.

consent_agenda
liquor_license

Consent calendar

4.7Consent agenda item 1.7 — Approve relocating Farmers Market to Corner of CR22 & CR5

Approved within consent agenda motion (contingent on attorney review of agreement).

consent_agenda
farmers_market

Consent calendar

4.8Consent agenda item 1.8 — Approve Crackseal bid with Asphalt Concrete Solutions

Approved within consent agenda motion.

consent_agenda
roads
maintenance

Consent calendar

4.9Consent agenda item 1.9 — Adopt Resolution 2014-06 (shared fire services contracting)

Approved within consent agenda motion.

consent_agenda
fire_services
shared_services

Consent calendar

4.10Consent agenda item 1.10 — Approve URRWMO 2015 Budget ($2,767.53 - no increase)

Approved within consent agenda motion.

consent_agenda
budget

Consent calendar

4.11Consent agenda item 1.11 — Adopt Resolution 2014-07 (staff direction)

Approved within consent agenda motion.

consent_agenda
resolution

Consent calendar

5aWater Softener Repairs and install outside water faucet

Approve bid from Nowthen Plumbing (not to exceed).

The council approved a bid from Nowthen Plumbing for water softener repairs and installation of an outside water faucet, for an amount not to exceed $1,450. The vote was 4 in favor with Mayor Schulz opposed.

Approved 4-1 vote (Schulz opposed).

city_hall
plumbing
facility_maintenance

Approved

5bAdopt Footwear Policy

Approve footwear policy and amend allocated amount.

The council adopted the footwear policy and amended the allocated amount to $140, approving the policy by unanimous vote.

Allocated amount amended to $140.

personnel_policy
safety

Approved

5cApprove Birchwood Lane Construction Bid

Approve bid by Dennis Hall Etd. Excavating for Birchwood Lane cul-de-sac; contingent on executed easements.

The council approved the Dennis Hall Etd. Excavating bid for construction of the Birchwood Lane cul-de-sac for $7,401.50, contingent on receiving executed easement documents from the property owner.

Contingent upon executed easement documents from property owner.

roads
birchwood_lane
capital_project

Approved

5dRequest to host a Carnival on City Property in June

Agenda item removed before discussion.

Removed from agenda.

events

Withdrawn

p. 1p. 5

5eSchedule Budget Workshops

Council to provide available dates in June.

Direction given; no motion recorded.

budget
scheduling

No action

5fSchedule Administrative Policy Workshops

Tentative dates May 19 and May 21 at 5:00 (subject to change).

Tentative schedule set; no motion recorded.

policy
scheduling

No action

5gAppoint Council for interviews with Seasonal Workers

Scheffler and Meyer to perform interviews.

Assignment recorded; no motion stated.

staffing

Approved

5hRe-address hiring full-time maintenance staff

Rainville motion to table until Personnel Policy completed; discussion includes PERA on 186th day and training grader.

The council re-addressed hiring full-time maintenance staff and discussed possibly extending seasonal status, including that extending seasonal employment would require paying toward PERA on the 186th day and operational needs such as training on the grader. The council voted to table the matter until the Personnel Policy is completed, with Scheffler and Schulz opposed.

Tabled until Personnel Policy completed; vote noted with two opposed.

staffing
personnel_policy
maintenance

Tabled

p. 6p. 6

5iRepairs to steps and ramp at City Hall

Safety issue with handicap ramp; file insurance claim and approve temporary stabilization spending.

After noting a potential safety issue with the handicap ramp due to apparent vehicle damage, the council directed staff to file an insurance claim and approved temporary stabilization expenditures not to exceed $500 while awaiting an insurance adjustor’s review and determination for repairs or replacement.

Expenditures not to exceed $500 for stabilization pending insurance adjustor review.

city_hall
facility_maintenance
insurance

Approved

p. 6p. 6

6Introduction of New Items

Includes fee-split offer from Bill Weiss; specs for recycling center cement work; council attendance at Annual Conference; adjournment.

The clerk introduced a letter from Bill Weiss stating he was against the fees but agreeable to meet the city on a split of the fees. The council voted to accept a 50/50 split of the fees.

The council requested that staff have information about recycling center posts for the next council meeting, and voted to have specifications for cement work at the recycling center drafted for the next meeting.

Multiple motions passed under this heading, plus adjournment.

fees
recycling_center
conference
adjournment

Approved

p. 6p. 6p. 6p. 7p. 7

Motions and votes

14 motions on the record. Split votes are highlighted.

M1Meyer made a motion to approve the amended agenda as presented and to remove item 5.d. (Request to host carnival); Scheffler seconded. All in favor; motion carried.

Exact transcript text

Meyer made a motion to approve the amended agenda as presented and to remove item 5.d. (Request to host carnival); Scheffler seconded. All in favor; motion carried.

moved by Meyer, seconded by Scheffler

Passed

All in favor; motion carried.

p. 1

M2Scheffler made a motion to table the request by Roy and Monica Munter for an IUP until the June 10, 2014 meeting, to allow Munter to put together a timeframe for clean-up of the concrete and masonry rubble; Meyer seconded. All in favor, motion carried.

Exact transcript text

Scheffler made a motion to table the request by Roy and Monica Munter for an IUP until the June 10, 2014 meeting, to allow Munter to put together a timeframe for clean-up of the concrete and masonry rubble; Meyer seconded. All in favor, motion carried.

moved by Scheffler, seconded by Meyer

Tabled

All in favor, motion carried.

p. 2

M3Scheffler made a motion to require that the flying club put up a $1,000 escrow before the City will continue any further actions.

Exact transcript text

Scheffler made a motion to require that the flying club put up a $1,000 escrow before the City will continue any further actions.

moved by Scheffler, seconded by Meyer

Passed

All in favor; motion carried.

p. 3p. 4

M4Meyer made a motion to approve the Hyland Bid for $700.91 and to have staff order the benches; Schulz seconded. All in favor; motion carried.

Exact transcript text

Meyer made a motion to approve the Hyland Bid for $700.91 and to have staff order the benches; Schulz seconded. All in favor; motion carried.

moved by Meyer, seconded by Schulz

Passed

All in favor; motion carried.

p. 4

M5Pilon made a motion to approve the consent agenda as presented contingent upon attorney review and approval of the Farmers Market Rental Agreement; Meyer seconded. All in favor; motion carried.

Exact transcript text

Pilon made a motion to approve the consent agenda as presented contingent upon attorney review and approval of the Farmers Market Rental Agreement; Meyer seconded. All in favor; motion carried.

moved by Pilon, seconded by Meyer

Passed

All in favor; motion carried.

M6Pilon made a motion to approve the bid from Nowthen Plumbing for an amount not to exceed $1,450; Rainville seconded. Four in favor; Schulz opposed. Motion carried.

Exact transcript text

Pilon made a motion to approve the bid from Nowthen Plumbing for an amount not to exceed $1,450; Rainville seconded. Four in favor; Schulz opposed. Motion carried.

moved by Pilon, seconded by Rainville

Passed

NSchulz

M7Schulz made a motion to approve the footwear policy with an amended allocated amount of $140; Rainville seconded. All in favor; motion carried.

Exact transcript text

Schulz made a motion to approve the footwear policy with an amended allocated amount of $140; Rainville seconded. All in favor; motion carried.

moved by Schulz, seconded by Rainville

Passed

All in favor; motion carried.

M8Scheffler made a motion to approve the bid by Dennis Hall Etd. Excavating, for the construction of the Birchwood Lane cul-de-sac, for $7,401.50; Contingent upon receiving the executed easement documents from the property owner; Meyer seconded. All in favor; motion carried.

Exact transcript text

Scheffler made a motion to approve the bid by Dennis Hall Etd. Excavating, for the construction of the Birchwood Lane cul-de-sac, for $7,401.50; Contingent upon receiving the executed easement documents from the property owner; Meyer seconded. All in favor; motion carried.

moved by Scheffler, seconded by Meyer

Passed

All in favor; motion carried.

M9Rainville made a motion to table the matter until the Personnel Policy is completed.

Exact transcript text

Rainville made a motion to table the matter until the Personnel Policy is completed.

moved by Rainville, seconded by Pilon

Tabled

NScheffler
NSchulz

p. 6p. 6

M10Meyer made a motion for staff to file an insurance claim and to approve expenditures not to exceed $500 to stabilize the ramp until insurance adjustor can review and make a determination of the repairs/replacement; Rainville seconded. All in favor; motion carried.

Exact transcript text

Meyer made a motion for staff to file an insurance claim and to approve expenditures not to exceed $500 to stabilize the ramp until insurance adjustor can review and make a determination of the repairs/replacement; Rainville seconded. All in favor; motion carried.

moved by Meyer, seconded by Rainville

Passed

All in favor; motion carried.

M11Pilon made a motion to accept the offer of a 50/50 split of the fees; Meyer seconded. All in favor; motion carried.

Exact transcript text

Pilon made a motion to accept the offer of a 50/50 split of the fees; Meyer seconded. All in favor; motion carried.

moved by Pilon, seconded by Meyer

Passed

All in favor; motion carried.

M12Pilon made a motion to approve having specs for cement work at the recycling center drafted for the next meeting; Schulz seconded. All in favor; motion carried.

Exact transcript text

Pilon made a motion to approve having specs for cement work at the recycling center drafted for the next meeting; Schulz seconded. All in favor; motion carried.

moved by Pilon, seconded by Schulz

Passed

All in favor; motion carried.

M13Rainville made a motion to approve Council members to attend the Annual Conference; Scheffler seconded. All in favor; motion carried.

Exact transcript text

Rainville made a motion to approve Council members to attend the Annual Conference; Scheffler seconded. All in favor; motion carried.

moved by Rainville, seconded by Scheffler

Passed

All in favor; motion carried.

p. 7

M14Rainville made a motion to adjourn the meeting at 8:30 PM; Meyer seconded. All in favor; motion carried.

Exact transcript text

Rainville made a motion to adjourn the meeting at 8:30 PM; Meyer seconded. All in favor; motion carried.

moved by Rainville, seconded by Meyer

Passed

All in favor; motion carried.

p. 7

Money the council voted to spend

The amounts the council actually voted to approve, each with the vote that approved it. Drawn from the official minutes.

$701

Council voted: Meyer made a motion to approve the Hyland Bid for $700.91 and to have staff order the benches; Schulz seconded. All in favor; motion carried. Passed(All in favor; motion carried.)

p. 4

$1,450

Council voted: Pilon made a motion to approve the bid from Nowthen Plumbing for an amount not to exceed $1,450; Rainville seconded. Four in favor; Schulz opposed. Motion carried. Passed(Four in favor; Schulz opposed. Motion carried.)

$140

Council voted: Schulz made a motion to approve the footwear policy with an amended allocated amount of $140; Rainville seconded. All in favor; motion carried. Passed(All in favor; motion carried.)

$7,402

Council voted: Scheffler made a motion to approve the bid by Dennis Hall Etd. Excavating, for the construction of the Birchwood Lane cul-de-sac, for $7,401.50; Contingent upon receiving the executed easement documents from the property owner; Meyer seconded. All in favor; motion carried. Passed(All in favor; motion carried.)

$500

Council voted: Meyer made a motion for staff to file an insurance claim and to approve expenditures not to exceed $500 to stabilize the ramp until insurance adjustor can review and make a determination of the repairs/replacement; Rainville seconded. All in favor; motion carried. Passed(All in favor; motion carried.)

$2,768

Council voted: Pilon made a motion to approve the consent agenda as presented contingent upon attorney review and approval of the Farmers Market Rental Agreement; Meyer seconded. All in favor; motion carried. Passed(All in favor; motion carried.)