Monday, May 6, 2024 · 6:00 PM
Agenda
Not posted
What was on the agenda.
One-line summary
The Council held a work session on the draft 2025 Capital Improvement Plan, approved the agenda, discussed parks, roads, buildings, equipment, IT, MS4, and bonding assumptions, assigned several follow-up tasks, and adjourned at 7:27 p.m.
3 items as recorded in the packet and minutes, each with a plain-English summary of what was at issue.
1Call to Order, Roll Call, Approve Agenda
Call to Order, Roll Call, and approval of the agenda.
The work session was called to order, roll call showed all five council members present, and the Council approved the agenda as presented.
The agenda was approved as presented.
2Discussion regarding the 2025 Capital Improvement Plan
Discussion of the 2025 Capital Improvement Plan and related capital, equipment, park, road, building, IT, fire, public works, and MS4 planning items.
The Council reviewed the draft 2025 Capital Improvement Plan and equipment replacement materials rather than adopting them. Discussion covered adding a street-sign budget line, parks language and park equipment needs, possible public building changes including a fifth fire department bay, road project timing and bonding, IT and financial software options, public works dump-truck planning, MS4 costs, and pickleball options. Several staff and council follow-up assignments were recorded.
The Council discussed 2024 park needs while reviewing the 2025 plan, including replacing grills at Twin Lakes Park and Memorial Park, securing ash cans, improving the historic town hall memorial, Twin Lakes parking lot paving and striping, pavilion improvements, repairing the Memorial Park basketball court, and investigating what kind of pickleball court Nowthen should consider.
During the public buildings discussion, the Council asked whether a fifth bay could be added to the fire department and directed Administrator Lehner to investigate ideas and ballpark costs.
The Council discussed future road improvement projects and financing. The minutes state that 2025 would be a bonding year for road projects, that the mayor suggested tabling road discussion until a May 21 Moore Engineering presentation on a potential road study, and that Finance Consultant Yager had increased construction and bond cost assumptions and requested a reimbursement resolution as part of the bonding process.
The Council discussed replacement of network computers, whether the City needs a server or could use NAS storage, IT service options, outsourcing some financial duties, and upgraded software that can track depreciation and appreciation.
The Council discussed Public Works dump-truck planning, including the anticipated 2024 truck delivery, the possibility of keeping the older truck because the City may soon have a third CDL driver, and the planned 2027 dump-truck replacement.
The Council noted that the MS4 program will need a 2025 line-item budget, that a May 21 presentation would address the needed program, and that costs could be significant if a drainage pond is contaminated and requires remediation and disposal of contaminated material.
The work session produced discussion and staff/council action items, but no final adoption of the 2025 Capital Improvement Plan was recorded.
3Adjourn
Adjournment of the work session.
Council Member Rainville moved, Breyen seconded, and the work session adjourned at 7:27 p.m.; the minutes did not print a vote tally for this motion.
The minutes record a motion to adjourn and that the meeting adjourned at 7:27 p.m.; no vote tally was printed for the adjournment motion.
2 motions on the record. Split votes are highlighted.
MOT-001MOTION BY COUNCIL MEMBER BREYEN, SECOND BY RAINVILLE TO APPROVE THE AGENDA AS PRESENTED.
MOTION BY COUNCIL MEMBER BREYEN, SECOND BY RAINVILLE TO APPROVE THE AGENDA AS PRESENTED.
moved by BREYEN, seconded by RAINVILLE
MOT-002MOTION BY COUNCIL MEMBER RAINVILLE, SECONDED BY BREYEN TO ADJOURN.
moved by RAINVILLE, seconded by BREYEN
Documents and recordings archived for this meeting, when available.
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