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Nowthen City Council Work Session meeting, May 23, 2024

Council Work Session

Thursday, May 23, 2024 · 6:00 PM

This meeting on the city's website ↗

Agenda

Not on file

What was on the agenda.

Packet

Open PDF ↗

The supporting materials the board reviewed.

Minutes

Open PDF ↗

The official record of what happened.

One-line summary

Council held a work session focused on Phase 2 personnel policy updates, approving several changes on drug/alcohol testing and DOT policy/training, removing references to non-existent policies and pay classification schedules, and discussing phone reimbursement/data practices impacts.

What was on the agenda

4 items as recorded in the packet and minutes, each with a short summary of what was at issue.

  1. 1Call to Order

    Work session called to order; roll call taken.

    No action
    PDFMeeting City Council Work Session — Agenda Packet (2024-05-23)Nowthen City Council WORK SESSION May 23, 2024 6:00 p.m. 1. Call to Order · Pledge of Allegiance . Roll Call · Approve Agendap. 1Meeting City Council Work Session — Minutes (2024-05-23)Mayor Pilon called the work session to order at 6:10 p.m. Administrator Lehner called Roll Call. Present: Mayor Pilon, Council Members Fladebo, Rainville, Breyen, and Alders.0:41we are calling this meeting to order it's a work session May 23rd 2024 6:10 p.m. uh that you call R please counc

  2. 2Approve Agenda

    Approved as presented.

    Approved
    PDFMeeting City Council Work Session — Agenda Packet (2024-05-23)2. Approve Agendap. 1Meeting City Council Work Session — Minutes (2024-05-23)MOTION BY COUNCIL MEMBER RAINVILLE SECONDED BY COUNCIL MEMBER BREYEN TO ACCEPT THE AGENDA AS PRESENTED. 5 AYES. MOTION CARRIED.1:18anybody have anything to amend the agenda approve the agenda present motion the second second all those in favor sign say I I close motion

  3. 3Personnel Policy Phase 2 Update

    Phase 2 personnel policy proposed updates (drug/alcohol testing language, DOT policy/training, pay administration references, phone reimbursement/data practices considerations).

    Council worked through several Phase 2 personnel policy corrections and decisions. They voted to remove pre-employment drug testing for all employees and instead only require it for CDL drivers or employees likely to get a CDL; removed references to a City Drug and Alcohol policy that does not exist; adopted the League of Minnesota Cities (LMC) DOT Drug and Alcohol policy for CDL drivers; and set annual DOT-related training requirements for specific supervisory roles. They also removed references to pay classification schedules (which the City does not have) and held discussion on phone reimbursement and the Minnesota Government Data Practices Act impacts, assigning staff follow-up research items; a motion to keep language allowing random/reasonable suspicion testing for any employee was stated but no vote was completed pending a policy-coverage action item.

    Multiple motions were taken within this agenda item; one sub-item (random/reasonable suspicion testing verbiage for any employee) was discussed with a motion stated but 'No Vote was completed due to action item needed.'

    • Personnel Policy Phase 2
    • Drug and alcohol testing
    • DOT policy and training
    • Pay classification schedules
    • Phone reimbursement and MN Government Data Practices Act
    Discussion only
    PDFMeeting City Council Work Session — Agenda Packet (2024-05-23)2. Personnel Policy Phase 2 UpdatePDFMeeting City Council Work Session — Minutes (2024-05-23)3. Personnel Policy Phase 24:16consider that we should have some additional policies that we've talked about for years but we haven't had a put in a policy um one being a credit card policy uh to being a public purpose expenditures policy

  4. 4Adjourn

    Adjourned at 7:36 p.m.

    Approved
    PDFMeeting City Council Work Session — Agenda Packet (2024-05-23)3. Adjournp. 3Meeting City Council Work Session — Minutes (2024-05-23)MOTION TO ADJOURN BY COUNCIL MEMBER BREYEN, SECOND BY COUNCIL MEMBER RAINVILLE. 5 AYES. MOTION CARRIED. Motion to adjourn at 7:36 p.m.1:25:357:36 rather than starting a new section hi

Motions and votes

8 motions on the record. Split votes are highlighted.

  • M1MOTION BY COUNCIL MEMBER RAINVILLE SECONDED BY COUNCIL MEMBER BREYEN TO ACCEPT THE AGENDA AS PRESENTED.

    Exact transcript text

    MOTION BY COUNCIL MEMBER RAINVILLE SECONDED BY COUNCIL MEMBER BREYEN TO ACCEPT THE AGENDA AS PRESENTED.

    moved by Rainville, seconded by Breyen

    Passed

    5 AYES.

    p. 1Meeting City Council Work Session — Minutes (2024-05-23)MOTION BY COUNCIL MEMBER RAINVILLE SECONDED BY COUNCIL MEMBER BREYEN TO ACCEPT THE AGENDA AS PRESENTED. 5 AYES. MOTION CARRIED.

  • M2MOTION BY COUNCIL MEMBER RAINVILLE SECONDED BY ALDERS TO REMOVE PRE- EMPLOYMENT DRUG TESTING FOR ALL EMPLOYEES AND ONLY REQUIRE TESTING FOR CDL DRIVERS OR EMPLOYEES WHO ARE LIKELY TO GET A CDL.

    Exact transcript text

    MOTION BY COUNCIL MEMBER RAINVILLE SECONDED BY ALDERS TO REMOVE PRE- EMPLOYMENT DRUG TESTING FOR ALL EMPLOYEES AND ONLY REQUIRE TESTING FOR CDL DRIVERS OR EMPLOYEES WHO ARE LIKELY TO GET A CDL.

    moved by Rainville, seconded by Alders

    PassedSplit vote
    • YPilon
    • YRainville
    • YFladebo
    • YAlders
    • NBreyen
    PDFMeeting City Council Work Session — Minutes (2024-05-23)MOTION BY COUNCIL MEMBER RAINVILLE SECONDED BY ALDERS TO REMOVE PRE- EMPLOYMENT DRUG TESTING FOR ALL EMPLOYEES AND ONLY REQUIRE TESTING FOR CDL DRIVERS OR EMPLOYEES WHO ARE LIKELY TO GET A CDL. VOTING ENSUED. MAYOR PILON, COUNCIL MEMBERS RAINVILLE, FLADEBO AND ALDERS, 4 AYES. COUNCIL MEMBER BREYEN, 1 NAY. MOTION CARRIE…

  • M3MOTION BY COUNCIL MEMBER RAINVILLE SECONDED BY FLADEBO TO REMOVE REFERENCE TO THE CITY'S DRUG AND ALCOHOL POLICY.

    Exact transcript text

    MOTION BY COUNCIL MEMBER RAINVILLE SECONDED BY FLADEBO TO REMOVE REFERENCE TO THE CITY'S DRUG AND ALCOHOL POLICY.

    moved by Rainville, seconded by Fladebo

    Passed

    5 AYES.

    p. 2Meeting City Council Work Session — Minutes (2024-05-23)MOTION BY COUNCIL MEMBER RAINVILLE SECONDED BY FLADEBO TO REMOVE REFERENCE TO THE CITY'S DRUG AND ALCOHOL POLICY. 5 AYES. MOTION CARRIED.

  • M4MOTION BY COUNCIL MEMBER RAINVILLE SECONDED BY ALDERS TO APPROVE ADOPTING THE LMC'S DOT DRUG AND ALCOHOL POLICY FOR CDL DRIVERS.

    Exact transcript text

    MOTION BY COUNCIL MEMBER RAINVILLE SECONDED BY ALDERS TO APPROVE ADOPTING THE LMC'S DOT DRUG AND ALCOHOL POLICY FOR CDL DRIVERS.

    moved by Rainville, seconded by Alders

    Passed

    5 AYES.

    p. 2Meeting City Council Work Session — Minutes (2024-05-23)MOTION BY COUNCIL MEMBER RAINVILLE SECONDED BY ALDERS TO APPROVE ADOPTING THE LMC'S DOT DRUG AND ALCOHOL POLICY FOR CDL DRIVERS. 5 AYES. MOTION CARRIED.

  • M5MOTION BY COUNCIL MEMBER RAINVILLE SECONDED BY BREYEN TO APPROVE THAT TRAINING WILL BE REQUIRED FOR THE CITY ADMINISTRATOR, PUBLIC WORKS SUPERVISOR, FIRE CHIEF AND ONE ADDITIONAL EMPLOYEE OF THE ADMINISTRATOR'S CHOOSING. TRAINING TO BE REQUIRED ANNUALLY.

    Exact transcript text

    MOTION BY COUNCIL MEMBER RAINVILLE SECONDED BY BREYEN TO APPROVE THAT TRAINING WILL BE REQUIRED FOR THE CITY ADMINISTRATOR, PUBLIC WORKS SUPERVISOR, FIRE CHIEF AND ONE ADDITIONAL EMPLOYEE OF THE ADMINISTRATOR'S CHOOSING. TRAINING TO BE REQUIRED ANNUALLY.

    moved by Rainville, seconded by Breyen

    Passed

    5 AYES.

    p. 2Meeting City Council Work Session — Minutes (2024-05-23)MOTION BY COUNCIL MEMBER RAINVILLE SECONDED BY BREYEN TO APPROVE THAT TRAINING WILL BE REQUIRED FOR THE CITY ADMINISTRATOR, PUBLIC WORKS SUPERVISOR, FIRE CHIEF AND ONE ADDITIONAL EMPLOYEE OF THE ADMINISTRATOR'S CHOOSING. TRAINING TO BE REQUIRED ANNUALLY. 5 AYES. MOTION CARRIED.

  • M6MOTION BY COUNCIL MEMBER RAINVILLE SECONDED BY ALDERS TO APPROVE KEEPING VERBIAGE THAT ANY CITY EMPLOYEE SHALL BE SUBJECTED TO DRUG/ALCOHOL TESTING, EITHER RANDOMLY OR DUE TO REASONABLE SUSPICION.

    Exact transcript text

    MOTION BY COUNCIL MEMBER RAINVILLE SECONDED BY ALDERS TO APPROVE KEEPING VERBIAGE THAT ANY CITY EMPLOYEE SHALL BE SUBJECTED TO DRUG/ALCOHOL TESTING, EITHER RANDOMLY OR DUE TO REASONABLE SUSPICION.

    moved by Rainville, seconded by Alders

    Outcome unrecorded

    No Vote was completed due to action item needed.

    PDFMeeting City Council Work Session — Minutes (2024-05-23)MOTION BY COUNCIL MEMBER RAINVILLE SECONDED BY ALDERS TO APPROVE KEEPING VERBIAGE THAT ANY CITY EMPLOYEE SHALL BE SUBJECTED TO DRUG/ALCOHOL TESTING, EITHER RANDOMLY OR DUE TO REASONABLE SUSPICION. No Vote was completed due to action item needed.

  • M7MOTION BY COUNCIL MEMBER RAINVILLE SECONDED BY BREYEN TO APPROVE REMOVING REFERENCE TO CLASSIFICATION SCHEDULES.

    Exact transcript text

    MOTION BY COUNCIL MEMBER RAINVILLE SECONDED BY BREYEN TO APPROVE REMOVING REFERENCE TO CLASSIFICATION SCHEDULES.

    moved by Rainville, seconded by Breyen

    Passed

    5 AYES.

    p. 2Meeting City Council Work Session — Minutes (2024-05-23)MOTION BY COUNCIL MEMBER RAINVILLE SECONDED BY BREYEN TO APPROVE REMOVING REFERENCE TO CLASSIFICATION SCHEDULES. 5 AYES. MOTION CARRIED.

  • M8MOTION TO ADJOURN BY COUNCIL MEMBER BREYEN, SECOND BY COUNCIL MEMBER RAINVILLE.

    Exact transcript text

    MOTION TO ADJOURN BY COUNCIL MEMBER BREYEN, SECOND BY COUNCIL MEMBER RAINVILLE.

    moved by Breyen, seconded by Rainville

    Passed

    5 AYES.

    p. 3Meeting City Council Work Session — Minutes (2024-05-23)MOTION TO ADJOURN BY COUNCIL MEMBER BREYEN, SECOND BY COUNCIL MEMBER RAINVILLE. 5 AYES. MOTION CARRIED.

Sources

Documents and recordings archived for this meeting, when available.

Show a sample of the transcript (534 segments, 1:26:00 total)
  • 0:00 came up in work then when we uh when we went
  • 0:08 back and we thought some of these things we then Revisited things we thought were done and that's why I agree with we do
  • 0:15 it a section at a time so that we can we can address it um obviously
  • 0:24 the purpose in section one is you know we want have a person of these Poli establish a uniform eal system Personnel
  • 0:32 Administration for employees in city um my not why are we doing this update Mr Mayor yeah can we call the meeting
  • 0:41 order sure thank you we are calling this meeting to order it's a work session May 23rd
  • 0:50 2024 6:10 p.m. uh that you call R please counc
  • 1:03 MERS herec BR herec
  • 1:09 Andor L and project Manor I will get that wrong I'm sorry
  • 1:18 for presence thank you you're welcome anybody have anything to amend the agenda approve the agenda
  • 1:28 present motion the second second all those in favor sign say I I close motion
  • 1:36 guante um so anyway question is why are we doing these up you know last fall we were
  • Showing first 12 segments. Open the YouTube video for the full transcript.

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