Nowthen CC Workshop meeting, February 4, 2021
City MeetingThursday, February 4, 2021
Agenda
Not on file
What was on the agenda.
Packet
Not on file
The supporting materials the board reviewed.
Minutes
Not on file
The official record of what happened.
The meeting recording listed below is the only record we have.
One-line summary
The council workshop focused on follow-up work for Bar None/Volunteers of America, the snow-removal ordinance, CUP/IUP record cleanup, the fee schedule, recycling center finances and staffing, council planning, and Planning and Zoning procedures, with no formal votes recorded in the available transcript.
What was on the agenda
9 items as recorded in the meeting transcript, each with a short summary of what was at issue.
- Discussion only
WS-1Volunteers of America / Bar None
Workshop discussion on Volunteers of America/Bar None and how to proceed before any application starts a 60-day clock.
The council discussed the long-running Bar None/Volunteers of America concerns and did not want to trigger the application clock before the city, attorney, law enforcement, state regulators, and VOA had a clearer plan. The next step was for Planner Stockman to compile additional email information and coordinate with Commander Heath and attorney Bob Ruby before deciding what else is needed.
The council did not take formal action. The mayor directed Planner Stockman to compile additional email information and coordinate with Commander Heath and attorney Bob Ruby on next steps before any application is accepted.
- Volunteers of America / Bar None
5:09you had put on here volunteers of america we didn't get anything about volunteers of america7:56if they complete the application and actually submit it then we get on a 60-day clock17:03my recommendation would be to copy commander heat since he was liaison okay and bob ruby right and then we can we can meet there and say okay between our law enforcement and our attorney what else do we need from the state what else do we need from the volunteers of america so we can put a plan together - Continued
WS-2Snow parking / snow removal ordinance
Review of proposed snow parking/snow removal ordinance language and resident education materials.
The council reviewed snow-removal ordinance language and a draft educational flyer, focusing on how to keep plow drivers safe without creating rules that are impossible for residents to follow. The item was sent back for more work, including clearer language about how far snow must be kept back and simpler graphics showing proper driveway plowing.
The ordinance and flyer were sent back for redrafting, including clearer distance language and graphics showing what residents should and should not do.
- snow removal ordinance
29:15i was on item two all right it's no parking ordinance40:42i agree we go back to square one and what does this look like because as a council i don't think we want to just be making rules for some that can't really be enforced all over56:52all right so liz joel we'll sketch a few things up send them to you and we're back to the drawing board on this - Discussion only
WS-3Conditional use permit and interim use permit list cleanup
Review of conditional use permit and interim use permit lists and proposed cleanup process for inactive permits.
The council reviewed the city’s old CUP and IUP lists and discussed cleaning up permits that may be inactive, tied to past owners, or no longer used for their original purpose. Staff was to draft neutral letters asking owners whether permits are active and whether they want unused permits revoked, which could also help some owners with property-tax classification.
The council discussed draft letters and a phased review of active and inactive CUPs/IUPs, but no formal action was taken at the workshop.
- CUP/IUP records
58:06the quick one is going to be the the iup cup list we we have conditional use i don't know where we sit with the iups yet but we staff have put together these are the conditional use permits that were applied for1:08:05the next step is to um send one letter to the people that have active permits and we'll send them a copy of their cup make sure they're in compliance will set up an inspection eventually1:19:57we'll start with that one the commercial on page six commercial industrial commercial i would think you have that should be pretty those are very accurate yes pretty accurate - Discussion only
WS-4Fee schedule continuation
Discussion of the fee schedule, including recycling center fees and additional council comments to staff.
The fee schedule was discussed mainly as a working draft. Council members were asked to review the redlined or added items, send comments to Lori, and be prepared either to address it at the next Tuesday meeting or continue it to March.
Council members were asked to send comments to Lori; the fee schedule was expected to be handled Tuesday if ready, otherwise continued to March.
- fee schedule
- recycling fees
1:23:48one should be quick here is the feast kitchen all right um it councilman rainville did you have anything on the fee schedule1:25:23can just i lori submit my um additional comments to lori and i can bring them forward on tuesday okay and if if it's not ready it'll just move forward another month1:29:03review it make your notes send them to lori if there's no significant change we can address it on tuesday otherwise we'll continue it until march - Discussion only
WS-5Recycling center and county recycling contract
Discussion of the recycling center, county contract compliance, financial status, staffing, fees, and spring/fall recycling days.
The council discussed keeping the recycling center open but wanted clearer answers on county contract requirements, revenue, fee collection, staffing, and operating hours. Members generally favored continuing the service, but emphasized that it should be staffed when open, that paid items should be tracked against what is hauled away, and that the city should confirm whether the center is making money, breaking even, or losing money.
The council favored continuing the recycling center but asked for clarification of contract obligations, actual revenues, staffing, hours, and fee tracking before deciding next steps.
- recycling center
1:29:22a recycling center is actually going to be pretty quick because what we got here isn't what we asked for recycling center1:30:11at the uh december meeting we had talked about where we had to sign the contract we had our stipulations within that contract and i wanted to be assured that the requirements of the contract will be next and who would be responsible for leaving those individual items1:38:53the logical progression is find out the money right are we making breaking even or losing money so that's that's got to factor in there2:06:48mary you'll talk to laurie about the contract compliance and the financial status so we know that we're making money on it and then as a council we decide where we go next - Discussion only
WS-6Council future planning session
Scheduling of a future council planning session and discussion of goals, staff tasks, and broader planning needs.
The mayor asked the council to schedule a broader planning session to set vision, mission, goals, and staff tasks for the year. After discussing February and March conflicts, the council penciled in Thursday, February 18, 2021, at 6:00 p.m.
The council penciled in a planning session for Thursday, February 18, 2021, at 6:00 p.m.
- council planning session
2:07:08the last one there before we get to the big one council future planning sessions something we haven't done well in in the past2:07:16i would like to find a time in february here where we could for those of you that have been through the league training your role as a city leader vision mission strategies goals and then work with staff on the task to to support those visions mission strategies and goals2:17:50right now we have the planning session thursday february 18th 6 00 pm - Discussion only
WS-7Planning and Zoning in-person meetings and extra-meeting policy
Discussion of whether Planning and Zoning should meet in person for public hearings and whether a policy is needed for additional P&Z meetings.
The council discussed whether Planning and Zoning should return to in-person public hearings because Zoom public hearings can be hard for residents. The mayor planned to put the in-person meeting question on the next council agenda, and the group also discussed a possible policy allowing additional Planning and Zoning meetings when application volume is high.
The mayor said the question of allowing in-person Planning and Zoning meetings would be placed on the Tuesday council agenda, and staff discussed a possible future policy for calling additional P&Z meetings.
- Planning and Zoning meetings
2:11:42i would recommend that as a council we we discuss on tuesday having the planning and zoning be allowed to meet in person right2:15:41we could establish a policy if the council was agreeable to it that same thing that i could you could notify me i'm a liaison on the commission anyway and we can confirm that the commissioners are available and i could authorize that just like a council meeting - Discussion only
WS-8Green/Riesler property lot split preview
Brief preview of the upcoming Green/Riesler property lot split decision and P&Z recommendation on right-of-way.
Planner Stockman previewed the upcoming Green/Riesler lot split decision because she would not be at the Tuesday council meeting. The Planning and Zoning recommendation was to approve the split without requiring the right-of-way shown on the graphic, while staff and the engineer had recommended considering a small easement for a possible future frontage road.
No decision was made; members were told to review the P&Z discussion before Tuesday because Planner Stockman would not be present to explain it then.
- Green/Riesler lot split
2:19:54planning and zoning commission for tuesday liz you weren't going to be there on tuesday is there anything we need to know on the green raceler2:20:25the way the findings are drafted currently is based on the recommendation of the planning zoning so that is to approve it without the right-of-way that was shown on the graphic2:26:14there is a recommendation from pnz and it varies from what liz and shane recommended - Discussion only
WS-9Planning and Zoning Commission ordinance and appointment process
Discussion of Planning and Zoning Commission ordinance 2021-01, application expectations, qualifications, interview questions, training, and code of conduct.
The council began discussing Ordinance 2021-01 and a broader process for Planning and Zoning Commission appointments, including applicant expectations, qualifications, interview questions, training, and annual review of policies and code of conduct. The available transcript ends before this discussion concludes.
The transcript provided in this bundle ends while this discussion was still underway, so any final direction on this item is not available here.
- Planning and Zoning Commission appointments
2:26:57we got a correction tonight liz brought in a corrected ordinance 202101 one which originally was sent to us was inaccurate2:28:28our intention here was to define the process starting with how we identify the expectations of the people applying so that when they apply2:32:40one of the things you're talking about was qualifications and the rca that i sent the lord had a sheet that was qualifications and those are based on input from most council members
Sources
Documents and recordings archived for this meeting, when available.
Show a sample of the transcript (1374 segments, 3:31:08 total)
- 2:08 microphones so this is a work session of the city council this is a business meeting of the city council
- 2:16 and the idea here is we start a little earlier since 608 on thursday february 4th
- 2:24 2021 we are unable to have staff here today they were occupied otherwise
- 2:34 so we have myself mayor pilon council member jason alders council member joel greenberg councilman linda
- 2:42 blake and by electronic we have council member mary rainville
- 2:49 so she is on speakerphone there mary can you hear us yes i can boom yep
- 3:10 [Music] as we do it also meetings get your
- 3:20 attention think who they are so that i understand i can know who's talking yeah and uh and we'll also because we're on
- 3:31 video here we want to make sure that people are aware who's talking so we also have planner stockman here and then we have chair and vice chair of
- 3:40 the planning commission in the audience here as well again there's there's some of the things
- 3:49 that we have we've agreed we're not going to go past nine o'clock but nothing says we have to go till nine o'clock if we can get through this stuff
- 3:57 earlier certainly it'd be nice to go home and get warm um one of the things that we
- Showing first 12 segments. Open the YouTube video for the full transcript.
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