Tuesday, April 23, 2019 · 7:00 PM
Agenda
Not on file
What was on the agenda.
One-line summary
The council reviewed 2019 road improvement bids, took no action on awarding the contract, approved assessment-hearing resolutions for five road projects, and adjourned at 6:58 PM.
9 items as recorded in the packet and minutes, each with a short summary of what was at issue.
CALL_TO_ORDERCalled to Order
Mayor Pilon called the special meeting to order at 6:00 PM.
AGENDA_APPROVALApprove/Amend tonight's meeting agenda of April 23, 2019
Approve or amend the April 23, 2019 meeting agenda.
The agenda was approved as amended to correct Item #6 to Resolution 2019-40.
1DISCUSSION - Bids for 2019 Road Improvement Projects
Discussion of bids, award recommendation, bid tabulation, and assessment calculation worksheet for the 2019 road improvement projects.
The council reviewed the 2019 Street Improvements bids and assessment calculation worksheet. North Valley, Inc. was the low bidder at $1,075,157.60, but the engineer said the contract award would come later after the assessment hearing, so no award action was taken at this special meeting.
The council discussed Deputy Lendt's information about Northland versus Ehlers for project financing. The mayor and attorney said they had investigated both, and the city stayed with Ehlers for this project because the potential long-term interest savings outweighed possible upfront savings.
The council discussed the bids and assessment worksheets; no contract award was made at this meeting.
2APPROVE Resolution 2019-36 Declaring Costs to be Assessed and Assessment Hearing (Old Viking Boulevard)
Resolution declaring costs to be assessed and ordering preparation of proposed assessment and notice of assessment hearing for Old Viking Boulevard.
The council approved Resolutions 2019-36 through 2019-40, which declared costs to be assessed for Old Viking Boulevard, Halas Street, Meadows of Verde Valley, Rolling Hills, and Garnet Street and set May 14, 2019 as the assessment hearing date.
Before the Old Viking Boulevard assessment hearing, the engineer reported a resident at Cleary Road and Old Viking had asked to be removed from the assessment because of an undeveloped portion. The attorney explained that removing a property from the assessment roll would shift that cost to the city.
Approved as part of the combined motion approving Resolutions 2019-36 through 2019-40 and setting the assessment hearing date for May 14, 2019.
3APPROVE Resolution 2019-37 Declaring Costs to be Assessed and Assessment Hearing (Halas Street)
Resolution declaring costs to be assessed and ordering preparation of proposed assessment and notice of assessment hearing for Halas Street.
The council approved Resolutions 2019-36 through 2019-40, which declared costs to be assessed for Old Viking Boulevard, Halas Street, Meadows of Verde Valley, Rolling Hills, and Garnet Street and set May 14, 2019 as the assessment hearing date.
Halas Street drew specific discussion because the worksheet showed the direct-access assessment increasing from the original proposed $6,800 to $7,370 after actual bid costs and contingency were included. The council still approved the resolution package that included Halas Street.
Approved as part of the combined motion approving Resolutions 2019-36 through 2019-40 and setting the assessment hearing date for May 14, 2019.
4APPROVE Resolution 2019-38 Declaring Costs to be Assessed and Assessment Hearing (Meadows of Verde Valley)
Resolution declaring costs to be assessed and ordering preparation of proposed assessment and notice of assessment hearing for Meadows of Verde Valley.
The council approved Resolutions 2019-36 through 2019-40, which declared costs to be assessed for Old Viking Boulevard, Halas Street, Meadows of Verde Valley, Rolling Hills, and Garnet Street and set May 14, 2019 as the assessment hearing date.
Approved as part of the combined motion approving Resolutions 2019-36 through 2019-40 and setting the assessment hearing date for May 14, 2019.
5APPROVE Resolution 2019-39 Declaring Costs to be Assessed and Assessment Hearing (Rolling Hills)
Resolution declaring costs to be assessed and ordering preparation of proposed assessment and notice of assessment hearing for Rolling Hills.
The council approved Resolutions 2019-36 through 2019-40, which declared costs to be assessed for Old Viking Boulevard, Halas Street, Meadows of Verde Valley, Rolling Hills, and Garnet Street and set May 14, 2019 as the assessment hearing date.
Approved as part of the combined motion approving Resolutions 2019-36 through 2019-40 and setting the assessment hearing date for May 14, 2019.
6APPROVE Resolution 2019-40 Declaring Costs to be Assessed and Assessment Hearing (Garnet Street)
Resolution declaring costs to be assessed and ordering preparation of proposed assessment and notice of assessment hearing for Garnet Street.
The council approved Resolutions 2019-36 through 2019-40, which declared costs to be assessed for Old Viking Boulevard, Halas Street, Meadows of Verde Valley, Rolling Hills, and Garnet Street and set May 14, 2019 as the assessment hearing date.
The agenda originally listed the Garnet Street item with Resolution 2019-36; the agenda was amended to read Resolution 2019-40, and Resolution 2019-40 was approved in the combined motion.
7Motion to Adjourn
Adjourn the special meeting.
The meeting adjourned at 6:58 PM.
3 motions on the record.
M1Motion by Breyen, 2nd by Rainville to approve Agenda as amended.
moved by Breyen, seconded by Rainville
Motion Carried.
M2Motion by Rainville to approve Resolutions 2019-36 through Resolution 2019-40, and set the Assessment Hearing Date to be May 14th, 2019.
Motion by Rainville to approve Resolutions 2019-36 through Resolution 2019-40, and set the Assessment Hearing Date to be May 14th, 2019.
moved by Rainville, seconded by Breyen
Motion Carried.
M3Motion by Breyen, 2nd by Rainville.
moved by Breyen, seconded by Rainville
Motion Carried.
Amounts named in or tied to a motion that passed, each shown with the motion. A motion can approve an amount, cap it, or remove it from a list, so read the motion text. These links are AI-extracted, and the minutes control.
Estimated construction cost based on the bid.
$739,230
Estimated engineering, legal and administrative costs.
$62,000
Estimated financing costs.
$22,800
Contingency in the assessment calculation worksheet.
$15,000
Total project costs, actual and forecast.
$840,480
Estimated construction cost based on the bid.
$122,726
Estimated engineering, legal and administrative costs.
$11,200
Estimated financing costs.
$3,440
Contingency in the assessment calculation worksheet.
$10,000
Total project costs, actual and forecast.
$147,400
Estimated construction cost based on the bid.
$81,258
Estimated engineering, legal and administrative costs.
$10,300
Estimated financing costs.
$2,600
Contingency in the assessment calculation worksheet.
$3,000
Total project cost in Resolution 2019-38.
$97,680
Estimated construction cost based on the bid.
$64,506
Estimated engineering, legal and administrative costs.
$8,000
Estimated financing costs.
$2,000
Contingency in the assessment calculation worksheet.
$3,000
Total project cost in Resolution 2019-39.
$77,880
Estimated construction cost based on the bid.
$67,438
Estimated engineering, legal and administrative costs.
$12,000
Estimated financing costs.
$2,270
Contingency in the assessment calculation worksheet.
$4,000
Total project cost in Resolution 2019-40.
$86,100
Documents and recordings archived for this meeting, when available.
NT322 - Bid Tabulation 04-23-2019
Document · Tuesday, April 23, 2019
3 pages
Special City Council Meeting Packet 04-23-2019 - Reduced
Packet · Tuesday, April 23, 2019
13 pages
NT322 - Award Recommendation 04-23-2019
Document · Tuesday, April 23, 2019
1 pages
Meeting Special City Council Meeting — Agenda Packet (2019-04-23)
Packet · Tuesday, April 23, 2019
13 pages
Assessment Calculation Worksheet 04-23-2019
Document · Tuesday, April 23, 2019
3 pages
Resolution 2019-38 Declaring Costs to be Assessed and Assessment Hearing (Meadows of Verde Valley Addition)
Resolution · Tuesday, April 23, 2019
1 pages
Resolution 2019-39 Declaring Costs to be Assessed and Assessment Hearing (Rolling Hills)
Resolution · Tuesday, April 23, 2019
1 pages
Resolution 2019-40 Declaring Costs to be Assessed and Assessment Hearing (Garnet Street)
Resolution · Tuesday, April 23, 2019
1 pages
Assessment Calculation Worksheet 04-23-2019 - Corrected
Document · Tuesday, April 23, 2019
3 pages
Resolution 2019-36 Declaring Costs to be Assessed and Assessment Hearing (Old Viking Boulevard)
Resolution · Tuesday, April 23, 2019
1 pages
Resolution 2019-37 Declaring Costs to be Assessed and Assessment Hearing (Halas Street)
Resolution · Tuesday, April 23, 2019
1 pages
Meeting Special City Council Meeting — Minutes (2019-04-23)
Minutes · Tuesday, April 23, 2019
2 pages
Meeting recording
YouTube
Transcript · 398 segments · 57:40
The summary on this page is AI-extracted and may need correction. The PDFs and the meeting recording are the official record. What do the trust labels mean?