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Nowthen City Council meeting, November 13, 2018

City Council

Tuesday, November 13, 2018

Agenda

Not on file

What was on the agenda.

Packet

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The supporting materials the board reviewed.

Minutes

Open PDF ↗

The official record of what happened.

One-line summary

The Council certified the local election results, denied a reimbursement request for a 2015 CUP fee, approved the Peterson/Hollenbeck lot split and CUP and the Wood Duck Ponds plat items, approved routine claims and several resolutions, tabled the Fire Hall expansion quote and joining the Anoka County economic partnership, and ordered feasibility studies for multiple 2019 street projects during the workshop.

What was on the agenda

27 items as recorded in the packet and minutes, each with a short summary of what was at issue.

  1. 0Local Election Canvassing Board (convene prior to regular meeting)

    Before the regular meeting, the Council convened as the local election canvassing board, adopted Resolution 2018-55 certifying the results of the 11-06-18 local election, and adjourned the canvassing board.

    Resolution 2018-55 adopted; canvassing board adjourned.

    • local_election_canvass
    Approved
    p. 1City Council Meeting — 2018-11-13CC Mtng Agenda and Packet - Reduced (2018-11-13)Note: City Council will convene Local Election Canvassing Board prior to Regular Meetingp. 1City Council Meeting — 2018 11-13 Minutes (2018-11-13)Mayor Pilon called the local Canvassing Board to order at 7:00 PM Motion by Rainville, second by Breyen, to adopt Resolution 2018-55 A Resolution Certifying the Results of the 11-06-18 Local Election. Motion carried unanimously. Mayor Pilon adjourned the local Canvassing Board at 7:01.

  2. 1Call to Order / Pledge of Allegiance / Meeting Policy / Approve Agenda

    Agenda approved with changes moving multiple consent items to discussion and adding council salary discussion.

    • meeting_admin
    Approved
    PDFCity Council Meeting — 2018-11-13CC Mtng Agenda and Packet - Reduced (2018-11-13)1. Call to Order " Pledge of Allegiance " Meeting Policy * Approve AgendaPDFCity Council Meeting — 2018 11-13 Minutes (2018-11-13)Mayor Pilon called the meeting to order at 7:01 pm. The Pledge of Allegiance was said. ... Approve Agenda Motion by Rainville, second by Breyen, to approve the agenda as submitted, with the following changes: · Move consent items 7.b), 7.d), 7.e), 7.i), 7.b), 7.j) and 7.k) to Council discussion items · Add a discussion…

  3. 2Sheriff's Report

    Commander Heath gave a report; no action recorded.

    • public_safety
    • sheriff_report
    Discussion only
    PDFCity Council Meeting — 2018-11-13CC Mtng Agenda and Packet - Reduced (2018-11-13)2. Sheriff's Reportp. 1City Council Meeting — 2018 11-13 Minutes (2018-11-13)Anoka County Sheriff's Report: Commander Wayne Heath of the Anoka County Sheriff's Department briefly went over the following items: · Police calls for the month and year; he stated that the level of calls is on par with last year, or even a little less than last year. · Thefts continue to be a problem. He did say they…

  4. 3aFloor Item: Lee Stewart reimbursement request (CUP fees for second driveway, 19767 Tiger Street NW)

    The Council considered a request from Lee Stewart to be reimbursed for fees paid to process a CUP for a second driveway at 19767 Tiger Street NW. Mr. Stewart was not present, and the Council voted unanimously to deny the reimbursement request.

    Council denied reimbursement request; applicant not present.

    • stewart_cup_fee_reimbursement
    Denied
    p. 1City Council Meeting — 2018-11-13CC Mtng Agenda and Packet - Reduced (2018-11-13)a) Mr. Lee Stewart; Request Reimbursement of Fees Related to Processing Application for Second Driveway at 19767 Tiger Street NWp. 1City Council Meeting — 2018 11-13 Minutes (2018-11-13)Mr. Stewart was not at the meeting the Council briefly discussed Mr. Stewart's request. Motion by Bettinger, second by Breyen, to deny Mr. Stewart's request for reimbursement of fees related to processing a CUP application for a second driveway at 19767 Tiger Street NW. Motion carried unanimously

  5. 4aPlanning & Zoning: Peterson/Hollenbeck lot split & CUP (8335/8359 Viking Blvd)

    The Council approved the Peterson/Hollenbeck lot split and CUP based on Planning and Zoning Commission findings. During discussion, Councilor Rainville asked about improving the building appearance by breaking up a large wall with brick treatment or similar; the applicant agreed and the Council felt an elevation with a small wainscot addressed the concern.

    Approved based on Planning & Zoning findings; discussion included building appearance treatment.

    • peterson_hollenbeck_storage_facility
    Approved
    PDFCity Council Meeting — 2018-11-13CC Mtng Agenda and Packet - Reduced (2018-11-13)a. Lot Split/CUP: Josh Peterson and Michael and Lani Hollenbeck, 8335 and 8359 Viking Blvdp. 1City Council Meeting — 2018 11-13 Minutes (2018-11-13)a. Lot Split/CUP: Josh Peterson and Michael and Lani Hollenbeck, 8335 and 8359 Viking Blvd Motion by Breyen, second by Bettinger to approve the lot split and CUP, based on the findings of the Planning and Zoning Commission. Discussion: Councilor Rainville asked if the applicant could improve the appearance of the build…

  6. 4bPlanning & Zoning: Wood Duck Ponds final plat approval & development agreement (Mark and Michelle Poce)

    The Council approved the final plat and development agreement for Wood Duck Ponds, with discussion clarifying that only two new lots were being created and that park dedication would be $5,000 ($2,500 per lot), and staff would clean up the documents accordingly. The Council also approved an agreement to pay park and trail fees for the plat, with the motion stating an assumption that the fee is $2,500.

    Approved; discussion clarified park dedication based on two new lots and staff would clean up documents.

    • wood_duck_ponds_plat
    Approved
    PDFCity Council Meeting — 2018-11-13CC Mtng Agenda and Packet - Reduced (2018-11-13)b. Final Plat Approval and Development Agreement - Mark and Michelle Pocep. 2City Council Meeting — 2018 11-13 Minutes (2018-11-13)Motion by Rainville, second by Breyen, to approve the final plat and development agreement, based on the finding by the Planning Commission. Discussion: Councilor Rainville wanted clarification that there were only two new lots created and Park Dedication would be for two lots. Planner Stockman verified there were only…

  7. 4cPlanning & Zoning: Agreement to pay park and trail fees for Wood Duck Ponds

    The Council approved the final plat and development agreement for Wood Duck Ponds, with discussion clarifying that only two new lots were being created and that park dedication would be $5,000 ($2,500 per lot), and staff would clean up the documents accordingly. The Council also approved an agreement to pay park and trail fees for the plat, with the motion stating an assumption that the fee is $2,500.

    Agreement approved with assumption the fee is $2,500 (as stated in motion).

    • wood_duck_ponds_park_trail_fees
    Approved
    p. 1City Council Meeting — 2018-11-13CC Mtng Agenda and Packet - Reduced (2018-11-13)c. Approval of Agreement to Pay Park and Trail Fees Associated with the Plat of Wood Duck Pondsp. 2City Council Meeting — 2018 11-13 Minutes (2018-11-13)c. Approval of Agreement to Pay Park and Trail Fees Associated with the Plat of Wood Duck Ponds Motion by Breyen, second by Bettinger, to approve the agreement to pay park and trail fees associated with the plat of Wood Duck Ponds, with the assumption that the fee is $2,500. Motion carried unanimously.

  8. 5Road and Bridge

    No committee meeting the previous month.

    • road_bridge
    No action
    p. 3City Council Meeting — 2018-11-13CC Mtng Agenda and Packet - Reduced (2018-11-13)Road and Bridge There was no Road and Bridge meeting in the past month. 6\. Park & Rec Committee There was no Road and Bridge meeting in the past month. 7\. Consent Agenda: a) Approve City Council Minutes of 10/09/18 Regular Meeting & 10/09p. 2City Council Meeting — 2018 11-13 Minutes (2018-11-13)Road and Bridge There was no Road and Bridge Committee Meeting the previous month.

  9. 6Park & Rec Committee

    No committee meeting the previous month.

    • parks_recreation
    No action
    PDFCity Council Meeting — 2018-11-13CC Mtng Agenda and Packet - Reduced (2018-11-13)6. Park & Rec Committeep. 2City Council Meeting — 2018 11-13 Minutes (2018-11-13)Park & Rec Committee There was no Park and Rec Committee Meeting the previous month.

  10. 7aConsent Agenda: Approve minutes (10/09/18 regular and workshop)

    Approved as part of consent motion.

    • minutes_approval
    Consent calendar
    PDFCity Council Meeting — 2018-11-13CC Mtng Agenda and Packet - Reduced (2018-11-13)7. Consent Agenda: a) Approve City Council Minutes of 10/09/18 Regular Meeting & 10/09/18 Work Shopp. 2City Council Meeting — 2018 11-13 Minutes (2018-11-13)Motion by Breyen, second by Rainville, to approve the following Consent items: a) Approve City Council Minutes of 10/09/18 Regular Meeting & 10/09/18 Work Shop

  11. 7bConsent Agenda: Financial report—Treasurer’s report, claims #1033-1098, net distribution reports (Oct 15 & 29, 2018; Nov 8, 2018)

    After moving the financial report out of the consent agenda for discussion, the Council approved the Treasurer’s Report and claims #1033 through #1098, plus net distribution reports dated October 15th and 29th, 2018 and November 8th, 2018. During discussion, Councilor Rainville questioned why payroll distribution reports were not included in the packet, and the Administrator said they would be included next time.

    Moved from consent to discussion; approved by separate motion.

    • claims_and_treasurer_report
    Approved
    p. 1City Council Meeting — 2018-11-13CC Mtng Agenda and Packet - Reduced (2018-11-13)b) Financial Report: Approve Treasurer's Report, and Claims #1033 through #1098, plus Net Distribution reports dated October 15th & 29th, 2018 and November 8th, 2018.p. 1City Council Meeting — 2018 11-13 Minutes (2018-11-13)Move consent items 7.b), 7.d), 7.e), 7.i), 7.b), 7.j) and 7.k) to Council discussion itemsp. 3City Council Meeting — 2018 11-13 Minutes (2018-11-13)Motion by Rainville, second by Pilon, to approve Treasurer's Report, and claims #1033 through #1098, plus net distribution reports dated October 15th & 29th, 2018 and November 8th, 2018. Motion carried unanimously.

  12. 7cConsent Agenda: Resolution 2018-45 (Nowthen Alliance Church field use)

    Approved as part of consent motion.

    • field_use_nowthen_alliance_church
    Consent calendar
    p. 1City Council Meeting — 2018-11-13CC Mtng Agenda and Packet - Reduced (2018-11-13)c) Approve Resolution No. 2018-45 Approving Nowthen Alliance Church use of Softball & Soccer Fields & Add Use of Baseball Field for 14+ Year and Up.PDFCity Council Meeting — 2018 11-13 Minutes (2018-11-13)Motion by Breyen, second by Rainville, to approve the following Consent items: c) Approve Resolution No. 2018-45 Approving Nowthen Alliance Church use of Softball & Soccer Fields & Add Use of Baseball Field for 14+ Year and Up.

  13. 7dConsent Agenda: Resolution 2018-46 (revised volunteer waiver form)

    Moved from consent to discussion; approved by separate motion.

    • volunteer_waiver
    Approved
    p. 1City Council Meeting — 2018-11-13CC Mtng Agenda and Packet - Reduced (2018-11-13)d) Approve Resolution 2018-46 Approving a Revised Volunteer Waiver Formp. 1City Council Meeting — 2018 11-13 Minutes (2018-11-13)Move consent items 7.b), 7.d), 7.e), 7.i), 7.b), 7.j) and 7.k) to Council discussion itemsp. 3City Council Meeting — 2018 11-13 Minutes (2018-11-13)Motion by Rainville, second by Breyen, to approve Resolution 2018-46 approving a revised volunteer waiver form Motion carried unanimously.

  14. 7eConsent Agenda: Resolution 2018-47 (Structural Buildings quote—Fire Hall expansion $99,978)

    The Council discussed Resolution 2018-47 approving a Structural Buildings quote for a 30' x 38' Fire Hall expansion for $99,978. Council members expressed discomfort proceeding without details such as plans and a site plan, and raised whether an architect signature would be required; the Council tabled the item until staff could provide the requested information.

    Moved from consent to discussion; tabled for more detail (plans/site plan/architect signature question).

    • fire_hall_expansion_structural_buildings
    Tabled
    p. 1City Council Meeting — 2018-11-13CC Mtng Agenda and Packet - Reduced (2018-11-13)e) Approve Resolution 2018-47 Approving a Quote from Structural Buildings for 30' x 38' Expansion to the Fire Hall for the Bid Price of $99,978p. 1City Council Meeting — 2018 11-13 Minutes (2018-11-13)Move consent items 7.b), 7.d), 7.e), 7.i), 7.b), 7.j) and 7.k) to Council discussion itemsp. 3City Council Meeting — 2018 11-13 Minutes (2018-11-13)Motion by Breyen, second by Bettinger, to table until staff can provide information Council is looking for. Motion carried unanimously.

  15. 7fConsent Agenda: Resolution 2018-48 (final payment North Valley, Inc. $5,809.10—Pinnaker Estates road improvement)

    Approved as part of consent motion.

    • pinnaker_estates_final_payment
    Consent calendar
    p. 1City Council Meeting — 2018-11-13CC Mtng Agenda and Packet - Reduced (2018-11-13)f) Approve Resolution 2018-48 Approve Final Payment to North Valley, Inc., in the amount of $5,809.10, for the Pinnaker Estates Road Improvement ProjectPDFCity Council Meeting — 2018 11-13 Minutes (2018-11-13)Motion by Breyen, second by Rainville, to approve the following Consent items: e) Approve Resolution 2018-48 Approve Final Payment to North Valley, Inc., in the amount of $5,809.10, for the Pinnaker Estates Road Improvement Project

  16. 7gConsent Agenda: Resolution 2018-49 (2019 tobacco licenses)

    Approved as part of consent motion.

    • tobacco_licenses_2019
    Consent calendar
    p. 1City Council Meeting — 2018-11-13CC Mtng Agenda and Packet - Reduced (2018-11-13)g) Approve Resolution 2018-49 Approval of 2019 Tobacco LicensesPDFCity Council Meeting — 2018 11-13 Minutes (2018-11-13)Motion by Breyen, second by Rainville, to approve the following Consent items: f) Approve Resolution 2018-49 Approval of 2019 Tobacco Licenses

  17. 7hConsent Agenda: Resolution 2018-50 (assessing outstanding fees to certain property owners)

    Approved as part of consent motion.

    • assess_outstanding_fees
    Consent calendar
    PDFCity Council Meeting — 2018-11-13CC Mtng Agenda and Packet - Reduced (2018-11-13)h) Approve Resolution 2018-50 Assessing Outstanding Fees to Certain Property OwnersPDFCity Council Meeting — 2018 11-13 Minutes (2018-11-13)Motion by Breyen, second by Rainville, to approve the following Consent items: g) Approve Resolution 2018-50 Assessing Outstanding Fees to Certain Property Owners

  18. 7iConsent Agenda: Resolution 2018-51 (authorize City Attorney to prepare fire service charges ordinance amendment)

    Moved from consent to discussion; approved with direction to clean up document per council discussion.

    • fire_service_charges_ordinance_amendment
    Approved
    p. 1City Council Meeting — 2018-11-13CC Mtng Agenda and Packet - Reduced (2018-11-13)i) Approve Resolution 2018-51, Authorizing City Attorney to prepare Fire Service Charges Ordinance Amendmentp. 1City Council Meeting — 2018 11-13 Minutes (2018-11-13)Move consent items 7.b), 7.d), 7.e), 7.i), 7.b), 7.j) and 7.k) to Council discussion itemsp. 3City Council Meeting — 2018 11-13 Minutes (2018-11-13)Motion by Pilon, second by Breyen, to approve Resolution 2018-51, authorizing City Attorney to prepare fire service charges ordinance amendment provided the document is cleaned up, per the Council discussion. Motion carried unanimously.

  19. 7jConsent Agenda: Resolution 2018-52 (join Anoka County Economic Development Partnership)

    The Council discussed joining the Anoka County Economic Development Partnership and wanted clarification before joining. The Administrator said he would invite Jaquel Hajder to the next meeting, and the Council tabled the matter until the next meeting.

    Moved from consent to discussion; tabled until next meeting for clarification and invite county specialist.

    • anoka_county_economic_development_partnership
    Tabled
    p. 1City Council Meeting — 2018-11-13CC Mtng Agenda and Packet - Reduced (2018-11-13)j) Approve Resolution 2018-52 Authorizing City to Join the Anoka County Economic Development Partnershipp. 1City Council Meeting — 2018 11-13 Minutes (2018-11-13)Move consent items 7.b), 7.d), 7.e), 7.i), 7.b), 7.j) and 7.k) to Council discussion itemsp. 4City Council Meeting — 2018 11-13 Minutes (2018-11-13)Motion by Rainville, second by Breyen, to table the matter until next meeting. Motion carried unanimously.

  20. 7kConsent Agenda: Resolution 2018-53 (financial procedures and controls policy)

    Moved from consent to discussion; approved by separate motion.

    • financial_controls_policy
    Approved
    PDFCity Council Meeting — 2018-11-13CC Mtng Agenda and Packet - Reduced (2018-11-13)k) Approve Resolution 2018-53, Approving Financial Procedures and Controls Policyp. 1City Council Meeting — 2018 11-13 Minutes (2018-11-13)Move consent items 7.b), 7.d), 7.e), 7.i), 7.b), 7.j) and 7.k) to Council discussion itemsp. 4City Council Meeting — 2018 11-13 Minutes (2018-11-13)Motion by Rainville, second by Breyen, approve Resolution 2018-53, Approving financial procedures and controls policy Motion carried unanimously.

  21. 7lConsent Agenda: Resolution 2018-54 (Ordinance No. 2018-3 amending professional fees and escrows)

    Approved as part of consent motion.

    • ordinance_2018_3_professional_fees_escrows
    Consent calendar
    p. 1City Council Meeting — 2018-11-13CC Mtng Agenda and Packet - Reduced (2018-11-13)I) Approve Resolution 2018-54, Approving Ordinance No. 2018-3 Amending Section 1-2-2D 11, Regarding City Professional Fees and EscrowsPDFCity Council Meeting — 2018 11-13 Minutes (2018-11-13)Motion by Breyen, second by Rainville, to approve the following Consent items: k) Approve Resolution 2018-54, Approving Ordinance No. 2018-3 Amending Section 1-2-2D 11, Regarding City Professional Fees and Escrows

  22. 8aCouncil Items: City Administrator recruiting update / change membership of review committee

    Council rescinded prior motion appointing Mayor Pilon and Paul Reighard to the review committee.

    • city_administrator_recruiting
    Approved
    p. 4City Council Meeting — 2018-11-13CC Mtng Agenda and Packet - Reduced (2018-11-13)8. Council Items: a) City Administrator Recruiting Updatep. 2City Council Meeting — 2018 11-13 Minutes (2018-11-13)Moved by Mayor Pilon and seconded by Breyen to rescind the motion made at the October 09, 2018 meeting to appoint Mayor Pilon and Paul Reighard to the City Administrator review committee. Motion carried unanimously.

  23. 8bCouncil Items: Recycling Center employee follow-up

    Council requested more scheduling information and to meet the individual; discussed winter plowing readiness and staff availability.

    • recycling_center_staffing
    Discussion only
    p. 4City Council Meeting — 2018-11-13CC Mtng Agenda and Packet - Reduced (2018-11-13)Recycling Center Employee Follow-up At the last meeting I reported that we were replacing a position from 2017. I did not have complete information. Joe would like to see someone that could assist at Recycling Center, particularly on Saturdp. 2City Council Meeting — 2018 11-13 Minutes (2018-11-13)The Council briefly discussed the recycling Center part-time employee. They would like a little more information about the specific hours and schedule at the recycling center vs. public works. They would like to meet the individual. They also asked if snowplows are ready to go and if Steve was planning to work this win…

  24. 8cCouncil Items: 2019 Recycling grant application—mattress dumpster and building repairs

    The Council discussed recycling grant-related improvements and a prior quote for modifications to prevent water issues at the recycling building. The Council directed the Administrator to work with staff to seal the building and to contact Structural Buildings about correcting it, authorizing the Administrator to move forward if the quote is less than $7,000.

    Authorized building sealing/repair work if Structural Buildings quote is less than $7,000.

    • recycling_building_repairs
    Approved
    p. 4City Council Meeting — 2018-11-13CC Mtng Agenda and Packet - Reduced (2018-11-13)2019 Recycling Grant Application; Mattress Dumpster and Building Repairs In the 2019 Recycling grant application we included the following improvements to obtain greater grant funding · Purchase a dumpster for mattresses. This is expected tp. 3City Council Meeting — 2018 11-13 Minutes (2018-11-13)Motion by Pilon, second by Breyen, to direct the Administrator to work with staff to seal the recycling building and to contact Structural Buildings if they can still correct the building; if their quote is less than $7,000 Derus is authorized to move forward on the building improvement. Motion carried unanimously.

  25. 8dCouncil Items: Leadership training for newly elected officials

    Council discussed LMC training opportunities with councilmembers-elect.

    • training_lmc
    Discussion only
    p. 4City Council Meeting — 2018-11-13CC Mtng Agenda and Packet - Reduced (2018-11-13)Leadership Training for Newly Elected Officials Enclosed is some information about upcoming training programs from the League of Minnesota Cities. The Newly Elected Officials Training is recommended. ## 9. Introduction of New Items: ## 10.p. 3City Council Meeting — 2018 11-13 Minutes (2018-11-13)The Council briefly spoke about upcoming training opportunities through the League of MN Cities and spoke with Councilmembers-elect Linda Blake and Joel Greenberg about contacting the League of Cities and referring to their web site for resource materials.

  26. 9Introduction of New Items

    Council authorized Councilor Rainville to meet with Administrator to discuss council salaries.

    • council_salaries
    Approved
    p. 4City Council Meeting — 2018-11-13CC Mtng Agenda and Packet - Reduced (2018-11-13)9. Introduction of New Items:p. 4City Council Meeting — 2018 11-13 Minutes (2018-11-13)Motion by Rainville, second by Breyen, to authorize Councilor Rainville to meet with Admin Derus to discuss Council Salaries. Motion carried unanimously.

  27. 10Adjournment

    Adjourned to workshop (minutes state workshop started directly after at 7:15 PM; separate workshop minutes show call to order at 8:16 pm).

    • adjournment
    • workshop
    Approved
    PDFCity Council Meeting — 2018-11-13CC Mtng Agenda and Packet - Reduced (2018-11-13)10. Adjournmentp. 4City Council Meeting — 2018 11-13 Minutes (2018-11-13)Motion by Breyen, second by Rainville, to adjourn the meeting to a Council Work Shop, which started directly after the regular meeting at 7:15 PM. Motion carried unanimously.p. 1City Council Workshop — 2018 11-13 Work Shop Minutes (2018-11-13)Mayor Pilon called the meeting to order at 8:16 pm.

Other topics discussed

Topics that came up without tying to a specific agenda item.

  • 2019 street projects feasibility studies and assessment policy (workshop)

    During the workshop, City Engineer Shane Nelson reviewed proposed 2019 asphalt improvement projects, process/timelines, and assessment policy topics. The Council ordered feasibility studies for a list of streets and later approved a policy of 50% resident and 50% city assessment.

    Motions: WS-2018-11-13-01, WS-2018-11-13-02. Speakers: Nelson, Rainville, Breyen, Bettinger.

  • Comp Plan joint session scheduling (workshop)

    In the workshop, Planner Liz Stockman asked when the Council might want to discuss the Comp Plan, and the discussion included how to treat 2-acre units (zoning district vs. CUP process). The Council indicated a preference for a zoning district and set a special joint session with the Planning Commission for November 27, 2018 at 7:00.

    Motions: WS-2018-11-13-03. Speakers: Stockman, Breyen, Rainville.

Motions and votes

22 motions on the record.

  • M-2018-11-13-01Motion by Rainville, second by Breyen, to adopt Resolution 2018-55 A Resolution Certifying the Results of the 11-06-18 Local Election.

    Exact transcript text

    Motion by Rainville, second by Breyen, to adopt Resolution 2018-55 A Resolution Certifying the Results of the 11-06-18 Local Election.

    moved by Rainville, seconded by Breyen

    Passed

    Motion carried unanimously.

    p. 1City Council Meeting — 2018 11-13 Minutes (2018-11-13)Motion by Rainville, second by Breyen, to adopt Resolution 2018-55 A Resolution Certifying the Results of the 11-06-18 Local Election. Motion carried unanimously.

  • M-2018-11-13-02Motion by Rainville, second by Breyen, to approve the agenda as submitted, with the following changes: · Move consent items 7.b), 7.d), 7.e), 7.i), 7.b), 7.j) and 7.k) to Council discussion items · Add a discussion of Council salary to Council Items.

    Exact transcript text

    Motion by Rainville, second by Breyen, to approve the agenda as submitted, with the following changes: · Move consent items 7.b), 7.d), 7.e), 7.i), 7.b), 7.j) and 7.k) to Council discussion items · Add a discussion of Council salary to Council Items

    moved by Rainville, seconded by Breyen

    Passed

    Motion carried unanimously.

    p. 1City Council Meeting — 2018 11-13 Minutes (2018-11-13)Motion by Rainville, second by Breyen, to approve the agenda as submitted, with the following changes: · Move consent items 7.b), 7.d), 7.e), 7.i), 7.b), 7.j) and 7.k) to Council discussion items · Add a discussion of Council salary to Council Items Motion carried unanimously.

  • M-2018-11-13-03Motion by Bettinger, second by Breyen, to deny Mr. Stewart's request for reimbursement of fees related to processing a CUP application for a second driveway at 19767 Tiger Street NW.

    Exact transcript text

    Motion by Bettinger, second by Breyen, to deny Mr. Stewart's request for reimbursement of fees related to processing a CUP application for a second driveway at 19767 Tiger Street NW.

    moved by Bettinger, seconded by Breyen

    Passed

    Motion carried unanimously

    p. 1City Council Meeting — 2018 11-13 Minutes (2018-11-13)Motion by Bettinger, second by Breyen, to deny Mr. Stewart's request for reimbursement of fees related to processing a CUP application for a second driveway at 19767 Tiger Street NW. Motion carried unanimously

  • M-2018-11-13-04Motion by Breyen, second by Bettinger to approve the lot split and CUP, based on the findings of the Planning and Zoning Commission.

    Exact transcript text

    Motion by Breyen, second by Bettinger to approve the lot split and CUP, based on the findings of the Planning and Zoning Commission.

    moved by Breyen, seconded by Bettinger

    Passed

    Motion carried unanimously.

    PDFCity Council Meeting — 2018 11-13 Minutes (2018-11-13)Motion by Breyen, second by Bettinger to approve the lot split and CUP, based on the findings of the Planning and Zoning Commission. ... Motion carried unanimously.

  • M-2018-11-13-05Motion by Rainville, second by Breyen, to approve the final plat and development agreement, based on the finding by the Planning Commission.

    Exact transcript text

    Motion by Rainville, second by Breyen, to approve the final plat and development agreement, based on the finding by the Planning Commission.

    moved by Rainville, seconded by Breyen

    Passed

    Motion carried unanimously.

    PDFCity Council Meeting — 2018 11-13 Minutes (2018-11-13)Motion by Rainville, second by Breyen, to approve the final plat and development agreement, based on the finding by the Planning Commission. ... Motion carried unanimously.

  • M-2018-11-13-06Motion by Breyen, second by Bettinger, to approve the agreement to pay park and trail fees associated with the plat of Wood Duck Ponds, with the assumption that the fee is $2,500.

    Exact transcript text

    Motion by Breyen, second by Bettinger, to approve the agreement to pay park and trail fees associated with the plat of Wood Duck Ponds, with the assumption that the fee is $2,500.

    moved by Breyen, seconded by Bettinger

    Passed

    Motion carried unanimously.

    p. 2City Council Meeting — 2018 11-13 Minutes (2018-11-13)Motion by Breyen, second by Bettinger, to approve the agreement to pay park and trail fees associated with the plat of Wood Duck Ponds, with the assumption that the fee is $2,500. Motion carried unanimously.

  • M-2018-11-13-07Motion by Breyen, second by Rainville, to approve the following Consent items: a) Approve City Council Minutes of 10/09/18 Regular Meeting & 10/09/18 Work Shop b) Item moved to Council discussion c) Approve Resolution No. 2018-45 Approving Nowthen Alliance Church use of Softball & Soccer Fields & Add Use of Baseball Field for 14+ Year and Up. d) Item moved to Council discussion e) Approve Resolution 2018-48 Approve Final Payment to North Valley, Inc., in the amount of $5,809.10, for the Pinnaker Estates Road Improvement Project f) Approve Resolution 2018-49 Approval of 2019 Tobacco Licenses g) Approve Resolution 2018-50 Assessing Outstanding Fees to Certain Property Owners h) Item moved to Council discussion i) Item moved to Council discussion j) Item moved to Council discussion k) Approve Resolution 2018-54, Approving Ordinance No. 2018-3 Amending Section 1-2-2D 11, Regarding City Professional Fees and Escrows.

    Exact transcript text

    Motion by Breyen, second by Rainville, to approve the following Consent items: a) Approve City Council Minutes of 10/09/18 Regular Meeting & 10/09/18 Work Shop b) Item moved to Council discussion c) Approve Resolution No. 2018-45 Approving Nowthen Alliance Church use of Softball & Soccer Fields & Add Use of Baseball Field for 14+ Year and Up. d) Item moved to Council discussion e) Approve Resolution 2018-48 Approve Final Payment to North Valley, Inc., in the amount of $5,809.10, for the Pinnaker Estates Road Improvement Project f) Approve Resolution 2018-49 Approval of 2019 Tobacco Licenses g) Approve Resolution 2018-50 Assessing Outstanding Fees to Certain Property Owners h) Item moved to Council discussion i) Item moved to Council discussion j) Item moved to Council discussion k) Approve Resolution 2018-54, Approving Ordinance No. 2018-3 Amending Section 1-2-2D 11, Regarding City Professional Fees and Escrows

    moved by Breyen, seconded by Rainville

    Outcome unrecorded
    p. 2City Council Meeting — 2018 11-13 Minutes (2018-11-13)Motion by Breyen, second by Rainville, to approve the following Consent items: a) Approve City Council Minutes of 10/09/18 Regular Meeting & 10/09/18 Work Shop b) Item moved to Council discussion c) Approve Resolution No. 2018-45 Approving Nowthen Alliance Church use of Softball & Soccer Fields & Add Use of Baseball Fi…

  • M-2018-11-13-08Moved by Mayor Pilon and seconded by Breyen to rescind the motion made at the October 09, 2018 meeting to appoint Mayor Pilon and Paul Reighard to the City Administrator review committee.

    Exact transcript text

    Moved by Mayor Pilon and seconded by Breyen to rescind the motion made at the October 09, 2018 meeting to appoint Mayor Pilon and Paul Reighard to the City Administrator review committee.

    moved by Pilon, seconded by Breyen

    Passed

    Motion carried unanimously.

    p. 2City Council Meeting — 2018 11-13 Minutes (2018-11-13)Moved by Mayor Pilon and seconded by Breyen to rescind the motion made at the October 09, 2018 meeting to appoint Mayor Pilon and Paul Reighard to the City Administrator review committee. Motion carried unanimously.

  • M-2018-11-13-09Motion by Pilon, second by Breyen, to direct the Administrator to work with staff to seal the recycling building and to contact Structural Buildings if they can still correct the building; if their quote is less than $7,000 Derus is authorized to move forward on the building improvement.

    Exact transcript text

    Motion by Pilon, second by Breyen, to direct the Administrator to work with staff to seal the recycling building and to contact Structural Buildings if they can still correct the building; if their quote is less than $7,000 Derus is authorized to move forward on the building improvement.

    moved by Pilon, seconded by Breyen

    Passed

    Motion carried unanimously.

    p. 3City Council Meeting — 2018 11-13 Minutes (2018-11-13)Motion by Pilon, second by Breyen, to direct the Administrator to work with staff to seal the recycling building and to contact Structural Buildings if they can still correct the building; if their quote is less than $7,000 Derus is authorized to move forward on the building improvement. Motion carried unanimously.

  • M-2018-11-13-10Motion by Rainville, second by Pilon, to approve Treasurer's Report, and claims #1033 through #1098, plus net distribution reports dated October 15th & 29th, 2018 and November 8th, 2018.

    Exact transcript text

    Motion by Rainville, second by Pilon, to approve Treasurer's Report, and claims #1033 through #1098, plus net distribution reports dated October 15th & 29th, 2018 and November 8th, 2018.

    moved by Rainville, seconded by Pilon

    Passed

    Motion carried unanimously.

    p. 3City Council Meeting — 2018 11-13 Minutes (2018-11-13)Motion by Rainville, second by Pilon, to approve Treasurer's Report, and claims #1033 through #1098, plus net distribution reports dated October 15th & 29th, 2018 and November 8th, 2018. Motion carried unanimously.

  • M-2018-11-13-11Motion by Rainville, second by Breyen, to approve Resolution 2018-46 approving a revised volunteer waiver form.

    Exact transcript text

    Motion by Rainville, second by Breyen, to approve Resolution 2018-46 approving a revised volunteer waiver form

    moved by Rainville, seconded by Breyen

    Passed

    Motion carried unanimously

    p. 3City Council Meeting — 2018 11-13 Minutes (2018-11-13)Motion by Rainville, second by Breyen, to approve Resolution 2018-46 approving a revised volunteer waiver form Motion carried unanimously.

  • M-2018-11-13-12Motion by Breyen, second by Bettinger, to table until staff can provide information Council is looking for.

    moved by Breyen, seconded by Bettinger

    Tabled

    Motion carried unanimously.

    p. 3City Council Meeting — 2018 11-13 Minutes (2018-11-13)Motion by Breyen, second by Bettinger, to table until staff can provide information Council is looking for. Motion carried unanimously.

  • M-2018-11-13-13Motion by Pilon, second by Breyen, to approve Resolution 2018-51, authorizing City Attorney to prepare fire service charges ordinance amendment provided the document is cleaned up, per the Council discussion.

    Exact transcript text

    Motion by Pilon, second by Breyen, to approve Resolution 2018-51, authorizing City Attorney to prepare fire service charges ordinance amendment provided the document is cleaned up, per the Council discussion.

    moved by Pilon, seconded by Breyen

    Passed

    Motion carried unanimously.

    p. 3City Council Meeting — 2018 11-13 Minutes (2018-11-13)Motion by Pilon, second by Breyen, to approve Resolution 2018-51, authorizing City Attorney to prepare fire service charges ordinance amendment provided the document is cleaned up, per the Council discussion. Motion carried unanimously.

  • M-2018-11-13-14Motion by Rainville, second by Breyen, to table the matter until next meeting.

    moved by Rainville, seconded by Breyen

    Tabled

    Motion carried unanimously.

    p. 4City Council Meeting — 2018 11-13 Minutes (2018-11-13)Motion by Rainville, second by Breyen, to table the matter until next meeting. Motion carried unanimously.

  • M-2018-11-13-15Motion by Rainville, second by Breyen, approve Resolution 2018-53, Approving financial procedures and controls policy.

    Exact transcript text

    Motion by Rainville, second by Breyen, approve Resolution 2018-53, Approving financial procedures and controls policy

    moved by Rainville, seconded by Breyen

    Passed

    Motion carried unanimously

    p. 4City Council Meeting — 2018 11-13 Minutes (2018-11-13)Motion by Rainville, second by Breyen, approve Resolution 2018-53, Approving financial procedures and controls policy Motion carried unanimously.

  • M-2018-11-13-16Motion by Rainville, second by Breyen, to authorize Councilor Rainville to meet with Admin Derus to discuss Council Salaries.

    Exact transcript text

    Motion by Rainville, second by Breyen, to authorize Councilor Rainville to meet with Admin Derus to discuss Council Salaries.

    moved by Rainville, seconded by Breyen

    Passed

    Motion carried unanimously.

    p. 4City Council Meeting — 2018 11-13 Minutes (2018-11-13)Motion by Rainville, second by Breyen, to authorize Councilor Rainville to meet with Admin Derus to discuss Council Salaries. Motion carried unanimously.

  • M-2018-11-13-17Motion by Breyen, second by Rainville, to adjourn the meeting to a Council Work Shop, which started directly after the regular meeting at 7:15 PM.

    Exact transcript text

    Motion by Breyen, second by Rainville, to adjourn the meeting to a Council Work Shop, which started directly after the regular meeting at 7:15 PM.

    moved by Breyen, seconded by Rainville

    Passed

    Motion carried unanimously.

    p. 4City Council Meeting — 2018 11-13 Minutes (2018-11-13)Motion by Breyen, second by Rainville, to adjourn the meeting to a Council Work Shop, which started directly after the regular meeting at 7:15 PM. Motion carried unanimously.

  • WS-2018-11-13-01Motion by Rainville, second by Breyen to order the Feasibility Studies for the projects proposed by Nelson, which included the following projects; OLD VIKING BOULEVARD, CSAH 5 TO TH 47; GARNET STREET (MILLER LAKE ESTATES); 210TH LANE, 210TH AVENUE, COBALT STREET (MEADOWS OF VERDE VALLEY); 194TH LANE / EASTON STREET / 195TH AVENUE AND DRISCOLL STREET (ROLLING HILLS): EBONY AND GARNET STREET; KRYPTON STREET; WATERCREST BLVD; HALAS STREET and JASPAR STREET.

    Exact transcript text

    Motion by Rainville, second by Breyen to order the Feasibility Studies for the projects proposed by Nelson, which included the following projects; OLD VIKING BOULEVARD, CSAH 5 TO TH 47; GARNET STREET (MILLER LAKE ESTATES); 210TH LANE, 210TH AVENUE, COBALT STREET (MEADOWS OF VERDE VALLEY); 194TH LANE / EASTON STREET / 195TH AVENUE AND DRISCOLL STREET (ROLLING HILLS): EBONY AND GARNET STREET; KRYPTON STREET; WATERCREST BLVD; HALAS STREET and JASPAR STREET

    moved by Rainville, seconded by Breyen

    Passed

    Motion carried unanimously.

    p. 1City Council Workshop — 2018 11-13 Work Shop Minutes (2018-11-13)Motion by Rainville, second by Breyen to order the Feasibility Studies for the projects proposed by Nelson, which included the following projects; OLD VIKING BOULEVARD, CSAH 5 TO TH 47; GARNET STREET (MILLER LAKE ESTATES); 210TH LANE, 210TH AVENUE, COBALT STREET (MEADOWS OF VERDE VALLEY); 194TH LANE / EASTON STREET / 1…

  • WS-2018-11-13-02Breyen made a motion and Bettinger seconded to have a policy of a 50% resident and 50% city assessment policy.

    Exact transcript text

    Breyen made a motion and Bettinger seconded to have a policy of a 50% resident and 50% city assessment policy.

    moved by Breyen, seconded by Bettinger

    Passed

    Motion carried unanimously,

    p. 1City Council Workshop — 2018 11-13 Work Shop Minutes (2018-11-13)Breyen made a motion and Bettinger seconded to have a policy of a 50% resident and 50% city assessment policy. Motion carried unanimously,

  • WS-2018-11-13-03Motion by Breyen, second by Rainville, set a special joint session with the Planning Commission for Tuesday November 27, 2018 at 7:00.

    Exact transcript text

    Motion by Breyen, second by Rainville, set a special joint session with the Planning Commission for Tuesday November 27, 2018 at 7:00.

    moved by Breyen, seconded by Rainville

    Passed

    Motion carried unanimously.

    p. 2City Council Workshop — 2018 11-13 Work Shop Minutes (2018-11-13)Motion by Breyen, second by Rainville, set a special joint session with the Planning Commission for Tuesday November 27, 2018 at 7:00. Motion carried unanimously.

  • WS-2018-11-13-04Motion by Rainville, second by, Pilon to combine the work session and regular meeting for December 11, 2018 and to cancel the work session on December 6, 2018.

    Exact transcript text

    Motion by Rainville, second by, Pilon to combine the work session and regular meeting for December 11, 2018 and to cancel the work session on December 6, 2018.

    moved by Rainville, seconded by Pilon

    Passed

    Motion carried unanimously.

    p. 2City Council Workshop — 2018 11-13 Work Shop Minutes (2018-11-13)Motion by Rainville, second by, Pilon to combine the work session and regular meeting for December 11, 2018 and to cancel the work session on December 6, 2018. Motion carried unanimously.

  • WS-2018-11-13-05Motion by Rainville, second by, Pilon, to adjourn the Work Shop, at 10:03 PM.

    moved by Rainville, seconded by Pilon

    Passed

    Motion carried unanimously.

    p. 2City Council Workshop — 2018 11-13 Work Shop Minutes (2018-11-13)Motion by Rainville, second by, Pilon, to adjourn the Work Shop, at 10:03 PM. Motion carried unanimously.

Dollar amounts in motions

Amounts named in or tied to a motion that passed, each shown with the motion. A motion can approve an amount, cap it, or remove it from a list, so read the motion text. These links are AI-extracted, and the minutes control.

  • Total for selected claims #1033 through #1098 presented for approval with Treasurer’s Report.

    $118,428

    Motion Motion by Rainville, second by Pilon, to approve Treasurer's Report, and claims #1033 through #1098, plus net distribution reports dated October 15th & 29th, 2018 and November 8th, 2018. Passed(Motion carried unanimously.)
    PDFCity Council Meeting — 2018-11-13CC Mtng Agenda and Packet - Reduced (2018-11-13)Claims History ... Total For Selected Claims ... $118,427.97p. 3City Council Meeting — 2018 11-13 Minutes (2018-11-13)Motion by Rainville, second by Pilon, to approve Treasurer's Report, and claims #1033 through #1098, plus net distribution reports dated October 15th & 29th, 2018 and November 8th, 2018.

  • Authorization threshold for recycling building improvement quote; if Structural Buildings quote is less than $7,000, Administrator author…

    $7,000

    Motion Motion by Pilon, second by Breyen, to direct the Administrator to work with staff to seal the recycling building and to contact Structural Buildings if they can still correct the building; if their quote is less than $7,000 Derus is authorized to move forward on the building improvement. Passed(Motion carried unanimously.)
    p. 3City Council Meeting — 2018 11-13 Minutes (2018-11-13)if their quote is less than $7,000 Derus is authorized to move forward on the building improvement.

Sources

Documents and recordings archived for this meeting, when available.

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