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Nowthen City Council Workshop meeting, July 5, 2018

City Council

Thursday, July 5, 2018

This meeting on the city's website ↗

Agenda

Not on file

What was on the agenda.

Packet

Open PDF ↗

The supporting materials the board reviewed.

Minutes

Open PDF ↗

The official record of what happened.

One-line summary

The workshop focused on pending land-access and variance issues, code enforcement, tree escrow concerns, staff authority to gather road quotes, training, claims and debt questions, election judges, donations, road closure details, and internal policy items.

What was on the agenda

15 items as recorded in the packet and minutes, each with a short summary of what was at issue.

  1. AI-01Amendments to the agenda

    The workshop opened with proposed agenda amendments to move two applicants up because they were present.

    minutes not available in this bundle

    • agenda order
    Outcome unrecorded
    0:45I would proposes that we take the two applicants since they're here they got put on the end of the agenda just because there was an internal mix-up in

  2. AI-02Utes and Mergestores land, driveway, and wetland mitigation discussion

    Discussion continued on land, driveway access, right-of-way, wetland mitigation, culverts, and timing for the Utes and Mergestores.

    The workshop reviewed ongoing efforts to settle land, price-per-square-foot, right-of-way transfer, shared driveway, wetland mitigation, and culvert questions so the matter could be ready for a later council meeting.

    minutes not available in this bundle

    • Utes and Mergestores land access
    Outcome unrecorded
    1:21they've been having discussions trying to work out a proper solution it's satisfactory to the ut's2:13we need to get together and talk about how that land transfers do they transfer it to the city so that we have the right-of-way2:54basically just the proper permitting to go through the the wetland mitigation process

  3. AI-03Clymer accessory building setback and variance discussion

    Mr. Clymer discussed his request to reduce an accessory building to 40 by 40 feet and possibly keep part of the work already started despite setback concerns.

    Mr. Clymer explained how his accessory building ended up in the wrong location and asked the council to consider a 40-by-40-foot compromise that might preserve part of the construction already started; council members discussed setbacks, tree removal, neighbor impacts, and precedent.

    minutes not available in this bundle

    • Clymer accessory building variance
    Outcome unrecorded
    5:47mr. plumber is just looking for economize you wanting to reduce the size of the building in hopes6:31if we made it a 40 by 40 structure we would have an overall setback from the18:45the council has already decided that the full building would not be possible so we'll let you know the members that are here to talk about an option of the 40 by 40

  4. AI-04Code enforcement updates

    Staff reviewed several code enforcement updates, including properties on Jasper, 199th, Cleary Road, 189th Lane, 225th, and other cleanup or occupancy complaints.

    Staff gave informal updates on multiple open code enforcement matters, including cleanup progress, citations, building permits, tenants leaving a problem property, a wetland access delay, parking complaints, and a reported pole-shed living space.

    minutes not available in this bundle

    • code enforcement
    Outcome unrecorded
    25:57all right let's go to the code enforcement27:05Dan Larson on Jasper he did come in and pay the citation that was issued previously but he's made no progress in the last month29:40so westrom applied for the building permit he did finally do that so it's just for the lean-to and the35:35mr. Landrieu didn't Paul he admitted he's residing in the pole shed and he needs to be there and

  5. AI-05Tree removal refund and replacement tree escrow

    The council discussed a requested tree removal escrow refund, tree survival, watering bags, warranties, guide wires, and city maintenance responsibilities.

    Council members debated whether to release the tree escrow when only some replacement trees had been installed, one tree was missing, watering and staking were still concerns, and the city’s own maintenance responsibilities for new trees and public grounds were unclear.

    minutes not available in this bundle

    • Rademacher tree escrow
    Outcome unrecorded
    38:19let's see the tree removal can we jump in that right away so this is here tree removal refund41:01mr. Rademacher would would like the refund of his escrow there's still obviously missing one tree47:43my concern is we give all this money back and then these strays are dead before the years out56:18I believe the guy wires need to be in the stuff again I don't like to see them

  6. AI-06Planning and zoning training request

    A council training request was reviewed for Planning and Zoning members, council members, and appropriate staff, including League course fees and possible budget sources.

    The council reviewed a training proposal for Planning and Zoning members, council members, and appropriate staff, including course fees, a proposed September Planning and Zoning meeting connection, and uncertainty about which budget line should pay for attorney and planner participation.

    minutes not available in this bundle

    • planning and zoning training
    Outcome unrecorded
    1:03:08I wanted to clarify that there's a $30 per League member course fee with1:03:54council strongly encourages council members and appropriate internal staff to complete1:08:52I will contact Cory in regards to budgeting and just where we're at with the expenditures to date and where this money might come from

  7. AI-07Road and Bridge RCA on gathering quotes and cost information

    Council discussed whether staff may gather cost information and quotes for Road and Bridge Committee work without a separate council motion, while distinguishing that from authority to spend funds.

    Council members discussed confusion over whether staff needed advance council approval to request quotes or cost estimates for road projects, and the apparent consensus was that gathering information is staff work while actual spending still needs council authorization.

    minutes not available in this bundle

    • road and bridge quotes
    • staff authority
    Outcome unrecorded
    1:09:32let's go back up to Rhoda bridge RCA1:11:25there are seven projects right now that we're trying to get some pricing information on so we can use that in nation to prioritize some Road repair1:14:58your question is to can staff go out and and gather information to provide working details so that1:20:02it's a clicking information is staffs responsibility spending money they get authorization

  8. AI-08Consent agenda, bills and claims, and treasurer’s report

    The workshop reviewed consent agenda items, including workshop council meeting minutes, comprehensive plan meeting minutes, bills and claims, and treasurer’s report questions.

    During review of the consent materials, council members asked staff to clarify grater debt-service balances and payments, remaining balances on the fire engine, grater, and maintenance building, and how vandalism insurance reimbursements would be tracked back after city payment.

    minutes not available in this bundle

    • consent agenda
    • bills and claims
    • treasurer report
    Outcome unrecorded
    1:21:17those are the consent agenda that workshop council meeting minutes1:21:47and comp plan meeting minutes I have a question one out of the bills and claims1:24:28what is the 3400 on this treasurer's report my understanding is this is for the greater bond

  9. AI-09Burn item and business screening discussion

    Council discussed a burn-related item and screening for a property tied to a prior concrete business approval.

    minutes not available in this bundle

    • business screening
    • property conditions
    Outcome unrecorded
    1:29:58anybody else got any questions on the burn spell Center you guys can see that we close the net property there's construction going on you're working with a neighbor1:30:36well I looked back in that the approval for the concrete business and it was just requiring it across the

  10. AI-10Election judges

    Council discussed the election judge list, including a request to remove Daniel Williams from consideration and questions about head judges and precinct staffing.

    Council reviewed the election judge list, including a request to remove Daniel Williams based on prior meeting behavior, questions about head judges, precinct coverage, and how early voting and poll pads affected staffing needs.

    minutes not available in this bundle

    • election judges
    Outcome unrecorded
    1:32:08election judges mr. mayor tells my radio let it be the second 1.3 and looking at these names I would like1:33:08the name of Dan William Daniel Williams I just baked based on mr. Williams previous behaviour1:38:15as far as the number of judges that the early voting helps the number keep keeps it makes for a lesser number of voters on that day

  11. AI-11Resolution accepting Ramsey Lions Club donation

    Council discussed a resolution accepting a Ramsey Lions Club donation and possible use of the funds for City Hall repairs or improvements.

    Council discussed accepting a Ramsey Lions Club donation and directing it toward City Hall improvements, noted additional Lions-held snowmobile ride funds, mentioned a $5,000 fire equipment item, and reviewed a road-closure request that needed clarification about business access and golf-cart routes.

    minutes not available in this bundle

    • Ramsey Lions donation
    • City Hall improvements
    Outcome unrecorded
    1:39:181.4 resolution accepting a $10,000 donation from the Ramsey Lions Clubs1:40:49I would like to ask councils consideration to use that money for repairs improvements to City Hall1:41:46what you're saying is you would like that putting to the building capital improvement accounts

  12. AI-12Fire equipment amount and road closure RCA

    Council discussed another donation or allocation for fire equipment and a road closure RCA connected to a community event and golf cart transportation.

    Council discussed accepting a Ramsey Lions Club donation and directing it toward City Hall improvements, noted additional Lions-held snowmobile ride funds, mentioned a $5,000 fire equipment item, and reviewed a road-closure request that needed clarification about business access and golf-cart routes.

    minutes not available in this bundle

    • fire equipment
    • road closure
    • Heritage Festival
    Outcome unrecorded
    1:41:54and in 1.5 $5,000 to the fire equipment and we have an RCA for closing1:43:16no road closures 199th to the canta to end of iguana going north1:44:14do we have access to the buildings the garage and other buildings on that road1:43:48what other businesses are they running into golf carts back and forth from says the use of golf carts to help

  13. AI-13Budget meeting dates

    Council discussed waiting to schedule budget meetings until absent council members could participate.

    Council deferred budget meeting scheduling until absent members could participate, discussed answering staff questions on the personnel policy, and reviewed next steps for council input on a staff training plan and updated job descriptions.

    minutes not available in this bundle

    • budget meetings
    Outcome unrecorded
    1:46:09all right budget meetings Council item see anybody that's member raynbow1:46:15I would suggest we wait until that accounts never record and Bettinger are here because it I don't see any benefit

  14. AI-14Employment and personnel policy comments

    Council discussed employee and personnel policy comments and whether staff questions could be answered at the next regular council meeting.

    Council deferred budget meeting scheduling until absent members could participate, discussed answering staff questions on the personnel policy, and reviewed next steps for council input on a staff training plan and updated job descriptions.

    minutes not available in this bundle

    • personnel policy
    Outcome unrecorded
    1:46:30which ones are ca for employment and personnel policy comments Reina to staff1:47:20I would suggest that we go through this tomorrow all right on Tuesday we can answer the questions1:48:17if we've not received anything that tells me different members spare seems fair ask for feedback lack of feedback and feedback it's it's assumed approval

  15. AI-15Training plan and job descriptions

    Council discussed training plans and job descriptions, including a prior request that staff provide an updated training plan and job descriptions for council review.

    Council deferred budget meeting scheduling until absent members could participate, discussed answering staff questions on the personnel policy, and reviewed next steps for council input on a staff training plan and updated job descriptions.

    minutes not available in this bundle

    • staff training plan
    • job descriptions
    Outcome unrecorded
    1:49:14training plan and job descriptions packet say at this point you're expecting1:49:56during the meeting then it was determined that we would have court even provides a training plan and updated job descriptions the council's review

Sources

Documents and recordings archived for this meeting, when available.

Show a sample of the transcript (686 segments, 1:50:32 total)
  • 0:34 we have amendments to the agenda tonight matter stop
  • 0:45 I would proposes that we take the two applicants since they're here they got put on the end of the agenda just because there was an internal mix-up in
  • 0:54 the order and Cory had already know we have to stay here they have to stay here
  • 1:02 oh wait we can do that move them up anything else on the agenda no dress
  • 1:16 okay well let's start with the UT's
  • 1:21 first on the last we hear as the council knows and the other party's invested in
  • 1:31 this know they've been having discussions trying to work out a proper solution it's satisfactory to the ut's
  • 1:39 to the merge torques into the city and so we're still working on the final details we're looking at how much land where we're talking about
  • 1:48 I talked to beauties tonight here and what would like to do is is I've been in touch I got an email from the merge starts this morning out of town until
  • 1:57 Monday they would like to meet Monday evening and what we're really looking for is determining how much land we're talking about coming up with a suitable
  • 2:06 price per square foot which will set the they read upon a Mollet that has to
  • 2:13 transfer and then Liz we need to get together and talk about how that land transfers do they transfer it to the city so that we have the right-of-way
  • Showing first 12 segments. Open the YouTube video for the full transcript.

The summary on this page is AI-extracted and may need correction. The PDFs and the meeting recording are the official record. What do the trust labels mean?