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Nowthen Special City Council meeting, May 24, 2018

Special City Council

Thursday, May 24, 2018

This meeting on the city's website ↗

Agenda

Not on file

What was on the agenda.

Packet

Not on file

The supporting materials the board reviewed.

Minutes

Open PDF ↗

The official record of what happened.

One-line summary

The council carried a motion to hire Ellen Lent as deputy clerk at $19 per hour and to set training, conduct, and office-duty expectations for the role.

What was on the agenda

1 item as recorded in the minutes, each with a short summary of what was at issue.

  1. A-1Deputy clerk position

    Discussion and action on the deputy clerk position, including hiring Ellen Lent and related expectations for training, minutes, office duties, and possible transfers of clerical and budget work.

    The council carried a motion to hire Ellen Lent as deputy clerk at $19 per hour. The motion also set expectations for timely and accurate minutes, respectful staff conduct, a training plan for council review by the June 7 workshop, shifting city budgetary and clerical duties from maintenance to the clerk-treasurer and assigned staff, and draft updated job descriptions by June 15 with a final draft at the July workshop.

    Council discussion focused on whether broader changes to job descriptions and maintenance-department clerical duties belonged in the special meeting on the deputy clerk position. Several speakers discussed moving budget preparation and paperwork through the clerk-treasurer’s office so maintenance staff could focus on roads and equipment, while also noting that the full council still needed to discuss the office structure and expectations at a future meeting.

    The transcript records that the motion carried; no written minutes were included in this bundle.

    • deputy clerk hiring
    • office staffing
    • maintenance clerical duties
    Approved
    0:58I move that we hire Ellen Lent as a deputy clerk at $19 per hour to fill currently designated deputy clerk responsibilities and any additional responsibilities as identified by the clerk treasurer and the City Council0:13the job description for the deputy clerk we as a council discussed that and approved it and posted it and decided that that's what we needed that's the position that was needed that's a position that was posted that's what we were hiring for and that's what we should we had and that's what this meeting was posted for t…0:27any other discussion seeing and hearing that all those in favor the motion I opposed motion carries

Motions and votes

1 motion on the record.

  • M-1I move that we hire Ellen Lent as a deputy clerk at $19 per hour to fill currently designated deputy clerk responsibilities and any additional responsibilities as identified by the clerk treasurer and the City Council as part of my motion I include the following provisions it's understood one of the deputy clerks roles is to record transcribed and published accurate meeting minutes in the timely fashion and I have this all for you according scribe and publish accurate meeting minutes in a timely fashion interpretation criticism or judgmental statements are not acceptable in the meeting minutes or in discussions amongst staff regarding decisions made by the mayor and city council regarding city business I bring this up because it did come up during the interview process every successful organization requires respect in words and deeds for those in positions of authority when it comes to city staff in the general city business the City Council is that authority it's part of this motion I formalized a formalized training plan shall be documented by the clerk treasurer and presented to the mayor and city council for their approval by the June 7th City Council workshop this training plan shall include specific measurable achievable relevant and time-bound objectives as well as a timeline for successful achievement of this plan on completion of the training a deputy clerk shall demonstrate competence to perform required clerk treasurer duties and the clerk treasurer's absence among the measures that must be included in the performance evaluation for this position are the clear evidence of cultivating a professional respectful office environment that values residents involvement appreciation of our many volunteers excellent customer service as well as demonstration of the commitment to individual initiative and continuous improvement in their job responsibilities and has been discussed at various times over the past year I'm including in this motion transferring all city related budgetary and clerical duties from the maintenance department to be the responsibility of the clerk treasurer and their assigned staff in addition those duties would also include identifying incorporating appropriate tasks and responsibilities currently being performed by contracted staff that could be brought in house but these changes updated job descriptions will be necessary and moving that the clerk treasurer provide drafts of these updated job descriptions to the mayor and city council by June 15th for their review and comments let's final draft be presented at the July workshop City Council meeting.

    Exact transcript text

    I move that we hire Ellen Lent as a deputy clerk at $19 per hour to fill currently designated deputy clerk responsibilities and any additional responsibilities as identified by the clerk treasurer and the City Council as part of my motion I include the following provisions it's understood one of the deputy clerks roles is to record transcribed and published accurate meeting minutes in the timely fashion and I have this all for you according scribe and publish accurate meeting minutes in a timely fashion interpretation criticism or judgmental statements are not acceptable in the meeting minutes or in discussions amongst staff regarding decisions made by the mayor and city council regarding city business I bring this up because it did come up during the interview process every successful organization requires respect respect in words and deeds for those in positions of authority when it comes to city staff in the general city business the City Council is that authority it's part of this motion I formalized a formalized training plan shall be documented by the clerk treasurer and presented to the mayor and city council for their approval by the June 7th City Council workshop this training plan shall include specific measurable achievable relevant and time-bound objectives as well as a timeline for successful achievement of this plan on completion of the training a deputy clerk shall demonstrate competence to perform required required clerk treasurer duties and the clerk treasurer's absence among the measures that must be included in the performance evaluation for this position are the clear evidence of cultivating a professional respectful office environment that values residents involvement appreciation of our many volunteers excellent customer service as well as demonstration of the commitment to individual initiative and continuous improvement in their job responsibilities and has been discussed at various times over the past year I'm including in this motion transferring all city related budgetary and clerical duties from the maintenance department to be the responsibility of the clerk treasurer and their assigned staff in addition those duties would also include identifying incorporating appropriate tasks and responsibilities currently being performed by contracted staff that could be brought in house but these changes updated job descriptions will be necessary and moving that the clerk treasurer provide drafts of these updated job descriptions to the mayor and city council by June 15th for their review and comments let's final draft be presented at the July workshop City Council meeting

    Passed

    all those in favor the motion I opposed motion carries

    0:58I move that we hire Ellen Lent as a deputy clerk at $19 per hour to fill currently designated deputy clerk responsibilities and any additional responsibilities as identified by the clerk treasurer and the City Council as part of my motion I include the following provisions it's understood one of the deputy clerks roles…0:02it's part of this motion I formalized a formalized training plan shall be documented by the clerk treasurer and presented to the mayor and city council for their approval by the June 7th City Council workshop this training plan shall include specific measurable achievable relevant and time-bound objectives as well as a…0:02I'm including in this motion transferring all city related budgetary and clerical duties from the maintenance department to be the responsibility of the clerk treasurer and their assigned staff in addition those duties would also include identifying incorporating appropriate tasks and responsibilities currently being p…0:03let's final draft be presented at the July workshop City Council meeting a rather long but tried to be complete motion all second up for discussion here we have motion in the second discussion0:27any other discussion seeing and hearing that all those in favor the motion I opposed motion carries

Dollar amounts in motions

Amounts named in or tied to a motion that passed, each shown with the motion. A motion can approve an amount, cap it, or remove it from a list, so read the motion text. These links are AI-extracted, and the minutes control.

  • Hourly pay for Ellen Lent as deputy clerk.

    $19

    Motion I move that we hire Ellen Lent as a deputy clerk at $19 per hour to fill currently designated deputy clerk responsibilities and any additional responsibilities as identified by the clerk treasurer and the City Council as part of my motion I include the following provisions it's understood one of the deputy clerks roles is to record transcribed and published accurate meeting minutes in the timely fashion and I have this all for you according scribe and publish accurate meeting minutes in a timely fashion interpretation criticism or judgmental statements are not acceptable in the meeting minutes or in discussions amongst staff regarding decisions made by the mayor and city council regarding city business I bring this up because it did come up during the interview process every successful organization requires respect respect in words and deeds for those in positions of authority when it comes to city staff in the general city business the City Council is that authority it's part of this motion I formalized a formalized training plan shall be documented by the clerk treasurer and presented to the mayor and city council for their approval by the June 7th City Council workshop this training plan shall include specific measurable achievable relevant and time-bound objectives as well as a timeline for successful achievement of this plan on completion of the training a deputy clerk shall demonstrate competence to perform required required clerk treasurer duties and the clerk treasurer's absence among the measures that must be included in the performance evaluation for this position are the clear evidence of cultivating a professional respectful office environment that values residents involvement appreciation of our many volunteers excellent customer service as well as demonstration of the commitment to individual initiative and continuous improvement in their job responsibilities and has been discussed at various times over the past year I'm including in this motion transferring all city related budgetary and clerical duties from the maintenance department to be the responsibility of the clerk treasurer and their assigned staff in addition those duties would also include identifying incorporating appropriate tasks and responsibilities currently being performed by contracted staff that could be brought in house but these changes updated job descriptions will be necessary and moving that the clerk treasurer provide drafts of these updated job descriptions to the mayor and city council by June 15th for their review and comments let's final draft be presented at the July workshop City Council meeting Passed(all those in favor the motion I opposed motion carries)
    0:58I move that we hire Ellen Lent as a deputy clerk at $19 per hour to fill currently designated deputy clerk responsibilities and any additional responsibilities as identified by the clerk treasurer and the City Council

Sources

Documents and recordings archived for this meeting, when available.

Show a sample of the transcript (198 segments, 28:07 total)
  • 0:00 meaning to address the position of the
  • 0:02 deputy clerk and so I will I'm gonna
  • 0:10 start with a motion and we can have a discussion and go from there
  • 0:16 brief background there was a instruction to deal with the League of Minnesota
  • 0:24 cities and basically start the process over I decided to defer to previous
  • 0:32 discussions and rather than start over move forward with the candidate that was supported by two of the three members on
  • 0:41 the interview community so my motion it's important that we move forward with focusing on the important work of the
  • 0:50 city we spend enough time discussing this with the understanding of the
  • 0:58 variety of clerical and financial responsibilities that have been discussed for the deputy clerk position and recognizing fallen quarries enthusiastic recommendation I move that
  • 1:06 we hire Ellen Lent as a deputy clerk at $19 per hour to fill currently designated deputy clerk responsibilities and any additional responsibilities as
  • 1:15 identified by the clerk treasurer and the City Council as part of my motion I include the following provisions it's understood one of the deputy clerks roles is to record transcribed and
  • 1:25 published accurate meeting minutes in the timely fashion and I have this all for you according scribe and publish accurate meeting minutes in a timely
  • Showing first 12 segments. Open the YouTube video for the full transcript.

The summary on this page is AI-extracted and may need correction. The PDFs and the meeting recording are the official record. What do the trust labels mean?