Nowthen City Council Budget meeting, September 18, 2017
City CouncilMonday, September 18, 2017
Agenda
Not on file
What was on the agenda.
Packet
Not on file
The supporting materials the board reviewed.
One-line summary
Council held a 2018 budget workshop, discussed setting aside funds for building inventory needs and document retention, reviewed road/bridge and park budgets, and reached consensus to raise the Road Improvement Fund to $200,000 per year with an 8.224% levy increase (from $1,361,332.00 to $1,473,296.00), with a budget approval meeting set for September 25, 2017.
What was on the agenda
8 items as recorded in the minutes, each with a short summary of what was at issue.
- Discussion only
1Call to order / meeting convened
City Council Budget Meeting at 5:30 PM at Nowthen City Hall.
- 2018 Proposed Budget
p. 1City Council Budget Meeting — 2017-09-18 Budget Minutes (2017-09-18)The Nowthen City Council met for the City Council Budget Meeting on Monday, September 18, 2017 at 5:30 PM, at the Nowthen City Hall, 19800 Nowthen Blvd NW, Nowthen, MN. - Discussion only
2Discuss 2018 Proposed Budget (Public Building Inventory; future repairs/replacements)
Building Official presented Public Building Inventory and discussed setting aside funds for repairs and replacements.
The building official presented a Public Building Inventory listing city-owned buildings and structures and told council it was essential to set aside money for future repairs and replacement costs, with some low-cost items like pavilion painting possibly addressed sooner. He estimated about $20,000 per year, with other items potentially deferred and prioritized.
- Public Building Inventory
- 2018 Proposed Budget
p. 1City Council Budget Meeting — 2017-09-18 Budget Minutes (2017-09-18)Schreder presented the City Council with the Public Building Inventory. This report provides a list of the buildings and structures that the City owns. He indicated that it is essential that the City set some money aside for future repairs and replacement costs for these buildings and structures.p. 1City Council Budget Meeting — 2017-09-18 Budget Minutes (2017-09-18)He came up with about $20,000 per year, but some items can be addressed at a later date. - Discussion only
3Discuss document retention / archiving old files
Discussion about archiving, reducing physical file space, and setting aside money for document retention work.
Council discussed document retention and the need to archive older files to reduce physical storage needs. Staff described the importance of starting the process, suggested setting money aside for it, and noted that internal staff might be able to do some of the work during down times or potentially hire lower-cost help during the summer.
- Document retention
- 2018 Proposed Budget
p. 1City Council Budget Meeting — 2017-09-18 Budget Minutes (2017-09-18)Schreder also brought up document retention. It takes up less physical space. He is looking what it would take to go back and archive the old files. The important thing is to start. He said that we should be putting some money aside for this as well.p. 1City Council Budget Meeting — 2017-09-18 Budget Minutes (2017-09-18)It was also mentioned that internal staff could do it during down times. - Discussion only
4Review Road & Bridge and Park Department budgets; equipment needs
Reviewed budgets and day-to-day needs; mower repair discussed; suggestion to create a park equipment Capital Improvement Plan.
Council reviewed the Road and Bridge and Park Department budgets and discussed operational needs, including that one mower might require extensive repair and possibly an engine rebuild over the winter. Council discussed developing a capital improvement plan for park equipment and including it in the budget, and one member suggested using unspent year-end funds to help fund some items.
- Road & Bridge budget
- Park Department budget
- Capital Improvement Plan
p. 1City Council Budget Meeting — 2017-09-18 Budget Minutes (2017-09-18)The City Council reviewed the Road and Bridge and Park Department budgets and the needs for the day to day operations. Glaze indicated that one of the mowers will need some extensive repair.p. 1City Council Budget Meeting — 2017-09-18 Budget Minutes (2017-09-18)It was suggested to put together a Capital Improvement Plan for the park equipment as well and include it in the budget. - Discussion only
5Road Improvement Fund discussion (engineer guidance; suggested increase)
Discussed increasing Road Improvement Fund; engineer previously stated minimal $250,000/year; suggested $200,000/year and associated levy increase.
Council held a 2018 proposed budget workshop, including discussion of road funding needs. Members noted the city engineer had previously said road improvements would need a minimum of $250,000 per year, and after discussing line items it was suggested to increase the Road Improvement Fund to $200,000 per year, which was described as creating an 8.224% levy increase (from $1,361,332.00 to $1,473,296.00). Council set a follow-up budget approval meeting for September 25, 2017, and noted the budget and levy were preliminary and could be reduced before the December 12, 2017 Truth in Taxation hearing when the final 2018 budget would be approved.
Described as a suggestion/consensus in the minutes; no recorded motion or vote.
- Road Improvement Fund
- 2018 Proposed Budget
- Levy
p. 2City Council Budget Meeting — 2017-09-18 Budget Minutes (2017-09-18)Bettinger and Reighard are of the opinion that the City needs to increase the Road Improvement Fund. The City Engineer previously told the City Council that they would need a minimal of $250,000 per year for road improvements.p. 2City Council Budget Meeting — 2017-09-18 Budget Minutes (2017-09-18)After further discussion of the budget line items it was suggested to increase the Road Improvement Fund to $200,000.00 per year. That would create a levy increase of 8.224% ($1,361,332.00 to $1,473,296.00). - Approved
6Schedule Budget Approval Meeting (September 25, 2017 at 7:00 PM)
Council consensus to hold a budget approval meeting and continue review until then.
Council held a 2018 proposed budget workshop, including discussion of road funding needs. Members noted the city engineer had previously said road improvements would need a minimum of $250,000 per year, and after discussing line items it was suggested to increase the Road Improvement Fund to $200,000 per year, which was described as creating an 8.224% levy increase (from $1,361,332.00 to $1,473,296.00). Council set a follow-up budget approval meeting for September 25, 2017, and noted the budget and levy were preliminary and could be reduced before the December 12, 2017 Truth in Taxation hearing when the final 2018 budget would be approved.
Minutes describe consensus; no recorded motion or vote.
- 2018 Proposed Budget
- Meeting schedule
p. 2City Council Budget Meeting — 2017-09-18 Budget Minutes (2017-09-18)The Consensus of the City Council is to have a Budget Approval Meeting on Monday, September 25, 2017 at 7:00 PM. - Discussion only
7Truth in Taxation Hearing noted (December 12, 2017 at 7:00 PM) and preliminary levy/budget discussion
Noted budget and levy are preliminary and can be reduced prior to Truth in Taxation Hearing; final 2018 budget to be approved at that hearing.
Council held a 2018 proposed budget workshop, including discussion of road funding needs. Members noted the city engineer had previously said road improvements would need a minimum of $250,000 per year, and after discussing line items it was suggested to increase the Road Improvement Fund to $200,000 per year, which was described as creating an 8.224% levy increase (from $1,361,332.00 to $1,473,296.00). Council set a follow-up budget approval meeting for September 25, 2017, and noted the budget and levy were preliminary and could be reduced before the December 12, 2017 Truth in Taxation hearing when the final 2018 budget would be approved.
- Truth in Taxation
- 2018 Proposed Budget
- Levy
p. 2City Council Budget Meeting — 2017-09-18 Budget Minutes (2017-09-18)It was also noted that this is a preliminary budget and levy. The budget and levy can be reduced at any time between now and the Truth in Taxation Hearing scheduled for December 12, 2017 at 7:00 PM. The Truth in Taxation Hearing will be to approve the final 2018 budget. - No action
8Adjournment
Meeting adjourned at 7:50 PM.
p. 2City Council Budget Meeting — 2017-09-18 Budget Minutes (2017-09-18)Meeting was adjourned at 7:50 PM.
Sources
Documents and recordings archived for this meeting, when available.
The summary on this page is AI-extracted and may need correction. The PDFs and the meeting recording are the official record. What do the trust labels mean?