Nowthen City Council Workshop meeting, September 7, 2017
City CouncilThursday, September 7, 2017
Agenda
Not on file
What was on the agenda.
Packet
Not on file
The supporting materials the board reviewed.
One-line summary
The City Council workshop reviewed Tuesday-meeting agenda items including the WMA parcel, Peterson CUP/IUP, the comprehensive plan, code enforcement, park smoking policy, Heritage Festival requests, a Lions 5K, loader replacement, and Planning and Zoning signs, with no minutes or formal votes available in the bundle.
What was on the agenda
17 items as recorded in the minutes, each with a short summary of what was at issue.
- Outcome unrecorded
ACall workshop to order and pledge
The workshop opened with the pledge and a discussion of keeping workshop discussion focused on whether enough information would be available for Tuesday's council meeting.
minutes not available in this bundle
- meeting process
0:09taking our council workshop Thursday September 7 2017 7:00 p.m.0:23let's start with the pledge I pledge allegiance to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with liberty and justice for all0:58why we continued I guess doing workshop was to determine if we had enough information to make a decision on Tuesday if we needed more information that could be presented by Tuesday - Outcome unrecorded
BApprove or amend agenda
The agenda was amended to address duplicate comprehensive-plan open-house items and to replace council item J with the recycling-center contract and prevailing-wage requirement.
minutes not available in this bundle
- agenda amendment
- recycling center contract
- comprehensive plan
- Outcome unrecorded
CAirman Wildlife Management Area
Council discussed the Airman Wildlife Management Area, including possible acquisition, assessed value, hunting use, park-plan fit, and park-fund impact.
Council discussed whether the City should pursue the Airman Wildlife Management Area after hearing an assessed value of 58,000. Members raised concerns that the parcel was not in the park plan, could deplete the park fund, might require maintenance, and might be better left private or otherwise protected; the discussion ended with no recorded vote in the transcript.
minutes not available in this bundle
- Airman Wildlife Management Area
- parks
- land acquisition
3:13airman wildlife management area anything at this point not knowing what to do we have any idea in cost at this point the assessed value so I heard 58,0006:10we have no in our park that it doesn't call out for Park in this area I don't know why we would proceed to buy this property for any lump sum amount like that and deplete our park fund6:38I agree with councilmember Bettinger it is not in our park plan has never been discussed about being in the park plan and it would just be another parcel that were responsible for maintaining - Outcome unrecorded
DPeterson request for CUP/IUP and outdoor storage
Council reviewed Mr. Peterson's request involving CUP/IUP approvals, stormwater maintenance, fire department comments, gate information, architectural views, and whether to allow outdoor storage.
Council reviewed Mr. Peterson's pending CUP/IUP materials and focused on whether outdoor storage should be allowed despite the Planning and Zoning recommendation against it. The discussion centered on consistency with prior outdoor-storage approvals, whether stored vehicles should be licensed and operable, and whether CUP and IUP findings should be separated before the Tuesday meeting.
minutes not available in this bundle
- Peterson request
- CUP
- IUP
- outdoor storage
11:12mr. Peterson's request here last meeting we talked about couple of things which we've received since then maintenance agreement on the stormwater architectural view comments from the fire department gate location and function11:41the other question was for the council to address the potential for outdoor storage which the pnz recommend they do not be granted22:15would it be okay or I guess I would recommend that we go back to the original draft findings which had the CP and IEP separate divisions per Bowl - Outcome unrecorded
EComprehensive plan update and open houses
Planner Stockman and council discussed the comprehensive-plan update schedule, possible land-use changes, Met Council designations, the frontage-road plan, and future council and public meetings.
Planner Stockman asked for council direction on the land-use plan, possible industrial land, Met Council rural designations, and the timing of open houses. Council favored a dedicated comprehensive-plan meeting where elected officials could first discuss policy direction and land-use assumptions before presenting a draft to residents.
minutes not available in this bundle
- comprehensive plan
- land use
- Met Council
- open houses
24:57comp plan and then code enforcement a planter Stockman you take leave here and tell us what you're thinking I'm thinking we should have a meeting or two25:41our industrial park is now nearing capacity do we want to add industrial zone lands we do have some on the east side of town27:03I would recommend having two open houses one or at the beginning here when we do get our draft land-use plan put together and get comments from people - Outcome unrecorded
FCode enforcement actions and direction
Council discussed ongoing code-enforcement files, including Larson properties, the Day property, and Thomas petting zoo/Dyer regulated-animal concerns, and whether items should be placed on the regular council agenda for direction.
Council and staff reviewed several code-enforcement files, including Larson properties, the Day property, and a complaint involving Thomas petting zoo/Dyer and regulated animals. Staff described partial cleanups, access problems, animal-count and IUP questions, and the need to put some items on the regular council agenda for clearer direction.
minutes not available in this bundle
- code enforcement
- Larson property
- Day property
- Thomas petting zoo
- regulated animals
50:10vote enforcement's hey busy church the Dan laughs excuse me the John Larson property and Cleary wrote it's the third one from the top on the first page that was concerning to me55:54there was Dave property I'm 199th it's right next to Burns Auto they James is the father and he is two sons Michael and Eric loan and Eric lives there with him59:57well we need to talk about mr. Dyer1:17:54couldn't do mr. mayor is provide the photos I took and help you decide on Tuesday - Outcome unrecorded
GSmoking policy for parks and recreational areas
Council discussed Park and Recreation Committee concerns about smoking, cigarette debris, and possible smoke-free policies or ordinance changes for parks and recreation areas.
Council discussed complaints from Park and Recreation about smoking, cigarette butts, and debris at Twin Lakes and other recreation areas. Members indicated the issue should return to Park and Rec with clearer information about whether a policy or ordinance change is needed, what areas would be covered, and how residents would be educated that enforcement would be limited.
minutes not available in this bundle
- park smoking policy
- Park and Recreation Committee
- Twin Lakes
1:19:59at the last Park and Rec Committee meeting it was brought up that there were complaints about smoking yet Twin Lakes and the debris and the cigarette butts and such1:20:21there was discussion as far as making the parks and then the area around the recreational ranks as a man smoking1:22:49recommendation at this point is to send it back now that there's additional information that wasn't discussed and send it back to Parks and Rec to flesh it out - Outcome unrecorded
HConsent agenda review
Council reviewed consent-agenda items and asked questions about item 1.6, item 1.7, the Constitution Week proclamation, and wording in prior minutes about tiny houses and temporary outdoor storage.
Council reviewed several consent-agenda questions for the upcoming regular meeting, including the cost and terminal count for a service contract, whether a 475 concrete-work price remained valid, reading the Constitution Week proclamation, and correcting or clarifying prior minutes about tiny-house temporary outdoor storage.
minutes not available in this bundle
- consent agenda
- Constitution Week
- service contract
- cement work
- tiny houses
1:23:51okay all right consent agenda anybody got any questions there mister man hi just on the item 1.61:25:05we custom-made for the cement work on the next RCA 1.71:28:43I mentioned 210 in 1.5 proclamation for Constitution week starting September 17 I would actually like to read that Proclamation1:31:06just one note was the in the council minutes the motion for the tiny houses was just to approve the temporary storage before the actual - Outcome unrecorded
ITruth in Taxation meeting date and time
Council discussed setting the Truth in Taxation meeting for December 6 at 6:01 p.m.
minutes not available in this bundle
- Truth in Taxation
- tax levy
1:32:18council items truth in taxation and the reading of 12 6:01 p.m. meeting - Outcome unrecorded
JReplacement of Caterpillar/loader equipment
Council discussed whether and how to authorize replacement of a Caterpillar/loader, including a possible up-to-$70,000 approval, transportation costs, inspection concerns, trade-in value, and future attachments.
Council discussed how to structure authorization for a replacement loader, including whether staff could spend up to 70,000, whether transportation costs and attachments should be included, how to handle the old loader's possible 15,000 trade-in value, and the importance of inspection to avoid flood-damaged or otherwise poor equipment.
minutes not available in this bundle
- loader replacement
- public works equipment
- capital equipment
1:32:45two placement of the cat lingers am I missing something in this are see a change from last month1:33:08I know we talked briefly about possible getting pricing on things that we may or may not use down the road if we still want that I can talk to Joe again about it1:38:50if safely approved up to $70,000 Street Joe finds lawn down in Arkansas and everything he reads looks good I trust him enough - Outcome unrecorded
KHeritage Festival donation request
Council discussed the Heritage Festival's donation request, including prior direction for additional information, staff and facility costs, repairs, and fire/EMS or fireworks-related costs.
Council discussed multiple Heritage Festival requests: a donation request, staff and facility cost transparency, maintenance-staff help preparing and restoring park facilities, closing Iguana for fireworks, and staffing a city booth at the business expo. Questions remained about documenting all city costs, who pays for fire/EMS or fireworks support, and how staff overtime would be handled.
minutes not available in this bundle
- Heritage Festival
- donation
- staff costs
- fireworks
- EMS
1:41:42I know there's a festival donation request in February of this year the council directed the Heritage Festival to respond with some information in regards to their request for a donation1:44:47my whole objective here is I just want to be able to show everybody and be transparent how much the city puts into anything that we do you know so there again there's the cash donation there's the facility use fees that we don't collect there's staff time there's resources1:45:15and part of the motion was to have that information and that information is not in this packet mr. Khan's my record I will have that by Tuesday - Outcome unrecorded
LMaintenance staff preparation for Heritage Festival
Council reviewed the Heritage Festival request for maintenance-staff help before and after the festival, including moving bleachers, tables, soccer nets, disc golf baskets, mowing, restroom access, and restoring items after the event.
Council discussed multiple Heritage Festival requests: a donation request, staff and facility cost transparency, maintenance-staff help preparing and restoring park facilities, closing Iguana for fireworks, and staffing a city booth at the business expo. Questions remained about documenting all city costs, who pays for fire/EMS or fireworks support, and how staff overtime would be handled.
minutes not available in this bundle
- Heritage Festival
- maintenance staff
- parks
1:51:39letter D request for maintenance staff for preparation for the festival in the past we've requested specific items have completed by the staff in order to prepare for that community festival1:51:45it's moving some bleachers two sets of bleachers moving wooden picnic table some other picnic tables from within the pavilion area to just outside the pavilion area soccer nets three disc golf baskets1:54:22I guess the only other item was do we under request for council actions do we want to add a number nine and have state staff put back everything after done yes thank you - Outcome unrecorded
MStreet closure for Heritage Festival fireworks
Council discussed a formal request to close Iguana for fireworks during the Heritage Festival and related questions about whether the fire department or fireworks permit holder should handle the closure and costs.
Council discussed multiple Heritage Festival requests: a donation request, staff and facility cost transparency, maintenance-staff help preparing and restoring park facilities, closing Iguana for fireworks, and staffing a city booth at the business expo. Questions remained about documenting all city costs, who pays for fire/EMS or fireworks support, and how staff overtime would be handled.
minutes not available in this bundle
- Heritage Festival
- street closure
- Iguana
- fireworks
1:55:15let her eat the street closure given the previous conversation this maybe we should be a responsibility of the person that pulls the fireworks permit but I know that in the past we've never formally requested to close iguana for the fireworks1:55:39I believed that that was a requirement of the fire department if I'm if memory serves me that that be closed during the the time the fireworks1:56:13the car show requested temporary closing of the iguana yes the fire department is gonna do it I'm gonna do it by their choice - Outcome unrecorded
NCity participation in Heritage Festival business expo
Council discussed having the city participate in the Heritage Festival business expo with a staffed booth for residents to talk with elected officials and city staff.
Council discussed multiple Heritage Festival requests: a donation request, staff and facility cost transparency, maintenance-staff help preparing and restoring park facilities, closing Iguana for fireworks, and staffing a city booth at the business expo. Questions remained about documenting all city costs, who pays for fire/EMS or fireworks support, and how staff overtime would be handled.
minutes not available in this bundle
- Heritage Festival
- business expo
- city booth
- staff overtime
1:57:25all right now the last one is city partition participation in the business expo at the festival previous year's council and mayor have staffed a booth at the festival and we're asking that we restart that tradition1:58:08that the mayor and council are invited to to volunteer at the booth it's an opportunity for the residents to have interaction with the elected officials and or the city's staff1:59:13if there if there is overtime involved and estimated between 0 and 255 - Outcome unrecorded
OLions Club 5K on city streets
Council discussed the Lions Club request to hold a 5K on city streets, including route safety, signage, firefighters/EMS coverage, and the September 23 event date.
Council discussed the Lions Club's request to return its 5K to city streets, including route safety on Iguana, warning signs, resident notices, volunteers at curves and intersections, and whether to have firefighter/EMS coverage at a cost described as less than 50. The September 23 event date was noted as needing to be clear on the request for council action.
minutes not available in this bundle
- Lions Club 5K
- street use
- signage
- firefighter coverage
2:04:45all right now the Lions Club has submitted a request 5k back on the city streets2:08:47who's providing insights mr. Muir I do not know I'd have to ask them there's a comet in here communicate with Joe and ask him what type of signs we need then I think she says and we will get the science needed2:14:11the question on a firefighter for an hour the firefighters bill and one-hour increments to ours your paste oh yeah okay so less than $502:21:49there wasn't a date for the event that I saw there is on the agreement but I didn't see any actually a due date for the event it is September 23rd - Outcome unrecorded
PPlanning and Zoning land-use signs
Council discussed signs for Planning and Zoning land-use notices, including a prior 2015 discussion, possible sources, sign wording, and staff handling calls from residents.
Council revisited the idea of land-use or Planning and Zoning public-notice signs, which had been discussed in 2015 but not budgeted. Members talked about deciding standard wording, seeking prices from local or county sign sources, and preparing staff for resident calls once signs are posted.
minutes not available in this bundle
- Planning and Zoning
- public notice signs
- land use
2:22:31it has came up this year at least once and noticed that in previous year in 2015 it was discussed about getting some signs made for planning and zoning use for the like land use2:23:27I think what you need to identify what you want to say so that cost can be realistic I think that's what we found out last time you what do you want on the sign so they know what the cost might be2:25:04making sure staff is aware that the beginning calls if we did something put it it's for excitement on Cory's part put a sign down in the southwest corner here people work at all - Outcome unrecorded
QRecycling center contract and prevailing wage
The agenda was amended at the beginning to replace item J with a recycling-center contract item involving prevailing wage, but the provided transcript does not show a substantive discussion before the transcript ends.
At the beginning of the workshop, the agenda was amended to replace item J with discussion of a recycling-center contract and prevailing-wage requirement, but the supplied transcript does not show a substantive discussion before it ends.
minutes not available in this bundle; no substantive discussion appears in the provided transcript
- recycling center contract
- prevailing wage
Sources
Documents and recordings archived for this meeting, when available.
- Document
City Council Workshop — 2017-09-07 Workshop Minutes (2017-09-07)
Minutes · Thursday, September 7, 2017
8 pages
- Video
Meeting recording
YouTube
Transcript · 926 segments · 2:26:52
Show a sample of the transcript (926 segments, 2:26:52 total)
- 0:09 taking our council workshop Thursday
- 0:16 September 7 2017 7:00 p.m. even though we don't have anybody in the audience
- 0:23 let's start with the pledge I pledge allegiance to the flag of the United
- 0:32 States of America and to the Republic for which it stands one nation under God indivisible with liberty and justice for
- 0:40 all and before we we start with the
- 0:48 approving and amending the agenda just to reiterate we all have a desire to keep these meetings moving and get done
- 0:58 what needs to get done but get out of here reasonable time as well so thank you for coming back thinking why we started why we continued I guess doing workshop was to determine if we had
- 1:08 enough information to make a decision on Tuesday if we needed more information that could be presented by Tuesday in a
- 1:16 thorough fashion to ask for that from staff and if we thought it couldn't be presented we didn't have enough information to consider tabling it have
- 1:25 at the Tuesday meeting so that we don't have to drag every last detail out tonight but just make sure we have enough decision for the all the council
- 1:34 members to to feel comfortable that they know how they want to vote on Tuesday so we can try and at least keep that in mind and discuss it early enough but
- 1:44 then if it gets to a point where we either need more information can we get it by Tuesday or can we not so anybody wanted to Cory had mentioned
- Showing first 12 segments. Open the YouTube video for the full transcript.
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