Nowthen City Council Workshop meeting, May 4, 2017

What was on the agenda

12 items as recorded in the minutes, each with a short summary of what was at issue.

1. 1Cory and Haley Sheldon and Tim McCoy resubdivision request

   Planning and zoning item for Cory and Haley Sheldon and Tim McCoy requesting resubdivision of two existing parcels, discussed mainly as a lot-line reconfiguration and title-clearing matter.

   The council reviewed Cory and Haley Sheldon and Tim McCoy’s request to resubdivide two existing parcels. The discussion treated it largely as a lot-line reconfiguration needed to clear title before a property sale, with questions about the $200 filing fee, the reduced $500 escrow, and how much of an escrow is usually consumed by city review.

   minutes not available in this bundle; transcript shows workshop discussion only and no formal vote at this meeting.

   • Sheldon-McCoy resubdivision

   Outcome unrecorded
   Docstart off with Planning and Zoning we have Cory and Haley Sheldon and Tim McCoy requesting a resubdivision of two existing ParcelsDocit looks like to me it's primarily a lot Rec or a lot lot line reconfigurationDocyeah this in this case they had to go through the reconfiguration to clear title for selling their property

2. 2Kurt Anderson code enforcement

   Code-enforcement discussion for Kurt Anderson’s property involving ATV or mud-running activity, wetland impacts, and city ordinance limits.

   Planner Stockman told the council that Kurt Anderson’s 4.5-acre property could not support the ATV or mud-running activity because of wetland protection rules and city ordinance setbacks. Anderson later appeared and said he believed prior DNR and sheriff interactions indicated he had been approved, but staff reiterated that the city and wetland issues remained and that he was not to continue mud running while those rules applied.

   minutes not available in this bundle; transcript shows workshop discussion only and no formal vote at this meeting.

   • Anderson mud running and wetlands

   Outcome unrecorded
   Docthen we'll move on to the code enforcement we Kurt AndersonDocyou know disturbing the Wetland and to a point where it's rutted and the vegetation is not growing that is against State Statute uh not to mention the city ordinance which under the motor vehicle section prohibits this kind of activity for ATV fees and off-road vehiclesDocthere's no room left over to even create a pond artificially or or allow such activity on the Anderson property

3. 3Scott Alderson request for council action

   Scott Alderson appeared with a request involving fence relocation near a county road, camper parking, temporary storage of a relative’s vehicles before a move, and concerns about interactions related to his conditional use permit and burn pile.

   Scott Alderson discussed replacing and straightening a fence near County Road 66, seasonal camper parking, and a short-term stay by a relative moving to Alaska with several vehicles and trailers. He also accused Council Member Rainville of targeting his conditional use permit and burn pile; the mayor, planner, and Rainville responded that the council had not taken recent action on his property and that staff, not Rainville, had initiated the burn-pile check.

   minutes not available in this bundle; transcript shows workshop discussion only and no formal vote at this meeting.

   • Alderson property and CUP concerns

   Outcome unrecorded
   Docwe'll move on Scott Scott alerson a request for Council actionDocwhat I had had wanted to do with the the uh fence because the fence is kind of it was kind of thrown up as a as a knife keep the recycle out of the driveway and keep the um kind of keep the dogs and the kids in and I wanted to I want to replace itDocmy brother-in-law is moving to Alaska and his house sold way ahead of timeDocMary Rangel has continuously attacked our conditional use permit for what I believe is lack of respect for the business and for my livelihood

4. 4Temporary porta potty request for park sports program

   Amanda Wilder of Nowthen Alliance Church requested permission for a seasonal temporary porta potty near the park ballfield for a children’s sports program; council members discussed whether the church or city should pay and whether a handicap-accessible unit should be considered.

   Amanda Wilder asked to place a porta potty near the ballfield for the church’s large children’s sports program at Nowthen Park. Council members generally did not object to an additional restroom location, but they discussed whether the church or city should pay and whether a larger handicap-accessible unit would be preferable; the transcript states the payment decision would be made at the next Tuesday meeting.

   minutes not available in this bundle; transcript says the payment decision would be made Tuesday.

   • Nowthen Alliance Church porta potty request

   Outcome unrecorded
   Docwe're going to go on with uh Amanda Wilder we request for temporary porta pottiesDocI'm Amanda Wilder and I am the children's director at nin Alliance Church and we've run a sports program at the nin park for 10 plus yearsDocI'm just requesting to um put a porta pottyDocnow the decision who's going to pay for it will be determined and decided on Tuesday

5. 5Farmers market budget, manager, liaison, and weather radio

   Farmers market representatives requested approval of the annual budget, acknowledgement of a market manager change to Darlene King, continuation of Mary Rainville as liaison, and donation/use of a weather-band radio prize; council members discussed whether the farmers market must follow open-meeting and public-fund rules.

   The farmers market asked for its yearly budget approval, acknowledgement of Darlene King as market manager, continued liaison service by Mary Rainville, and use of a weather-band radio as a prize. The main discussion turned to whether the market, because its money runs through city accounts and appears in the city budget, must follow open-meeting and public-funds rules; staff was directed to seek guidance from the city attorney and state auditor.

   minutes not available in this bundle; transcript shows staff direction to check with the city attorney and state auditor, with no formal vote recorded.

   • Nowthen farmers market governance and budget

   Outcome unrecorded
   Docwe have a uh request for Council action for the farmers marketDocI am just asking to get the budget approved that I had for this yearDocDennis Blake has retired from the farmers market to be available to do more missions work and so um we have as our board um asked Darlene King to be the new market manager and she has accepted that roleDocask for Mary rille to be the Le on again to continue that role with the market and with the cityDocstaff will check with City attorney and state auditor the information back to the council and then we'll proceed accordingly

6. 6Cabinet Woodworking annual car show road closure

   Cabinet Woodworking requested a road closure on Iguana for its annual car show so collector cars could park along one lane while keeping emergency access open.

   Cabinet Woodworking requested closing part of Iguana from around 199th north during its September car show, with collector cars backed into one lane and the other lane kept open for emergency access. Council members asked about access for neighboring businesses and emergency vehicles, and the requester said nearby businesses had been contacted and access would be staffed.

   minutes not available in this bundle; transcript says the official vote would occur Tuesday.

   • Cabinet Woodworking car show road closure

   Outcome unrecorded
   Doccabinet woodworking also resident of the um you'll see you all have a copy of their request there uh we do our annual car showDocwhat we want to do this year I contacted all the businesses from my establishment on the corner of 199th in aana all the way down down to the end of uh aguana down by North Valley and uh basically close that road for a period of 9 to threeDocabsolutely we leaving that's the key is to back the cars into Lane which would be the lane heading Northbound leaving the southbound lane open at all timesDocobviously we'll the official vote on Tuesday but sounds like there's no questions

7. 7Culvert replacements

   Public works discussed culvert replacements on several roads, including 205th, Hillindale, Verdin Light, and Jarvis, with questions about whether to rent equipment or seek contractor bids and about future inventory and elevation tracking.

   Public works items included culvert replacements, dust-control bids, and the garage roof. The council discussed which culverts were worst, whether contractor bids or rented equipment made sense, vendor outreach for dust control, and a preference for a metal roof funded as a capital improvement; a late Rogers Lake Road item was questioned because of timing and road-priority concerns.

   minutes not available in this bundle; transcript shows discussion of bids and inventory, with no formal vote recorded.

   • culvert replacements

   Outcome unrecorded
   Doctalk about coverts sounds like we got Jarvis art or Jarvis already being doneDocyou were talking two on 205 two on hillindale one on very light and then possibly one on Jarvis which is being doneDocright now see we bought some culs we have enough CTS for to proceed at this point yesDocthe bid is just for a hole and an operator to do the diingDocwe need to keep an inventory on where they're at and at some point if we need coordinates on them and elevations

8. 8Dust control bid

   The council discussed dust-control bids for gravel roads, including which roads were done last year, how vendors were contacted, and whether the prior contractor should have been included or notified about concerns.

   Public works items included culvert replacements, dust-control bids, and the garage roof. The council discussed which culverts were worst, whether contractor bids or rented equipment made sense, vendor outreach for dust control, and a preference for a metal roof funded as a capital improvement; a late Rogers Lake Road item was questioned because of timing and road-priority concerns.

   minutes not available in this bundle; transcript shows discussion only and no formal vote recorded.

   • dust control bids

   Outcome unrecorded
   Docdust control bid Jo did we do these same roads last yearDocI'd like to ask Jo what was your process on getting bids for the dust control how many vendors did you contact threeDocthe contractor that did it last year um said he was never contactedDocif he's not satisfied with the vendor who did it last year that's his option that's not up to us to decide

9. 9Garage roof replacement

   The council discussed replacing the garage roof, with a preference expressed for a metal roof and questions about whether the cost could be treated as a park capital improvement.

   Public works items included culvert replacements, dust-control bids, and the garage roof. The council discussed which culverts were worst, whether contractor bids or rented equipment made sense, vendor outreach for dust control, and a preference for a metal roof funded as a capital improvement; a late Rogers Lake Road item was questioned because of timing and road-priority concerns.

   minutes not available in this bundle; transcript shows consensus discussion only and no formal vote recorded.

   • garage roof replacement

   Outcome unrecorded
   Docgarage roof Joe this um prop panel 29 gauge is that similar to what we've got like on the recycling centerDocone of the things that I know that kind of with the funding issue um I don't see that it would be a problem that we could probably get it by with capital funds Park Capital fundsDocI would I would lean towards the metal anybody else

10. 10Consent agenda questions

    Consent agenda questions included bills, seasonal employee unemployment charges, and liability-waiver coverage.

    Before the regular meeting consent agenda, the council asked staff to recheck seasonal employee unemployment charges and whether other cities handle seasonal unemployment similarly. The liability item was described as standard, and no formal workshop action was recorded.

    minutes not available in this bundle; transcript shows questions on consent items but no formal consent vote recorded at the workshop.

    • consent agenda unemployment and liability

    Outcome unrecorded
    Docall right consent agenda there was some question on the uh the bills about Steve's unemploymentDocusually when one of the employees applies for unemployment all of a sudden they send a report to usDocanything else in the consent agenda liability I think that's pretty standard for us

11. 11City building HVAC system

    The council discussed replacing aging furnaces and air-conditioning equipment in the city building, possible rebates, funding sources, whether to use reserve or current-year budget money, and whether to seek more bids before awarding the work.

    The council discussed replacing two very old furnaces and adding separate air conditioners for the main building and addition. Members appeared to agree that both furnaces and both air conditioners should be replaced, but they debated using reserve money versus finding room in the current budget, questioned differences among bids, and leaned toward getting clearer specifications and additional quotes before committing.

    minutes not available in this bundle; transcript shows consensus on replacing two furnaces and two air conditioners, but continued disagreement over funding and bidding and no formal vote recorded.

    • city building HVAC replacement

    Outcome unrecorded
    Docwe're down to the HVAC systemDocthe furnace in the addition is 32 years oldDocI personally think when you got two furnaces that are that are 32 years old or older it's time to repl itDocall right what's consensus two furnaces two air conditioners or other I see yes I see yes I see yesDocgo back you get at least three you know throw it out there and try to get at least three bids

12. 12Rogers Lake Road discussion

    A late request raised the possibility of having the engineer look at Rogers Lake Road, but council members objected to taking up an item that was not timely submitted and said the city should work through road priorities and the Old Viking process first.

    Public works items included culvert replacements, dust-control bids, and the garage roof. The council discussed which culverts were worst, whether contractor bids or rented equipment made sense, vendor outreach for dust control, and a preference for a metal roof funded as a capital improvement; a late Rogers Lake Road item was questioned because of timing and road-priority concerns.

    minutes not available in this bundle; transcript ends during discussion and no formal action is recorded.

    • Rogers Lake Road potential project

    Outcome unrecorded
    DocI had a conversation with the resident there's a we talked about you know about redoing Rogers Lake and how and how bad it was so I put together an RCADocwe shouldn't be addressing it at all we didn't get the information by the time that was that was agreed upon and voted on and approvedDoclet's do one at a time we don't have the the city doesn't have enough money to do one not alone add another projectDocwe should deal with worse first if that's what we're going to do

Sources

Documents and recordings archived for this meeting, when available.

• Document

  City Council Workshop — 2017-05-04 Workshop Minutes (2017-05-04)

  Minutes · Thursday, May 4, 2017

  10 pages

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• Video

  Meeting recording

  YouTube

  Transcript · 1004 segments · 2:33:39

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