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Nowthen Canvassing Board & City Council meeting, November 15, 2016

City Council

Tuesday, November 15, 2016

Agenda

Not on file

What was on the agenda.

Packet

Not on file

The supporting materials the board reviewed.

Minutes

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The official record of what happened.

One-line summary

Council canvassed the 2016 election results, approved multiple planning and park items, handled several council administrative actions (including personnel and equipment), and tabled an illegal dumping ordinance revision and City Hall floor refinishing quotes.

What was on the agenda

29 items as recorded in the minutes, each with a short summary of what was at issue.

  1. CANVASSING-1Declare election results / approve Abstract of Votes Cast

    Mayor announced election results and council approved the Abstract of Votes Cast.

    The council, acting as the Canvassing Board, announced detailed voter and candidate totals for the mayor and council races and approved the Abstract of Votes Cast for the City of Nowthen precincts.

    Motion carried (all in favor).

    • 2016 election results
    • Abstract of Votes Cast
    Approved
    p. 1Canvassing Board & City Council Meeting — 2016-11-15 Canvassing Board & CC Minutes (2016-11-15)Declare election results - Mayor Pilon announced the election results. There were 2917 registered voters at 7:00 am; 258 New Registrants on Election Day; 542 Accepted Absentees and 2720 persons who voted on Election Day. For the Office of Mayor, Jeff Pilon received 1455 votes, Debbie Mahutga received 1094 votes and the…

  2. CC-0Approve/amend the meeting agenda

    Approve agenda; pull October meeting minutes for clarification and add Local Government Officials Meeting.

    Agenda approved as amended (all in favor).

    • agenda
    Approved
    p. 1Canvassing Board & City Council Meeting — 2016-11-15 Canvassing Board & CC Minutes (2016-11-15)Approve/amend the meeting agenda - Bettinger made a motion to approve the agenda; Pilon seconded. Rainville would like to pull item 1.1 - October Meeting Minutes for clarification of a motion and add Council Item H - Local Government Officials Meeting. Bettinger amended his motion to approve the amended agenda; Pilon s…

  3. CC-1Sheriff Report

    Lt. Wayne Heath update on October 2016 sheriff’s services and road safety reminder.

    Update provided; no motion recorded.

    • Sheriff Report
    • public safety
    Discussion only
    p. 1Canvassing Board & City Council Meeting — 2016-11-15 Canvassing Board & CC Minutes (2016-11-15)1). Sheriff Report - Lt. Wayne Heath provided an update of Sheriff's Services for the month of October 2016. He reminded everyone the weather is changing.p. 2Canvassing Board & City Council Meeting — 2016-11-15 Canvassing Board & CC Minutes (2016-11-15)People should slow down on the roads and allow for extra time on their trips.

  4. CC-2Floor Items

    Public comments on meeting cameras/AV installation, volunteer/staff liability for ice rink work, fairness across festivals, and Park & Rec ice rink spending and fund source; thanks from Heritage Festival committee.

    During floor items, Dan Williams asked about meeting cameras and raised concerns about fairness and city staff volunteering to help set up the ice rink; the mayor stated audio/video equipment would be installed next week and explained the volunteer issue was about legal liability, overtime, and clarifying with the attorney and insurance.

    Discussion and comments; no motion recorded.

    • public comment
    • meeting cameras
    • ice rink
    • Park & Rec funding
    • festival support
    • volunteer liability
    Discussion only
    p. 2Canvassing Board & City Council Meeting — 2016-11-15 Canvassing Board & CC Minutes (2016-11-15)2). Floor Items: - Dan Williams, of 7967 191st Lane NW, wonders how the cameras situation for the meetings was going. He was wondering because he hasn't heard anything in a while.p. 2Canvassing Board & City Council Meeting — 2016-11-15 Canvassing Board & CC Minutes (2016-11-15)He is also a senior member on the Park and Rec. Committee and he is getting a lot of people coming and asking him why they are frivolously spending $23,000 on an ice skating rink.p. 2Canvassing Board & City Council Meeting — 2016-11-15 Canvassing Board & CC Minutes (2016-11-15)He knows that she is against the hockey rink and she has a right to be. Everyone is wondering why the money isn't being spent on the roads and no one told them that the money came from the Park and Rec. Funds and that money would have never gone to the roads anyway.p. 2Canvassing Board & City Council Meeting — 2016-11-15 Canvassing Board & CC Minutes (2016-11-15)Rainville wanted to address the issue of the expenditure of the hockey boards. She never once said that the money came from the Road and Bridge Fund.p. 2Canvassing Board & City Council Meeting — 2016-11-15 Canvassing Board & CC Minutes (2016-11-15)Pilon said that the Audio Video equipment is being installed next week.p. 3Canvassing Board & City Council Meeting — 2016-11-15 Canvassing Board & CC Minutes (2016-11-15)Pilon said the volunteer issue had more to do with the legal liability issue. The ability to have the employee as a volunteer and not pay them overtime for something they would normally do. It was a matter of clarifying with the attorney and insurance.p. 3Canvassing Board & City Council Meeting — 2016-11-15 Canvassing Board & CC Minutes (2016-11-15)Sue Pilon, of 18959 Nowthen Blvd., said that on behalf of the Nowthen Heritage Festival Committee she would like to thank the City Council and the City Staff for their support and help with this year's festival.

  5. CC-3aPlanning & Zoning: Timothy and Rene Engh — Comprehensive Land Use Plan Amendment (19447 Nowthen Blvd)

    Approve amendment to Comprehensive Land Use Plan with conditions per Findings & Decision dated Nov. 15, 2016.

    Council approved Timothy and Rene Engh’s request to amend the Comprehensive Land Use Plan for 19447 Nowthen Blvd, adopting the recommendation of Planning and Zoning and the City Planner with conditions as presented in the City Council Findings & Decision dated November 15, 2016.

    Approved with conditions as presented; motion carried (all in favor).

    • Engh CLUP amendment
    • Comprehensive Land Use Plan
    Approved with conditions
    p. 3Canvassing Board & City Council Meeting — 2016-11-15 Canvassing Board & CC Minutes (2016-11-15)a). Timothy and Rene Engh - Request for a Comprehensive Land Use Plan Amendment at property located at 19447 Nowthen Blvd - Bettinger made a motion to approve Timothy and Rene Engh's request for an amendment to the Comprehensive Land Use Plan, as recommended by the Planning and Zoning Commission and the City Planner, w…

  6. CC-3bPlanning & Zoning: Amy Carlson — Interim Use Permit for Extended Home Business (18970 Nowthen Blvd)

    Approve IUP for Chubby Cheeks Photography, an Extended Home Occupation, with conditions per Findings & Decision dated Nov. 15, 2016.

    Council approved Amy Carlson’s interim use permit to operate Chubby Cheeks Photography as an extended home occupation at 18970 Nowthen Blvd, with conditions as presented in the City Council Findings & Decision dated November 15, 2016.

    Approved with conditions as presented; motion carried (all in favor).

    • Carlson IUP
    • extended home occupation
    • Chubby Cheeks Photography
    Approved with conditions
    p. 3Canvassing Board & City Council Meeting — 2016-11-15 Canvassing Board & CC Minutes (2016-11-15)b). Amy Carlson - Request for an Interim Use Permit to operate an Extended Home Business at 18970 Nowthen Blvd - Rainville made a motion to approve Amy Carlson's request for an Interim Use Permit to operate Chubby Cheeks Photography, an Extended Home Occupation, as recommended by the Planning and Zoning Commission and …

  7. CC-3cPlanning & Zoning: Tiffany Foy and Luke & Michelle Willing — Lot Line Reconfiguration (20407 & 20339 Baugh Street)

    Approve lot line reconfiguration with amended conditions per Findings & Decision dated Nov. 15, 2016.

    Council approved the request by Tiffany Foy and Luke & Michelle Willing for a lot line reconfiguration at 20407 and 20339 Baugh Street, with amended conditions as presented in the City Council Findings & Decision dated November 15, 2016.

    Approved with amended conditions; motion carried (all in favor).

    • Foy/Willing lot line reconfiguration
    Approved with conditions
    p. 3Canvassing Board & City Council Meeting — 2016-11-15 Canvassing Board & CC Minutes (2016-11-15)c). Tiffany Foy and Luke & Michelle Willing - Request for a Lot Line Reconfiguration at property located at 20407 & 20339 Baugh Street - Rainville made a motion to approve Tiffany Foy and Luke & Michelle Willing's request for a Lot Line Reconfiguration recommended by the Planning and Zoning Commission and the City Plan…p. 4Canvassing Board & City Council Meeting — 2016-11-15 Canvassing Board & CC Minutes (2016-11-15)amended conditions, as presented in the City Council Findings & Decision dated November 15, 2016: Scheffler seconded. All in favor; motion carried.

  8. CC-3dPlanning & Zoning: Ordinance 2016-06 — illegal dumping and littering ordinance revision

    Council first attempted approval; motion failed; ordinance then tabled.

    Council considered Ordinance 2016-06 revising rules on illegal dumping and littering; after an initial attempt to approve it failed unanimously (none in favor, all opposed), council voted to table the ordinance for later consideration.

    Approval motion failed; subsequent motion to table carried.

    • Ordinance 2016-06
    • illegal dumping
    • littering
    Tabled
    p. 4Canvassing Board & City Council Meeting — 2016-11-15 Canvassing Board & CC Minutes (2016-11-15)d). Ordinance 2016-06 - An Ordinance Revision regarding illegal dumping and littering on public property and in street right-of-ways. - Rainville made a motion to table the Ordinance Revision until she has a chance to review it; Pilon seconded. Scheffler understands that they did just get this, but it is a recommendati…p. 4Canvassing Board & City Council Meeting — 2016-11-15 Canvassing Board & CC Minutes (2016-11-15)Lt. Heath said that he can look at the ordinance and the language to see if there are any gaps with the way the statute is written. None in favor; all opposed. Motion failed. Bettinger made a motion to table Ordinance 2016-06; Rainville seconded. Three in favor; motion carried.

  9. CC-3ePlanning & Zoning: Gary Scott — consent agreement deadline passed

    Direct staff to work with Gary Scott and extend compliance deadline to June 2017 for the Consent Decree.

    Because a consent agreement deadline had passed, council directed staff to work with Gary Scott and extended his compliance timeline until June 2017 to come into compliance with the Consent Decree.

    Motion carried (all in favor).

    • Gary Scott consent decree
    Approved
    p. 4Canvassing Board & City Council Meeting — 2016-11-15 Canvassing Board & CC Minutes (2016-11-15)e). Gary Scott - Consent Agreement deadline date passed - Bettinger made a motion to have staff work with Gary Scott and give him until June 2017 to come into compliance with the Consent Decree; Scheffler seconded. All in favor; motion carried.

  10. CC-3fPlanning & Zoning: Jeff and Laura Miller — IUP conditions complaints

    Table action to allow changes (toggle switch disengaged on backup beeper) and observe effectiveness.

    Council discussed complaints regarding IUP conditions for Jeff and Laura Miller, including a concession that the toggle switch for the backup beeper would be disengaged, and tabled further action to allow time to see whether the changes were effective.

    Table motion carried (all in favor).

    • Miller IUP complaints
    • equipment backup beeper
    Tabled
    p. 4Canvassing Board & City Council Meeting — 2016-11-15 Canvassing Board & CC Minutes (2016-11-15)f). Jeff and Laura Miller - IUP conditions complaints - Rainville said that based on the discussions at the workshop and the concessions that the toggle switch for the backup beeper will be disengaged on the equipment; Rainville made a motion to table any action on this to let those things occur; Scheffler secondedp. 4Canvassing Board & City Council Meeting — 2016-11-15 Canvassing Board & CC Minutes (2016-11-15)The action is tabled until they can see the effectiveness. All in favor; motion carried.

  11. CC-3gPlanning & Zoning: Bob Johnson

    No action; intention stated to wind down operations and clean up property.

    No action at this time.

    • Bob Johnson property cleanup
    No action
    p. 4Canvassing Board & City Council Meeting — 2016-11-15 Canvassing Board & CC Minutes (2016-11-15)g). Bob Johnson - Pilon stated that Mr. Johnson intends to wind down the operations and get the property cleaned up. No action at this time.

  12. CC-3hPlanning & Zoning: Comp Plan meeting dates / Comp Plan update process

    Motion to go out for proposals failed for lack of a second; council then directed Planner Stockman to move forward with the Comprehensive Plan update.

    Council debated whether to seek proposals for the comprehensive plan update (a motion to go out for proposals failed for lack of a second) and then voted to have Planner Stockman move forward with the comprehensive plan update, with Bettinger opposed.

    Second motion carried (three in favor; Bettinger opposed).

    • Comprehensive Plan update
    • Planner Stockman
    • RFP proposals
    Approved
    p. 5Canvassing Board & City Council Meeting — 2016-11-15 Canvassing Board & CC Minutes (2016-11-15)h). Comp Plan Meeting Dates - Bettinger made a motion to go out for proposals for the Comp Plan Updates. Motion failed for second. Scheffler made a motion to have Planner Stockman move forward with the Comp Plan Update.p. 5Canvassing Board & City Council Meeting — 2016-11-15 Canvassing Board & CC Minutes (2016-11-15)Rainville seconded. Bettinger thinks that we should go out for proposals. We should see who else is out there and if they have any other ideas on this. We should be looking at getting the best bang for our money. Rainville doesn't know what benefit they would obtain from this. It would just delay the process. Three in …

  13. CC-4aPark & Recreation: Request use of City equipment to install hockey boards

    Approve use of city equipment and pay staff time to install hockey rink, with staff-only equipment operation and preference for regular/comp/traded time.

    Council approved using city equipment (skid loader, truck, and trailer) and paying staff time to install the hockey rink, with direction that staff be the only operators and that staff time be regular/compensated/traded time when possible.

    Motion carried (all in favor).

    • hockey rink boards
    • city equipment use
    • staff time
    Approved
    p. 5Canvassing Board & City Council Meeting — 2016-11-15 Canvassing Board & CC Minutes (2016-11-15)a). Request use of City Equipment to install Hockey Boards - Scheffler made a motion to approve the use of City Equipment and to pay staff for their time to install the hockey rink and whenever possible staff time be on regular time, compensated time or traded time and that the equipment in use would be the skid loader…

  14. CC-4bPark & Recreation: Mayor's Butterfly Challenge

    Mayor to participate and work with Park & Rec to identify needed actions.

    Motion carried (all in favor).

    • Mayor's Butterfly Challenge
    Approved
    p. 5Canvassing Board & City Council Meeting — 2016-11-15 Canvassing Board & CC Minutes (2016-11-15)b). Mayor's Butterfly Challenge - Pilon is willing to meet the objective and criteria of the Butterfly challenge. He will work with the Park & Rec. Committee to identify what needs to be done. Pilon made a motion to participate in the Mayor's Butterfly Challenge; Rainville seconded. All in favor; motion carried.

  15. CC-4cPark & Recreation: Dirt pile

    Mr. Perkins to take the last load and level out the dirt area.

    Staff/action note recorded; no motion recorded.

    • dirt pile
    Discussion only
    p. 5Canvassing Board & City Council Meeting — 2016-11-15 Canvassing Board & CC Minutes (2016-11-15)c). Dirt Pile - Mr. Perkins will take the last load and level out the dirt area.

  16. CC-5-1.1Consent agenda: Approve October 11, 2016 City Council Meeting Minutes

    Minutes were pulled from consent for clarification and later approved as amended.

    Approved later as amended (all in favor).

    • minutes approval
    Approved
    p. 1Canvassing Board & City Council Meeting — 2016-11-15 Canvassing Board & CC Minutes (2016-11-15)Rainville would like to pull item 1.1 - October Meeting Minutes for clarification of a motionp. 6Canvassing Board & City Council Meeting — 2016-11-15 Canvassing Board & CC Minutes (2016-11-15)Bettinger made a motion to approve the amended October 11, 2016 meeting minutes; Scheffler seconded. All in favor; motion carried.

  17. CC-5-1.2Consent agenda: Financial report

    Financial report included in consent items approved.

    Approved under consent motion covering items 1.2, 1.3 and 1.4.

    • financial report
    Consent calendar
    p. 5Canvassing Board & City Council Meeting — 2016-11-15 Canvassing Board & CC Minutes (2016-11-15)5). Consent Agenda: 1.1 Approve the October 11, 2016 City Council Meeting Minutes 1.2 Financial Reportp. 5Canvassing Board & City Council Meeting — 2016-11-15 Canvassing Board & CC Minutes (2016-11-15)Rainville made a motion to approve Consent Agenda items 1.2, 1.3 and 1.4; Bettinger seconded. All in favor; motion carried.

  18. CC-5-1.3Consent agenda: Approve audited bills (Claims #10403–#10455) plus Net Distribution reports

    Audited bills and specific net distribution reports approved under consent motion.

    Approved under consent motion covering items 1.2, 1.3 and 1.4.

    • claims
    • audited bills
    Consent calendar
    p. 5Canvassing Board & City Council Meeting — 2016-11-15 Canvassing Board & CC Minutes (2016-11-15)1.3 Approve All Audited Bills Claim # 10403 through Claim # 10455, plus Net Distribution reports dated October 11th, October 17th and November 1, 2016.p. 5Canvassing Board & City Council Meeting — 2016-11-15 Canvassing Board & CC Minutes (2016-11-15)Rainville made a motion to approve Consent Agenda items 1.2, 1.3 and 1.4; Bettinger seconded. All in favor; motion carried.

  19. CC-5-1.4Consent agenda: Liability coverage waiver form (tort limits not waived)

    City does not waive monetary limits on municipal tort liability under MN statutes.

    Approved under consent motion covering items 1.2, 1.3 and 1.4.

    • liability coverage
    • tort limits
    Consent calendar
    p. 5Canvassing Board & City Council Meeting — 2016-11-15 Canvassing Board & CC Minutes (2016-11-15)1.4 Liability Coverage - Waiver Form - The City Does not waive the monetary limits on municipal tort liability established by MN Statutes.p. 5Canvassing Board & City Council Meeting — 2016-11-15 Canvassing Board & CC Minutes (2016-11-15)Rainville made a motion to approve Consent Agenda items 1.2, 1.3 and 1.4; Bettinger seconded. All in favor; motion carried.

  20. CC-6aCouncil items: Liquor license violation — Resolution 2016-25 (Burns Bottle Shop)

    Adopt resolution authorizing issuance of a penalty for liquor violation.

    Motion carried (all in favor).

    • Resolution 2016-25
    • liquor violation
    • Burns Bottle Shop
    Approved
    p. 6Canvassing Board & City Council Meeting — 2016-11-15 Canvassing Board & CC Minutes (2016-11-15)a). Liquor License Violation - Resolution 2016-25 - Burns Bottle Shop - Bettinger made a motion to adopt Resolution 2016-25, A Resolution Authorizing issuance of a penalty for a liquor violation at Burns Bottle Shop; Scheffler seconded. All in favor; motion carried.

  21. CC-6bCouncil items: Broadband equipment relocation

    Remove broadband equipment from city offices; if charges apply, bring back to council.

    Motion carried (three in favor; Pilon opposed).

    • broadband equipment
    Approved
    p. 6Canvassing Board & City Council Meeting — 2016-11-15 Canvassing Board & CC Minutes (2016-11-15)b). Broadband Equipment Relocation - Bettinger made a motion to have the Broadband Equipment removed from the City Offices and if there are charges associated with this to bring that back before the Council; Scheffler seconded. Rainville was concerned about any costs associated with this. Three in favor; Pilon opposed.…

  22. CC-6cCouncil items: Laptop computer purchase discussion/direction

    Motion to buy a new laptop for $729 failed; council then directed staff to obtain specs and compare used vs. other computer options and hard drive condition.

    Council considered a purchase of a new laptop from RB’s Computer for $729, which failed on a 2–2 vote, and then directed staff to gather specs and comparisons for the used computer and other options, including whether the hard drive is new or refurbished, before making a final decision.

    Initial purchase motion failed; subsequent direction motion carried (all in favor).

    • laptop purchase
    • IT equipment
    Approved
    p. 6Canvassing Board & City Council Meeting — 2016-11-15 Canvassing Board & CC Minutes (2016-11-15)c). Purchase of used Laptop Computer - Use for Meetings, etc .- Bettinger made a motion to approve the purchase of a new laptop computer from RB's Computer for $729.00; Scheffler seconded.p. 6Canvassing Board & City Council Meeting — 2016-11-15 Canvassing Board & CC Minutes (2016-11-15)Two in favor of Bettinger's motion; Pilon and Rainville opposed. Motion failed.p. 6Canvassing Board & City Council Meeting — 2016-11-15 Canvassing Board & CC Minutes (2016-11-15)Rainville made a motion to direct staff to get the specs and comparison for both computers for the used computer and to compare and of the features listed, do we truly need them based on what it is going to be used for and to find out if the hard drive is new or refurbished; Pilon seconded. All in favor; motion carried…

  23. CC-6dCouncil items: Employee performance evaluations

    Council discussed closed session rules; assigned who will conduct evaluations.

    Council agreed on an approach for employee performance evaluations, including who would conduct specific reviews, and handled an appointment of Lori Streich to full-time status: a motion using “permanent” language failed 2–2, but a revised motion to appoint her to full-time and increase pay by $0.75/hour passed unanimously.

    Motion carried (all in favor).

    • employee evaluations
    • closed session
    Approved
    p. 6Canvassing Board & City Council Meeting — 2016-11-15 Canvassing Board & CC Minutes (2016-11-15)d). Employees Performance Evaluations - The evaluations can be in a closed session, unless the staff member requests it to be open meeting. If a closed session it would have to be taped and a summary presented at a Council Meeting. Compare with the job descriptions. Bettinger made a motion to have Glaze do Madson's rev…

  24. CC-6eCouncil items: Appoint Lori Streich to full-time employee; salary increase

    First motion (permanent full-time language) failed; second motion appointing to full-time and raising salary by $0.75/hr passed.

    Council agreed on an approach for employee performance evaluations, including who would conduct specific reviews, and handled an appointment of Lori Streich to full-time status: a motion using “permanent” language failed 2–2, but a revised motion to appoint her to full-time and increase pay by $0.75/hour passed unanimously.

    Final motion carried (all in favor).

    • personnel
    • Lori Streich
    Approved
    p. 7Canvassing Board & City Council Meeting — 2016-11-15 Canvassing Board & CC Minutes (2016-11-15)e). Appoint Lori Streich to Permanent Full Time Employee - Bettinger made a motion to appoint Lori Streich to permanent Full Time Employee and to raise her salary $0.75 per hour; Scheffler seconded.p. 7Canvassing Board & City Council Meeting — 2016-11-15 Canvassing Board & CC Minutes (2016-11-15)Bettinger and Scheffler in favor; Rainville and Pilon opposed. Motion failed. Bettinger made a motion to appoint Lori Streich to Full Time Employee and raise her salary $0.75 per hour; Rainville seconded. All in favor; motion carried.

  25. CC-6fCouncil items: Quotes to refinish City Hall floors

    Table discussion pending staff investigation of carpeting instead.

    Motion carried (all in favor).

    • City Hall floors
    • facility maintenance
    Tabled
    p. 7Canvassing Board & City Council Meeting — 2016-11-15 Canvassing Board & CC Minutes (2016-11-15)f). Quotes - To refinish the City Hall floors - Pilon made a motion to table this discussion until staff has a chance to investigate the cost of installing carpeting instead at the City Hall; Bettinger seconded. All in favor; motion carried.

  26. CC-6gCouncil items: Resolution 2016-26 — classification of non-conservation property for land sale purposes

    Adopt resolution and decide not to acquire either property.

    Motion carried (all in favor).

    • Resolution 2016-26
    • property classification
    • land sale
    Approved
    p. 7Canvassing Board & City Council Meeting — 2016-11-15 Canvassing Board & CC Minutes (2016-11-15)g). Adopt Resolution 2016-26 - A Resolution Approving the Classification of Non- Conservation property for land sale purposes. - Rainville made a motion to adopt Resolution 2016-26 and not to acquire either of the properties; Scheffler seconded. All in favor; motion carried.

  27. CC-6hCouncil items: Local Government Officials Meeting (Nov. 30, 2016)

    Allow any council members to attend.

    Motion carried (all in favor).

    • Local Government Officials Meeting
    • training/meeting attendance
    Approved
    p. 7Canvassing Board & City Council Meeting — 2016-11-15 Canvassing Board & CC Minutes (2016-11-15)h). Local Government Officials Meeting - Rainville made a motion to allow any of the Council Members to attend the Local Government Officials Meeting on November 30, 2016; Bettinger seconded. All in favor; motion carried.

  28. CC-7Introduction of New Items

    None.

    None introduced.

    • new items
    No action
    p. 7Canvassing Board & City Council Meeting — 2016-11-15 Canvassing Board & CC Minutes (2016-11-15)7). Introduction of New Items: - None

  29. CC-ADJAdjourn

    Adjourned at 8:00 PM.

    Motion carried (all in favor).

    • adjournment
    Approved
    p. 7Canvassing Board & City Council Meeting — 2016-11-15 Canvassing Board & CC Minutes (2016-11-15)Rainville made a motion to adjourn the meeting at 8:00 PM; Scheffler seconded. All in favor; motion carried.

Motions and votes

25 motions on the record. Split votes are highlighted.

  • M-1Bettinger made a motion to approve the Abstract of Votes Cast in the Precincts of the City of Nowthen; Rainville seconded. All in favor; motion carried.

    Exact transcript text

    Bettinger made a motion to approve the Abstract of Votes Cast in the Precincts of the City of Nowthen; Rainville seconded. All in favor; motion carried.

    moved by Bettinger, seconded by Rainville

    Passed

    All in favor

    p. 1Canvassing Board & City Council Meeting — 2016-11-15 Canvassing Board & CC Minutes (2016-11-15)Bettinger made a motion to approve the Abstract of Votes Cast in the Precincts of the City of Nowthen; Rainville seconded. All in favor; motion carried.

  • M-2Bettinger amended his motion to approve the amended agenda; Pilon seconded. All in favor; motion carried.

    Exact transcript text

    Bettinger amended his motion to approve the amended agenda; Pilon seconded. All in favor; motion carried.

    moved by Bettinger, seconded by Pilon

    Passed

    All in favor

    p. 1Canvassing Board & City Council Meeting — 2016-11-15 Canvassing Board & CC Minutes (2016-11-15)Bettinger amended his motion to approve the amended agenda; Pilon seconded. All in favor; motion carried.

  • M-3Bettinger made a motion to approve Timothy and Rene Engh's request for an amendment to the Comprehensive Land Use Plan, as recommended by the Planning and Zoning Commission and the City Planner, with the conditions, as presented, in the City Council Findings & Decision dated November 15, 2016; Rainville seconded. All in favor; motion carried.

    Exact transcript text

    Bettinger made a motion to approve Timothy and Rene Engh's request for an amendment to the Comprehensive Land Use Plan, as recommended by the Planning and Zoning Commission and the City Planner, with the conditions, as presented, in the City Council Findings & Decision dated November 15, 2016; Rainville seconded. All in favor; motion carried.

    moved by Bettinger, seconded by Rainville

    Passed

    All in favor

    p. 3Canvassing Board & City Council Meeting — 2016-11-15 Canvassing Board & CC Minutes (2016-11-15)Bettinger made a motion to approve Timothy and Rene Engh's request for an amendment to the Comprehensive Land Use Plan, as recommended by the Planning and Zoning Commission and the City Planner, with the conditions, as presented, in the City Council Findings & Decision dated November 15, 2016; Rainville seconded. All i…

  • M-4Rainville made a motion to approve Amy Carlson's request for an Interim Use Permit to operate Chubby Cheeks Photography, an Extended Home Occupation, as recommended by the Planning and Zoning Commission and the City Planner, with the conditions, as presented, in the City Council Findings & Decision dated November 15, 2016; Bettinger seconded. All in favor; motion carried.

    Exact transcript text

    Rainville made a motion to approve Amy Carlson's request for an Interim Use Permit to operate Chubby Cheeks Photography, an Extended Home Occupation, as recommended by the Planning and Zoning Commission and the City Planner, with the conditions, as presented, in the City Council Findings & Decision dated November 15, 2016; Bettinger seconded. All in favor; motion carried.

    moved by Rainville, seconded by Bettinger

    Passed

    All in favor

    p. 3Canvassing Board & City Council Meeting — 2016-11-15 Canvassing Board & CC Minutes (2016-11-15)Rainville made a motion to approve Amy Carlson's request for an Interim Use Permit to operate Chubby Cheeks Photography, an Extended Home Occupation, as recommended by the Planning and Zoning Commission and the City Planner, with the conditions, as presented, in the City Council Findings & Decision dated November 15, 2…

  • M-5Rainville made a motion to approve Tiffany Foy and Luke & Michelle Willing's request for a Lot Line Reconfiguration recommended by the Planning and Zoning Commission and the City Planner, with the amended conditions, as presented in the City Council Findings & Decision dated November 15, 2016: Scheffler seconded. All in favor; motion carried.

    Exact transcript text

    Rainville made a motion to approve Tiffany Foy and Luke & Michelle Willing's request for a Lot Line Reconfiguration recommended by the Planning and Zoning Commission and the City Planner, with the amended conditions, as presented in the City Council Findings & Decision dated November 15, 2016: Scheffler seconded. All in favor; motion carried.

    moved by Rainville, seconded by Scheffler

    Passed

    All in favor

    p. 3Canvassing Board & City Council Meeting — 2016-11-15 Canvassing Board & CC Minutes (2016-11-15)Rainville made a motion to approve Tiffany Foy and Luke & Michelle Willing's request for a Lot Line Reconfiguration recommended by the Planning and Zoning Commission and the City Planner, with thep. 4Canvassing Board & City Council Meeting — 2016-11-15 Canvassing Board & CC Minutes (2016-11-15)amended conditions, as presented in the City Council Findings & Decision dated November 15, 2016: Scheffler seconded. All in favor; motion carried.

  • M-6Bettinger made a motion to approve the Ordinance 2016-06, as recommended by the Planning & Zoning Commission; Rainville seconded.... None in favor; all opposed. Motion failed.

    Exact transcript text

    Bettinger made a motion to approve the Ordinance 2016-06, as recommended by the Planning & Zoning Commission; Rainville seconded. ... None in favor; all opposed. Motion failed.

    moved by Bettinger, seconded by Rainville

    Failed

    None in favor; all opposed

    p. 4Canvassing Board & City Council Meeting — 2016-11-15 Canvassing Board & CC Minutes (2016-11-15)Bettinger made a motion to approve the Ordinance 2016-06, as recommended by the Planning & Zoning Commission; Rainville seconded. Bettinger asked why we needed the ordinance if it is the same as the statute and why it could not have been enforced the way the statute is written. Lt. Heath said that he can look at the or…

  • M-7Bettinger made a motion to table Ordinance 2016-06; Rainville seconded. Three in favor; motion carried.

    Exact transcript text

    Bettinger made a motion to table Ordinance 2016-06; Rainville seconded. Three in favor; motion carried.

    moved by Bettinger, seconded by Rainville

    PassedSplit vote
    • YPilon
    • YBettinger
    • YRainville
    • NScheffler
    • ·Reighard
    p. 4Canvassing Board & City Council Meeting — 2016-11-15 Canvassing Board & CC Minutes (2016-11-15)Bettinger made a motion to table Ordinance 2016-06; Rainville seconded. Three in favor; motion carried.p. 1Canvassing Board & City Council Meeting — 2016-11-15 Canvassing Board & CC Minutes (2016-11-15)Present: Mayor Jeff Pilon Councilmember Randy Bettinger Councilmember Mary Rainville Councilmember Jim Scheffler Absent: Councilmember Paul Reighard

  • M-8Bettinger made a motion to have staff work with Gary Scott and give him until June 2017 to come into compliance with the Consent Decree; Scheffler seconded. All in favor; motion carried.

    Exact transcript text

    Bettinger made a motion to have staff work with Gary Scott and give him until June 2017 to come into compliance with the Consent Decree; Scheffler seconded. All in favor; motion carried.

    moved by Bettinger, seconded by Scheffler

    Passed

    All in favor

    p. 4Canvassing Board & City Council Meeting — 2016-11-15 Canvassing Board & CC Minutes (2016-11-15)Bettinger made a motion to have staff work with Gary Scott and give him until June 2017 to come into compliance with the Consent Decree; Scheffler seconded. All in favor; motion carried.

  • M-9Rainville made a motion to table any action on this to let those things occur; Scheffler seconded... The action is tabled until they can see the effectiveness. All in favor; motion carried.

    Exact transcript text

    Rainville made a motion to table any action on this to let those things occur; Scheffler seconded... The action is tabled until they can see the effectiveness. All in favor; motion carried.

    moved by Rainville, seconded by Scheffler

    Passed

    All in favor

    p. 4Canvassing Board & City Council Meeting — 2016-11-15 Canvassing Board & CC Minutes (2016-11-15)Rainville made a motion to table any action on this to let those things occur; Scheffler secondedp. 4Canvassing Board & City Council Meeting — 2016-11-15 Canvassing Board & CC Minutes (2016-11-15)The action is tabled until they can see the effectiveness. All in favor; motion carried.

  • M-10Scheffler made a motion to have Planner Stockman move forward with the Comp Plan Update... Rainville seconded... Three in favor; Bettinger opposed.

    Exact transcript text

    Scheffler made a motion to have Planner Stockman move forward with the Comp Plan Update... Rainville seconded... Three in favor; Bettinger opposed.

    moved by Scheffler, seconded by Rainville

    PassedSplit vote
    • YScheffler
    • YRainville
    • YPilon
    • NBettinger
    • ·Reighard
    p. 5Canvassing Board & City Council Meeting — 2016-11-15 Canvassing Board & CC Minutes (2016-11-15)Scheffler made a motion to have Planner Stockman move forward with the Comp Plan Update.p. 5Canvassing Board & City Council Meeting — 2016-11-15 Canvassing Board & CC Minutes (2016-11-15)Rainville seconded... Three in favor; Bettinger opposed.p. 1Canvassing Board & City Council Meeting — 2016-11-15 Canvassing Board & CC Minutes (2016-11-15)Present: Mayor Jeff Pilon Councilmember Randy Bettinger Councilmember Mary Rainville Councilmember Jim Scheffler Absent: Councilmember Paul Reighard

  • M-11Scheffler made a motion to approve the use of City Equipment and to pay staff for their time to install the hockey rink and whenever possible staff time be on regular time, compensated time or traded time and that the equipment in use would be the skid loader, truck and trailer and that staff be the only one using the equipment; Bettinger seconded. All in favor; motion carried.

    Exact transcript text

    Scheffler made a motion to approve the use of City Equipment and to pay staff for their time to install the hockey rink and whenever possible staff time be on regular time, compensated time or traded time and that the equipment in use would be the skid loader, truck and trailer and that staff be the only one using the equipment; Bettinger seconded. All in favor; motion carried.

    moved by Scheffler, seconded by Bettinger

    Passed

    All in favor

    p. 5Canvassing Board & City Council Meeting — 2016-11-15 Canvassing Board & CC Minutes (2016-11-15)Scheffler made a motion to approve the use of City Equipment and to pay staff for their time to install the hockey rink and whenever possible staff time be on regular time, compensated time or traded time and that the equipment in use would be the skid loader, truck and trailer and that staff be the only one using the …

  • M-12Pilon made a motion to participate in the Mayor's Butterfly Challenge; Rainville seconded. All in favor; motion carried.

    Exact transcript text

    Pilon made a motion to participate in the Mayor's Butterfly Challenge; Rainville seconded. All in favor; motion carried.

    moved by Pilon, seconded by Rainville

    Passed

    All in favor

    p. 5Canvassing Board & City Council Meeting — 2016-11-15 Canvassing Board & CC Minutes (2016-11-15)Pilon made a motion to participate in the Mayor's Butterfly Challenge; Rainville seconded. All in favor; motion carried.

  • M-13Rainville made a motion to approve Consent Agenda items 1.2, 1.3 and 1.4; Bettinger seconded. All in favor; motion carried.

    Exact transcript text

    Rainville made a motion to approve Consent Agenda items 1.2, 1.3 and 1.4; Bettinger seconded. All in favor; motion carried.

    moved by Rainville, seconded by Bettinger

    Passed

    All in favor

    p. 5Canvassing Board & City Council Meeting — 2016-11-15 Canvassing Board & CC Minutes (2016-11-15)Rainville made a motion to approve Consent Agenda items 1.2, 1.3 and 1.4; Bettinger seconded. All in favor; motion carried.

  • M-14Bettinger made a motion to approve the amended October 11, 2016 meeting minutes; Scheffler seconded. All in favor; motion carried.

    Exact transcript text

    Bettinger made a motion to approve the amended October 11, 2016 meeting minutes; Scheffler seconded. All in favor; motion carried.

    moved by Bettinger, seconded by Scheffler

    Passed

    All in favor

    p. 6Canvassing Board & City Council Meeting — 2016-11-15 Canvassing Board & CC Minutes (2016-11-15)Bettinger made a motion to approve the amended October 11, 2016 meeting minutes; Scheffler seconded. All in favor; motion carried.

  • M-15Bettinger made a motion to adopt Resolution 2016-25, A Resolution Authorizing issuance of a penalty for a liquor violation at Burns Bottle Shop; Scheffler seconded. All in favor; motion carried.

    Exact transcript text

    Bettinger made a motion to adopt Resolution 2016-25, A Resolution Authorizing issuance of a penalty for a liquor violation at Burns Bottle Shop; Scheffler seconded. All in favor; motion carried.

    moved by Bettinger, seconded by Scheffler

    Passed

    All in favor

    p. 6Canvassing Board & City Council Meeting — 2016-11-15 Canvassing Board & CC Minutes (2016-11-15)Bettinger made a motion to adopt Resolution 2016-25, A Resolution Authorizing issuance of a penalty for a liquor violation at Burns Bottle Shop; Scheffler seconded. All in favor; motion carried.

  • M-16Bettinger made a motion to have the Broadband Equipment removed from the City Offices and if there are charges associated with this to bring that back before the Council; Scheffler seconded... Three in favor; Pilon opposed. Motion carried.

    Exact transcript text

    Bettinger made a motion to have the Broadband Equipment removed from the City Offices and if there are charges associated with this to bring that back before the Council; Scheffler seconded... Three in favor; Pilon opposed. Motion carried.

    moved by Bettinger, seconded by Scheffler

    PassedSplit vote
    • YBettinger
    • YRainville
    • YScheffler
    • NPilon
    • ·Reighard
    p. 6Canvassing Board & City Council Meeting — 2016-11-15 Canvassing Board & CC Minutes (2016-11-15)Bettinger made a motion to have the Broadband Equipment removed from the City Offices and if there are charges associated with this to bring that back before the Council; Scheffler seconded. Rainville was concerned about any costs associated with this. Three in favor; Pilon opposed. Motion carried.p. 1Canvassing Board & City Council Meeting — 2016-11-15 Canvassing Board & CC Minutes (2016-11-15)Present: Mayor Jeff Pilon Councilmember Randy Bettinger Councilmember Mary Rainville Councilmember Jim Scheffler Absent: Councilmember Paul Reighard

  • M-17Bettinger made a motion to approve the purchase of a new laptop computer from RB's Computer for $729.00; Scheffler seconded... Two in favor of Bettinger's motion; Pilon and Rainville opposed. Motion failed.

    Exact transcript text

    Bettinger made a motion to approve the purchase of a new laptop computer from RB's Computer for $729.00; Scheffler seconded... Two in favor of Bettinger's motion; Pilon and Rainville opposed. Motion failed.

    moved by Bettinger, seconded by Scheffler

    FailedSplit vote
    • YBettinger
    • YScheffler
    • NPilon
    • NRainville
    • ·Reighard
    p. 6Canvassing Board & City Council Meeting — 2016-11-15 Canvassing Board & CC Minutes (2016-11-15)Bettinger made a motion to approve the purchase of a new laptop computer from RB's Computer for $729.00; Scheffler seconded.p. 6Canvassing Board & City Council Meeting — 2016-11-15 Canvassing Board & CC Minutes (2016-11-15)Two in favor of Bettinger's motion; Pilon and Rainville opposed. Motion failed.p. 1Canvassing Board & City Council Meeting — 2016-11-15 Canvassing Board & CC Minutes (2016-11-15)Present: Mayor Jeff Pilon Councilmember Randy Bettinger Councilmember Mary Rainville Councilmember Jim Scheffler Absent: Councilmember Paul Reighard

  • M-18Rainville made a motion to direct staff to get the specs and comparison for both computers for the used computer and to compare and of the features listed, do we truly need them based on what it is going to be used for and to find out if the hard drive is new or refurbished; Pilon seconded. All in favor; motion carried.

    Exact transcript text

    Rainville made a motion to direct staff to get the specs and comparison for both computers for the used computer and to compare and of the features listed, do we truly need them based on what it is going to be used for and to find out if the hard drive is new or refurbished; Pilon seconded. All in favor; motion carried.

    moved by Rainville, seconded by Pilon

    Passed

    All in favor

    p. 6Canvassing Board & City Council Meeting — 2016-11-15 Canvassing Board & CC Minutes (2016-11-15)Rainville made a motion to direct staff to get the specs and comparison for both computers for the used computer and to compare and of the features listed, do we truly need them based on what it is going to be used for and to find out if the hard drive is new or refurbished; Pilon seconded. All in favor; motion carried…

  • M-19Bettinger made a motion to have Glaze do Madson's review and that the Council perform the evaluations of Glaze and LaDoucer; Scheffler seconded. All in favor; motion carried.

    Exact transcript text

    Bettinger made a motion to have Glaze do Madson's review and that the Council perform the evaluations of Glaze and LaDoucer; Scheffler seconded. All in favor; motion carried.

    moved by Bettinger, seconded by Scheffler

    Passed

    All in favor

    p. 6Canvassing Board & City Council Meeting — 2016-11-15 Canvassing Board & CC Minutes (2016-11-15)Bettinger made a motion to have Glaze do Madson's review and that the Council perform the evaluations of Glaze and LaDoucer; Scheffler seconded. All in favor; motion carried.

  • M-20Bettinger made a motion to appoint Lori Streich to permanent Full Time Employee and to raise her salary $0.75 per hour; Scheffler seconded... Bettinger and Scheffler in favor; Rainville and Pilon opposed. Motion failed.

    Exact transcript text

    Bettinger made a motion to appoint Lori Streich to permanent Full Time Employee and to raise her salary $0.75 per hour; Scheffler seconded... Bettinger and Scheffler in favor; Rainville and Pilon opposed. Motion failed.

    moved by Bettinger, seconded by Scheffler

    FailedSplit vote
    • YBettinger
    • YScheffler
    • NRainville
    • NPilon
    • ·Reighard
    p. 7Canvassing Board & City Council Meeting — 2016-11-15 Canvassing Board & CC Minutes (2016-11-15)Bettinger made a motion to appoint Lori Streich to permanent Full Time Employee and to raise her salary $0.75 per hour; Scheffler seconded. Pilon would like to refrain from the language of "Permanent" as it indicates a more permanent position than typical and it can be argued. Rainville thinks that they should take the…p. 1Canvassing Board & City Council Meeting — 2016-11-15 Canvassing Board & CC Minutes (2016-11-15)Present: Mayor Jeff Pilon Councilmember Randy Bettinger Councilmember Mary Rainville Councilmember Jim Scheffler Absent: Councilmember Paul Reighard

  • M-21Bettinger made a motion to appoint Lori Streich to Full Time Employee and raise her salary $0.75 per hour; Rainville seconded. All in favor; motion carried.

    Exact transcript text

    Bettinger made a motion to appoint Lori Streich to Full Time Employee and raise her salary $0.75 per hour; Rainville seconded. All in favor; motion carried.

    moved by Bettinger, seconded by Rainville

    Passed

    All in favor

    p. 7Canvassing Board & City Council Meeting — 2016-11-15 Canvassing Board & CC Minutes (2016-11-15)Bettinger made a motion to appoint Lori Streich to Full Time Employee and raise her salary $0.75 per hour; Rainville seconded. All in favor; motion carried.

  • M-22Pilon made a motion to table this discussion until staff has a chance to investigate the cost of installing carpeting instead at the City Hall; Bettinger seconded. All in favor; motion carried.

    Exact transcript text

    Pilon made a motion to table this discussion until staff has a chance to investigate the cost of installing carpeting instead at the City Hall; Bettinger seconded. All in favor; motion carried.

    moved by Pilon, seconded by Bettinger

    Passed

    All in favor

    p. 7Canvassing Board & City Council Meeting — 2016-11-15 Canvassing Board & CC Minutes (2016-11-15)Pilon made a motion to table this discussion until staff has a chance to investigate the cost of installing carpeting instead at the City Hall; Bettinger seconded. All in favor; motion carried.

  • M-23Rainville made a motion to adopt Resolution 2016-26 and not to acquire either of the properties; Scheffler seconded. All in favor; motion carried.

    Exact transcript text

    Rainville made a motion to adopt Resolution 2016-26 and not to acquire either of the properties; Scheffler seconded. All in favor; motion carried.

    moved by Rainville, seconded by Scheffler

    Passed

    All in favor

    p. 7Canvassing Board & City Council Meeting — 2016-11-15 Canvassing Board & CC Minutes (2016-11-15)Rainville made a motion to adopt Resolution 2016-26 and not to acquire either of the properties; Scheffler seconded. All in favor; motion carried.

  • M-24Rainville made a motion to allow any of the Council Members to attend the Local Government Officials Meeting on November 30, 2016; Bettinger seconded. All in favor; motion carried.

    Exact transcript text

    Rainville made a motion to allow any of the Council Members to attend the Local Government Officials Meeting on November 30, 2016; Bettinger seconded. All in favor; motion carried.

    moved by Rainville, seconded by Bettinger

    Passed

    All in favor

    p. 7Canvassing Board & City Council Meeting — 2016-11-15 Canvassing Board & CC Minutes (2016-11-15)Rainville made a motion to allow any of the Council Members to attend the Local Government Officials Meeting on November 30, 2016; Bettinger seconded. All in favor; motion carried.

  • M-25Rainville made a motion to adjourn the meeting at 8:00 PM; Scheffler seconded. All in favor; motion carried.

    Exact transcript text

    Rainville made a motion to adjourn the meeting at 8:00 PM; Scheffler seconded. All in favor; motion carried.

    moved by Rainville, seconded by Scheffler

    Passed

    All in favor

    p. 7Canvassing Board & City Council Meeting — 2016-11-15 Canvassing Board & CC Minutes (2016-11-15)Rainville made a motion to adjourn the meeting at 8:00 PM; Scheffler seconded. All in favor; motion carried.

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