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Nowthen City Council meeting, June 14, 2016

City Council

Tuesday, June 14, 2016

Agenda

Not on file

What was on the agenda.

Packet

Not on file

The supporting materials the board reviewed.

Minutes

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The official record of what happened.

One-line summary

Council handled planning/zoning and road/bridge items, approved several purchases and policies (including a new truck package and Farmers Market budget), amended prior minutes to include full public comments, and rejected proposed changes to council pay and recording retention.

What was on the agenda

40 items as recorded in the minutes, each with a short summary of what was at issue.

  1. 0Approve/amend the meeting agenda

    Agenda amended to move Item 6.1.1 for discussion and add items on excavator rental and broadband meeting.

    • agenda_amendments
    Approved
    p. 1City Council Meeting — 2016-06-14 CC Minutes (2016-06-14)Approve/amend the meeting agenda - Rainville requested to move Item 6.1.1 out for discussion. Bettinger added item 5. F. Renting Excavator Equipment. Reighard added item 7. I. Broadband Meeting. Rainville made a motion to approve the amended agenda; Bettinger seconded. All in favor; motion carried.

  2. 1Sheriff Report

    Report given; no council action recorded.

    • sheriff_report
    • special_olympics_torch_run
    Discussion only
    p. 1City Council Meeting — 2016-06-14 CC Minutes (2016-06-14)1). Sheriff Report - Sgt. Ann Bluml stated that things have been quiet. There have been some newer deputies in the area. On Tuesday, June 28th, law enforcement will be having its Annual Torch Run (Flame of Hope) for Special Olympics. It starts at 8:30 am at the Ramsey Police Dept.

  3. 2Stormwater Pollution Prevention Program - Open for Public Comment

    Annual requirement noted; no public comments recorded.

    • stormwater
    • public_comment
    Discussion only
    p. 1City Council Meeting — 2016-06-14 CC Minutes (2016-06-14)2). Stormwater Pollution Prevention Program - Open for Public Comment - City Engineer Shane Nelson stated that this was an annual requirement to fulfill our annual Storm Water Pollution Prevention Program annual requirement. There were no comments from the public.

  4. 3Floor Items

    Public comments included union-history remarks, criticism of how floor items are handled, and a councilmember response regarding prior meeting comments; no formal action recorded under this item.

    • public_comment
    • employee_union_history
    • minutes_content
    Discussion only
    p. 1City Council Meeting — 2016-06-14 CC Minutes (2016-06-14)3). Floor Items: Debbie Mahutga, of 7560 Viking Blvd NW Anoka, wanted to set the record straight regarding the Nowthen employees wanting to check out Unions.p. 4City Council Meeting — 2016-06-14 CC Minutes (2016-06-14)Dan Williams, of 7967 191st Lane, said there are citizens that come up here and speak their mind month after month.p. 5City Council Meeting — 2016-06-14 CC Minutes (2016-06-14)Mary Rainville, of 6633 191st Ave NW, stands before the Council to address comments resident Dan Williams directed towards her as a Nowthen City Council Member at the May 10, 2016 Council meeting.

  5. 4aPlanning and Zoning - Planner service fees/pass through fees

    • planner_fees
    Tabled
    p. 6City Council Meeting — 2016-06-14 CC Minutes (2016-06-14)a). Planner service fees/pass through fees - Scheffler made a motion to table this for future discussion; Bettinger seconded. All in favor; motion carried.

  6. 4b1Planning and Zoning - Code Enforcement Direction - Gary Scott (21830 Xenon St.)

    • code_enforcement
    • gary_scott
    Approved
    p. 6City Council Meeting — 2016-06-14 CC Minutes (2016-06-14)(1). Gary Scott - 21830 Xenon St. - Pilon made a motion to have Stockman proceed with the proposed check list, as presented; Reighard seconded. All in favor; motion carried.

  7. 4b2Planning and Zoning - Code Enforcement Direction - Glen Connelly (8060 Viking Blvd)

    Tabled until Glen Connelly is aware of potential reapplication costs.

    • code_enforcement
    • glen_connelly
    • reapplication_fees
    Tabled
    p. 6City Council Meeting — 2016-06-14 CC Minutes (2016-06-14)(2). Glen Connelly - 8060 Viking Blvd - Bettinger asked if staff forwarded the reapplication fees proposed to Connelly to get his feedback on the matter. LaDoucer said that we have not yet. Rainville made a motion to table this until Glen Connelly is aware of what the potential costs are; Bettinger seconded. All in fav…

  8. 4cPlanning and Zoning - Jason Snyder/Mike Light - Council Consideration of replat/minor subdivision

    Matter to be tabled until Mr. Snyder can review attorney and planner opinions.

    • minor_subdivision
    • replat
    • jason_snyder
    • mike_light
    Tabled
    p. 6City Council Meeting — 2016-06-14 CC Minutes (2016-06-14)c). Jason Snyder/Mike Light - Council Consideration of replat/minor subdivision - The Council had directed staff to provide Mr. Snyder a copy of what the Attorney's and Planners opinions are. The matter will be tabled until such a time that Mr. Snyder can review the opinions and make a decision, if he wants to move for…

  9. 4dPlanning and Zoning - Ordinance Revision Consideration - Second Driveways

    Council debated how to handle a proposed ordinance change to allow additional driveways. A motion to send the proposal to Planning & Zoning for a public hearing failed on a 2-3 split, and Council instead voted to send the issue to P&Z first for recommendations before returning to Council for consideration.

    Initial motion for P&Z public hearing failed; a later motion to send to P&Z for recommendations passed.

    • ordinance_amendment
    • driveways
    • planning_and_zoning_process
    Approved
    p. 6City Council Meeting — 2016-06-14 CC Minutes (2016-06-14)d). Ordinance Revision Consideration - Second Driveways - Pilon made a motion to present a proposal to the P&Z for a public hearing on the ordinance amendment to allow additional driveways; Scheffler seconded.p. 7City Council Meeting — 2016-06-14 CC Minutes (2016-06-14)Pilon and Reighard in favor of the motion; three opposed. Motion failed. Rainville made a motion to present this to P&Z for recommendations of proposed changes and then present the proposal to Council for consideration; Bettinger seconded.p. 7City Council Meeting — 2016-06-14 CC Minutes (2016-06-14)LaDoucer suggested having it on the agenda, but noted "Open for public comment". All in favor; motion carried.

  10. 4ePlanning and Zoning - Ordinance Revision Consideration - IUP Condition Extensions

    Sent to Planning & Zoning for review and recommended change as presented by the attorney.

    • ordinance_amendment
    • iup_extensions
    Approved
    p. 7City Council Meeting — 2016-06-14 CC Minutes (2016-06-14)e). Ordinance Revision Consideration - IUP Condition Extensions - Scheffler made a motion to send this to P&Z for review and recommended chang, as presented by the Attorney; Reighard seconded. All in favor; motion carried.

  11. 4fPlanning and Zoning - Building Official Contracted Services

    Council accepted resignation and later tabled contracted services discussion.

    • building_official
    • contracted_services
    • resignation
    Approved
    p. 7City Council Meeting — 2016-06-14 CC Minutes (2016-06-14)f). Building Official Contracted Services - Bettinger accepted Leo Donovan's resignation; Scheffler seconded. All in favor; motion carried.p. 7City Council Meeting — 2016-06-14 CC Minutes (2016-06-14)Bettinger would like to table the contracted services discussion until a later date; Rainville seconded. All in favor; motion carried.

  12. 5aRoad and Bridge - Swap Meet (host a swap meet)

    Road & Bridge directed to set aside swap meet discussion for now and focus on other items.

    • road_and_bridge
    • swap_meet
    No action
    p. 7City Council Meeting — 2016-06-14 CC Minutes (2016-06-14)a). Swap Meet - Would the City be interested in hosting a swap meet - Bettinger made a motion to have Road and Bridge set aside their continued discussion for a swap meet for now and focus on other items; Scheffler seconded. All in favor; motion carried.

  13. 5bRoad and Bridge - Replace 1997 Chevy 1 ton, plow and box

    Council approved moving forward with purchasing a 2017 Ford 550 from Boyer Ford, plus a Towmaster box and Aspen plow, for a stated total of $74,366, with delivery expected in September if they proceeded right away.

    Approved purchase package for a Ford 550, box, and plow.

    • road_and_bridge
    • vehicle_purchase
    • plow
    • equipment
    Approved
    p. 7City Council Meeting — 2016-06-14 CC Minutes (2016-06-14)b). Replace 1997 Chevy 1 ton, plow and box- see memo & May 17 R&B minutes - Bettinger made a motion to move forward with purchasing the 2017 Ford 550 from Boyer Ford for $52,430.00 and the box from Towmaster for $16,475.00 and the Aspen Plow for $5,461.00 for a total of $74,366.00; Scheffler seconded.

  14. 5cRoad and Bridge - Dirt pile across from Recycling Center

    Declared dirt surplus and opened process for proposals with restoration requirement; proposals due Aug. 2.

    • road_and_bridge
    • surplus_property
    • dirt_pile
    • recycling_center
    Approved
    p. 8City Council Meeting — 2016-06-14 CC Minutes (2016-06-14)c). Dirt Pile across from Recycling Center - Recommend giving the dirt away - Attorney's opinion is that the City can give the dirt away since it has minimal value, once you factor in staff time.p. 8City Council Meeting — 2016-06-14 CC Minutes (2016-06-14)Bettinger made a motion to declare the dirt surplus and open it up for proposals from interested parties, including restoration of the site to its original condition and that proposals be submitted by August 2nd; Scheffler seconded. All in favor; motion carried.

  15. 5dRoad and Bridge - Policy for Transfer of Funds

    Tabled until July Council Workshop for discussion (motion carried 4-1).

    • road_and_bridge
    • fund_transfer_policy
    • capital_equipment_fund
    Tabled
    p. 8City Council Meeting — 2016-06-14 CC Minutes (2016-06-14)d). Policy for Transfer of Funds - See May R&B Minutes - Rainville made a motion to table this until the July Council Workshop, so the Council can review it and have a discussion on this matter first; Pilon seconded.p. 8City Council Meeting — 2016-06-14 CC Minutes (2016-06-14)Four in favor; Bettinger opposed. Motion carried.

  16. 5eRoad and Bridge - Hiring of Seasonal Ditch Mower and a Park/Roads Maintenance

    Council approved hiring Don Eldridge at $14.00 per hour for ditch mowing and authorized hiring a temporary seasonal assistant at $10.00 per hour for up to 186 days and up to 40 hours a week; the motion passed 4-1 with Pilon opposed.

    Hired Don Eldridge and authorized hiring a temporary seasonal assistant with stated hourly wages and time limits.

    • road_and_bridge
    • seasonal_hiring
    • ditch_mowing
    Approved
    p. 8City Council Meeting — 2016-06-14 CC Minutes (2016-06-14)e). Hiring of Seasonal Ditch Mower and a Park/Roads Maintenance- - Bettinger made a motion to hire Don Eldridge at $14.00 an hour to ditch mow and to hire a temporary seasonal assistant at $10.00 per hour for a time not to exceed 186 days and up to 40 hours a week; Reighard seconded.p. 8City Council Meeting — 2016-06-14 CC Minutes (2016-06-14)Four in favor; Pilon opposed. Motion carried.

  17. 5fRoad and Bridge - Rental of excavator for Ebony and Garnet project

    Approved rental of an excavator with lowest bid for up to a month, subject to determination of use by Glaze.

    • road_and_bridge
    • equipment_rental
    • ebony_and_garnet_project
    Approved
    p. 9City Council Meeting — 2016-06-14 CC Minutes (2016-06-14)f). Rental of excavator for Ebony and Garnet project - Scheffler made a motion to approve the rental of an excavator, with the lowest bid, for up to a month; if Glaze determines he has the use for it, including delivery and pickup; Bettinger seconded. All in favor; motion carried.

  18. 6.1.2Consent Agenda - Financial Report

    Approved as part of consent agenda items 1.2 through 1.9.

    • consent_agenda
    • financial_report
    Consent calendar
    p. 9City Council Meeting — 2016-06-14 CC Minutes (2016-06-14)Bettinger made a motion to approve Consent Agenda Items 1.2 through 1.9; Scheffler seconded. All in favor; motion carried.

  19. 6.1.3Consent Agenda - Approve All Audited Bills (claims and net distribution reports)

    Approved as part of consent agenda items 1.2 through 1.9.

    • consent_agenda
    • claims
    Consent calendar
    p. 9City Council Meeting — 2016-06-14 CC Minutes (2016-06-14)1.3 Approve All Audited Bills Claim # 10086 through Claim # 10113 and Claim # 10129 through Claim # 10166, plus Net Distribution reports dated May 9th, 16th and 31st, 2016.p. 9City Council Meeting — 2016-06-14 CC Minutes (2016-06-14)Bettinger made a motion to approve Consent Agenda Items 1.2 through 1.9; Scheffler seconded. All in favor; motion carried.

  20. 6.1.4Consent Agenda - Approve Liquor License Renewals (Bootleggers Saloon & Eatery; Bill's Superette)

    Approved as part of consent agenda items 1.2 through 1.9.

    • consent_agenda
    • liquor_licenses
    Consent calendar
    p. 9City Council Meeting — 2016-06-14 CC Minutes (2016-06-14)1.4 Approve Liquor License Renewals - Bootleggers Saloon & Eatery and Bill's Superettep. 9City Council Meeting — 2016-06-14 CC Minutes (2016-06-14)Bettinger made a motion to approve Consent Agenda Items 1.2 through 1.9; Scheffler seconded. All in favor; motion carried.

  21. 6.1.5Consent Agenda - Resolution 16-09 Accept donation from the Ramsey Lions (audio equipment and other needed items)

    Approved as part of consent agenda items 1.2 through 1.9.

    • consent_agenda
    • donation
    • audio_equipment
    Consent calendar
    p. 9City Council Meeting — 2016-06-14 CC Minutes (2016-06-14)1.5 Resolution 16-09 - Accept donation from the Ramsey Lions - towards the purchase of Audio Equipment and other needed items.p. 9City Council Meeting — 2016-06-14 CC Minutes (2016-06-14)Bettinger made a motion to approve Consent Agenda Items 1.2 through 1.9; Scheffler seconded. All in favor; motion carried.

  22. 6.1.6Consent Agenda - Resolution 16-10 Accept donation from the Ham Lake Area Chamber of Commerce (audio equipment and other needed items)

    Approved as part of consent agenda items 1.2 through 1.9.

    • consent_agenda
    • donation
    • audio_equipment
    Consent calendar
    p. 9City Council Meeting — 2016-06-14 CC Minutes (2016-06-14)1.6 Resolution 16-10 - Accept donation from the Ham Lake Area Chamber of Commerce - towards the purchase of Audio Equipment and other needed items.p. 9City Council Meeting — 2016-06-14 CC Minutes (2016-06-14)Bettinger made a motion to approve Consent Agenda Items 1.2 through 1.9; Scheffler seconded. All in favor; motion carried.

  23. 6.1.7Consent Agenda - Resolution 16-11 Accept donation from Gary Ash (Park & Rec Development Fund)

    Approved as part of consent agenda items 1.2 through 1.9.

    • consent_agenda
    • donation
    • park_and_rec
    Consent calendar
    p. 9City Council Meeting — 2016-06-14 CC Minutes (2016-06-14)1.7 Resolution 16-11 - Accept donation from Gary Ash - A personal donation to the Park & Rec. Development Fundp. 9City Council Meeting — 2016-06-14 CC Minutes (2016-06-14)Bettinger made a motion to approve Consent Agenda Items 1.2 through 1.9; Scheffler seconded. All in favor; motion carried.

  24. 6.1.8Consent Agenda - Resolution 16-12 Resolution for document destruction

    Approved as part of consent agenda items 1.2 through 1.9.

    • consent_agenda
    • records_destruction
    Consent calendar
    p. 9City Council Meeting — 2016-06-14 CC Minutes (2016-06-14)1.8 Resolution 16-12 - Resolution for document destruction.p. 9City Council Meeting — 2016-06-14 CC Minutes (2016-06-14)Bettinger made a motion to approve Consent Agenda Items 1.2 through 1.9; Scheffler seconded. All in favor; motion carried.

  25. 6.1.9Consent Agenda - Resolution 16-13 Resolution Amending Clerk's Notice of Completion of Vacation Proceedings

    Approved as part of consent agenda items 1.2 through 1.9.

    • consent_agenda
    • vacation_proceedings
    Consent calendar
    p. 9City Council Meeting — 2016-06-14 CC Minutes (2016-06-14)1.9 Resolution 16-13 - A Resolution Amending Clerk's Notice of Completion of Vacation Proceedingsp. 9City Council Meeting — 2016-06-14 CC Minutes (2016-06-14)Bettinger made a motion to approve Consent Agenda Items 1.2 through 1.9; Scheffler seconded. All in favor; motion carried.

  26. 6.1.1Approve May 10, 2016 City Council Meeting Minutes and May 24 Joint City Council/Planning and Zoning Meeting Minutes (removed for discussion)

    Council removed the minutes approval from the consent agenda for discussion and voted to amend the May 10, 2016 meeting minutes to include Dan Williams’ full comments. The motion carried with Bettinger and Reighard opposed and three members in favor.

    May 10 minutes amended to include full comments of Dan Williams (motion carried 3-2).

    • minutes_approval
    • minutes_amendment
    Approved
    p. 9City Council Meeting — 2016-06-14 CC Minutes (2016-06-14)1.1 Approve the May 10, 2016 City Council Meeting Minutes and May 24th Joint City Council/Planning and Zoning Meeting Minutes - Rainville made a motion that the May 10, 2016 Meeting minutes be amended to include the full comments of Dan Williams; Pilon seconded.p. 10City Council Meeting — 2016-06-14 CC Minutes (2016-06-14)Bettinger and Reighard opposed; Three in favor; motion carried.

  27. 7aCouncil Items - Recycling Center Design Plans

    Council approved proceeding with a new recycling center design presented at a workshop and authorized the architect to start drafting plans with a cost cap of $4,400; Rainville raised concern about whether a survey would be required.

    Authorized architect to draft plans with cost cap.

    • recycling_center
    • architect
    • capital_project_planning
    Approved
    p. 10City Council Meeting — 2016-06-14 CC Minutes (2016-06-14)a). Recycling Center Design Plans - Scheffler made a motion to move forward with the new design presented at the workshop and to have the architect start to draft the plans, not to exceed $4,400; Bettinger seconded. All in favor; motion carried.

  28. 7bCouncil Items - Audio Recording of Meetings (update on funding and room layout)

    Assigned Reighard and Pilon to work with LaDoucer to obtain proposals for July meeting.

    • audio_recording
    • meeting_transparency
    • procurement
    Approved
    p. 10City Council Meeting — 2016-06-14 CC Minutes (2016-06-14)b). Audio Recording of Meetings - Update on funding and room layout - Pilon made a motion to have Reighard and Pilon work with LaDoucer in obtaining proposals to present to the Council for the July Meeting; Rainville seconded. All in favor; motion carried.

  29. 7cCouncil Items - City Offices Interior Improvements

    Authorized additional quotes and HVAC installation with cost cap.

    • city_hall
    • hvac
    • facility_improvements
    Approved
    p. 10City Council Meeting — 2016-06-14 CC Minutes (2016-06-14)c). City Offices Interior Improvements - Bettinger made a motion to move forward with obtaining additional quotes and to have a HVAC system installed in an amount not to exceed $3,624; Scheffler seconded. All in favor; motion carried.

  30. 7dCouncil Items - Employee Reviews

    Directed gathering sample forms for next workshop.

    • employee_reviews
    • forms
    Approved
    p. 10City Council Meeting — 2016-06-14 CC Minutes (2016-06-14)d). Employee Reviews - Pilon made a motion to obtain sample forms from the League of MN Cities, Scheffler and others for the next workshop; Bettinger seconded. All in favor; motion carried.

  31. 7eCouncil Items - City Council Salaries - Amend Ordinance/Code

    Motion to move forward with Ordinance 2016-02 failed (2 in favor, 3 opposed).

    • council_salaries
    • ordinance_2016_02
    Denied
    p. 10City Council Meeting — 2016-06-14 CC Minutes (2016-06-14)e). City Council Salaries - Amend Ordinance/Code - Bettinger made a motion to move forward with Ordinance 2016-02; Scheffler seconded.p. 11City Council Meeting — 2016-06-14 CC Minutes (2016-06-14)Bettinger and Scheffler in favor; Three opposed. Motion failed.

  32. 7fCouncil Items - Schedule Budget Meetings

    Council members to submit dates to LaDoucer; no motion recorded.

    • budget_calendar
    Discussion only
    p. 11City Council Meeting — 2016-06-14 CC Minutes (2016-06-14)f). Schedule Budget Meetings - Council is to submit dates to LaDoucer so she can get some meeting dates scheduled.

  33. 7gCouncil Items - Retention Policy (CC, P&R, P&Z minutes and recordings)

    Council voted to proceed with a request for council action to post agendas, supplemental information, and minutes on the city’s website, with wording adjusted to allow posting 'as reasonably possible,' passing 3-2. Council also considered but rejected a proposed retention policy for meeting/workshop recordings and minutes, with Pilon and Rainville in favor and three members opposed.

    Motion to adopt proposed retention policy failed (2 in favor, 3 opposed).

    • records_retention
    • meeting_recordings
    Denied
    p. 11City Council Meeting — 2016-06-14 CC Minutes (2016-06-14)g). Retention Policy - CC, P&R, P&Z Minutes and Recordings - Rainville made a motion to adopt the proposed Retention Policy for all City Council, Commission and Committee meetings and Workshop recordings; Pilon seconded.p. 11City Council Meeting — 2016-06-14 CC Minutes (2016-06-14)Pilon; Rainville in favor; Three opposed; motion failed.

  34. 7hCouncil Items - Posting of agendas, supplemental information and minutes on City's website

    Council voted to proceed with a request for council action to post agendas, supplemental information, and minutes on the city’s website, with wording adjusted to allow posting 'as reasonably possible,' passing 3-2. Council also considered but rejected a proposed retention policy for meeting/workshop recordings and minutes, with Pilon and Rainville in favor and three members opposed.

    Approved with wording change to 'posted on the City's website, or as reasonably possible' (carried 3-2).

    • website_posting
    • transparency
    Approved
    p. 11City Council Meeting — 2016-06-14 CC Minutes (2016-06-14)h). Posting of Council, Commission and Committee Meeting agendas, supplemental information and minutes onto the City's website. - Rainville made a motion to move forward with the Request for Council Action for posting of all Council, Commission and Committee meeting agendas, supplemental information and minutes onto th…p. 12City Council Meeting — 2016-06-14 CC Minutes (2016-06-14)It was agreed to change the wording to state "posted on the City's website, or as reasonably possible". Rainville, Pilon and Reighard in favor; Bettinger; Scheffler opposed. Motion carried.

  35. 7iCouncil Items - August City Council Meeting Date Change (due to elections)

    Moved August meeting to Wednesday, August 10 at 7:00 PM.

    • meeting_schedule
    Approved
    p. 12City Council Meeting — 2016-06-14 CC Minutes (2016-06-14)i). August City Council Meeting Date Change - Due to elections - Bettinger made a motion to change the August City Council Meeting date to Wednesday, August 10th at 7:00 PM, due to elections; Pilon seconded. All in favor; motion carried.

  36. 7jCouncil Items - URRWMO Plan Open House June 29 at 7:00 PM

    Council members encouraged to attend; no motion recorded.

    • urrwmo
    • open_house
    Discussion only
    p. 12City Council Meeting — 2016-06-14 CC Minutes (2016-06-14)j). URRWMO Plan - Open House June 29th at 7:00 PM. - It was recommended that Council Members attend the Open House to give their input on the plan.

  37. 7kCouncil Items - Farmers Market 2016 Budget

    Council approved the 2016 Farmers Market Budget in the amount of $858.12 and noted that picnic tables were all in use at the parks and that Kolasa should request tables from the Nowthen Lions.

    Approved budget amount.

    • farmers_market
    • budget
    Approved
    p. 12City Council Meeting — 2016-06-14 CC Minutes (2016-06-14)k). Farmers Market 2016 Budget - Pilon made a motion to approve the 2016 Farmers Market Budget in the amount of $858.12; Bettinger seconded. All in favor; motion carried.

  38. 7lCouncil Items - Broadband Internet Meeting

    Reminder to notify staff and council about future hosted city meetings; no motion recorded.

    • broadband
    • meeting_notice
    Discussion only
    p. 12City Council Meeting — 2016-06-14 CC Minutes (2016-06-14)I). Broadband Internet Meeting - Reighard asks that if someone on the Council hosts a City meeting in the future, make sure that they let the City staff and the rest of the Council know about it. Pilon thinks, if it is not a City Meeting, a summary of the meeting could be written up and provided to the rest of the Coun…

  39. 8Introduction of New Items

    No new items introduced.

    • new_business
    No action
    p. 12City Council Meeting — 2016-06-14 CC Minutes (2016-06-14)## 8). Introduction of New Items: No new items introduced

  40. 9Adjourn

    Adjourned at 10:05 PM.

    • adjournment
    Approved
    p. 12City Council Meeting — 2016-06-14 CC Minutes (2016-06-14)Scheffler made a motion to adjourn the meeting at 10:05 PM; Rainville seconded. All in favor; motion carried.

Motions and votes

27 motions on the record. Split votes are highlighted.

  • M1Rainville made a motion to approve the amended agenda; Bettinger seconded. All in favor; motion carried.

    Exact transcript text

    Rainville made a motion to approve the amended agenda; Bettinger seconded. All in favor; motion carried.

    moved by Rainville, seconded by Bettinger

    Passed

    All in favor

    p. 1City Council Meeting — 2016-06-14 CC Minutes (2016-06-14)Rainville made a motion to approve the amended agenda; Bettinger seconded. All in favor; motion carried.

  • M2Scheffler made a motion to table this for future discussion; Bettinger seconded. All in favor; motion carried.

    Exact transcript text

    Scheffler made a motion to table this for future discussion; Bettinger seconded. All in favor; motion carried.

    moved by Scheffler, seconded by Bettinger

    Passed

    All in favor

    p. 6City Council Meeting — 2016-06-14 CC Minutes (2016-06-14)Planner service fees/pass through fees - Scheffler made a motion to table this for future discussion; Bettinger seconded. All in favor; motion carried.

  • M3Pilon made a motion to have Stockman proceed with the proposed check list, as presented; Reighard seconded. All in favor; motion carried.

    Exact transcript text

    Pilon made a motion to have Stockman proceed with the proposed check list, as presented; Reighard seconded. All in favor; motion carried.

    moved by Pilon, seconded by Reighard

    Passed

    All in favor

    p. 6City Council Meeting — 2016-06-14 CC Minutes (2016-06-14)Pilon made a motion to have Stockman proceed with the proposed check list, as presented; Reighard seconded. All in favor; motion carried.

  • M4Rainville made a motion to table this until Glen Connelly is aware of what the potential costs are; Bettinger seconded. All in favor; motion carried.

    Exact transcript text

    Rainville made a motion to table this until Glen Connelly is aware of what the potential costs are; Bettinger seconded. All in favor; motion carried.

    moved by Rainville, seconded by Bettinger

    Passed

    All in favor

    p. 6City Council Meeting — 2016-06-14 CC Minutes (2016-06-14)Rainville made a motion to table this until Glen Connelly is aware of what the potential costs are; Bettinger seconded. All in favor; motion carried.

  • M5Pilon made a motion to present a proposal to the P&Z for a public hearing on the ordinance amendment to allow additional driveways; Scheffler seconded.

    Exact transcript text

    Pilon made a motion to present a proposal to the P&Z for a public hearing on the ordinance amendment to allow additional driveways; Scheffler seconded.

    moved by Pilon, seconded by Scheffler

    Failed
    • YPilon
    • YReighard
    p. 6City Council Meeting — 2016-06-14 CC Minutes (2016-06-14)Pilon made a motion to present a proposal to the P&Z for a public hearing on the ordinance amendment to allow additional driveways; Scheffler seconded.p. 7City Council Meeting — 2016-06-14 CC Minutes (2016-06-14)Pilon and Reighard in favor of the motion; three opposed. Motion failed.

  • M6Rainville made a motion to present this to P&Z for recommendations of proposed changes and then present the proposal to Council for consideration; Bettinger seconded.

    Exact transcript text

    Rainville made a motion to present this to P&Z for recommendations of proposed changes and then present the proposal to Council for consideration; Bettinger seconded.

    moved by Rainville, seconded by Bettinger

    Passed

    All in favor

    p. 7City Council Meeting — 2016-06-14 CC Minutes (2016-06-14)Rainville made a motion to present this to P&Z for recommendations of proposed changes and then present the proposal to Council for consideration; Bettinger seconded.p. 7City Council Meeting — 2016-06-14 CC Minutes (2016-06-14)All in favor; motion carried.

  • M7Scheffler made a motion to send this to P&Z for review and recommended chang, as presented by the Attorney; Reighard seconded. All in favor; motion carried.

    Exact transcript text

    Scheffler made a motion to send this to P&Z for review and recommended chang, as presented by the Attorney; Reighard seconded. All in favor; motion carried.

    moved by Scheffler, seconded by Reighard

    Passed

    All in favor

    p. 7City Council Meeting — 2016-06-14 CC Minutes (2016-06-14)Scheffler made a motion to send this to P&Z for review and recommended chang, as presented by the Attorney; Reighard seconded. All in favor; motion carried.

  • M8Bettinger accepted Leo Donovan's resignation; Scheffler seconded. All in favor; motion carried.

    Exact transcript text

    Bettinger accepted Leo Donovan's resignation; Scheffler seconded. All in favor; motion carried.

    moved by Bettinger, seconded by Scheffler

    Passed

    All in favor

    p. 7City Council Meeting — 2016-06-14 CC Minutes (2016-06-14)Bettinger accepted Leo Donovan's resignation; Scheffler seconded. All in favor; motion carried.

  • M9Bettinger would like to table the contracted services discussion until a later date; Rainville seconded. All in favor; motion carried.

    Exact transcript text

    Bettinger would like to table the contracted services discussion until a later date; Rainville seconded. All in favor; motion carried.

    moved by Bettinger, seconded by Rainville

    Passed

    All in favor

    p. 7City Council Meeting — 2016-06-14 CC Minutes (2016-06-14)Bettinger would like to table the contracted services discussion until a later date; Rainville seconded. All in favor; motion carried.

  • M10Bettinger made a motion to have Road and Bridge set aside their continued discussion for a swap meet for now and focus on other items; Scheffler seconded. All in favor; motion carried.

    Exact transcript text

    Bettinger made a motion to have Road and Bridge set aside their continued discussion for a swap meet for now and focus on other items; Scheffler seconded. All in favor; motion carried.

    moved by Bettinger, seconded by Scheffler

    Passed

    All in favor

    p. 7City Council Meeting — 2016-06-14 CC Minutes (2016-06-14)Bettinger made a motion to have Road and Bridge set aside their continued discussion for a swap meet for now and focus on other items; Scheffler seconded. All in favor; motion carried.

  • M11Bettinger made a motion to move forward with purchasing the 2017 Ford 550 from Boyer Ford for $52,430.00 and the box from Towmaster for $16,475.00 and the Aspen Plow for $5,461.00 for a total of $74,366.00; Scheffler seconded.

    Exact transcript text

    Bettinger made a motion to move forward with purchasing the 2017 Ford 550 from Boyer Ford for $52,430.00 and the box from Towmaster for $16,475.00 and the Aspen Plow for $5,461.00 for a total of $74,366.00; Scheffler seconded.

    moved by Bettinger, seconded by Scheffler

    Passed

    All in favor

    p. 7City Council Meeting — 2016-06-14 CC Minutes (2016-06-14)Bettinger made a motion to move forward with purchasing the 2017 Ford 550 from Boyer Ford for $52,430.00 and the box from Towmaster for $16,475.00 and the Aspen Plow for $5,461.00 for a total of $74,366.00; Scheffler seconded.p. 7City Council Meeting — 2016-06-14 CC Minutes (2016-06-14)All in favor; motion carried.

  • M12Bettinger made a motion to declare the dirt surplus and open it up for proposals from interested parties, including restoration of the site to its original condition and that proposals be submitted by August 2nd; Scheffler seconded. All in favor; motion carried.

    Exact transcript text

    Bettinger made a motion to declare the dirt surplus and open it up for proposals from interested parties, including restoration of the site to its original condition and that proposals be submitted by August 2nd; Scheffler seconded. All in favor; motion carried.

    moved by Bettinger, seconded by Scheffler

    Passed

    All in favor

    p. 8City Council Meeting — 2016-06-14 CC Minutes (2016-06-14)Bettinger made a motion to declare the dirt surplus and open it up for proposals from interested parties, including restoration of the site to its original condition and that proposals be submitted by August 2nd; Scheffler seconded. All in favor; motion carried.

  • M13Rainville made a motion to table this until the July Council Workshop, so the Council can review it and have a discussion on this matter first; Pilon seconded.

    Exact transcript text

    Rainville made a motion to table this until the July Council Workshop, so the Council can review it and have a discussion on this matter first; Pilon seconded.

    moved by Rainville, seconded by Pilon

    Passed
    • NBettinger
    p. 8City Council Meeting — 2016-06-14 CC Minutes (2016-06-14)Rainville made a motion to table this until the July Council Workshop, so the Council can review it and have a discussion on this matter first; Pilon seconded.p. 8City Council Meeting — 2016-06-14 CC Minutes (2016-06-14)Four in favor; Bettinger opposed. Motion carried.

  • M14Bettinger made a motion to hire Don Eldridge at $14.00 an hour to ditch mow and to hire a temporary seasonal assistant at $10.00 per hour for a time not to exceed 186 days and up to 40 hours a week; Reighard seconded.

    Exact transcript text

    Bettinger made a motion to hire Don Eldridge at $14.00 an hour to ditch mow and to hire a temporary seasonal assistant at $10.00 per hour for a time not to exceed 186 days and up to 40 hours a week; Reighard seconded.

    moved by Bettinger, seconded by Reighard

    Passed
    • NPilon
    p. 8City Council Meeting — 2016-06-14 CC Minutes (2016-06-14)Bettinger made a motion to hire Don Eldridge at $14.00 an hour to ditch mow and to hire a temporary seasonal assistant at $10.00 per hour for a time not to exceed 186 days and up to 40 hours a week; Reighard seconded.p. 8City Council Meeting — 2016-06-14 CC Minutes (2016-06-14)Four in favor; Pilon opposed. Motion carried.

  • M15Scheffler made a motion to approve the rental of an excavator, with the lowest bid, for up to a month; if Glaze determines he has the use for it, including delivery and pickup; Bettinger seconded. All in favor; motion carried.

    Exact transcript text

    Scheffler made a motion to approve the rental of an excavator, with the lowest bid, for up to a month; if Glaze determines he has the use for it, including delivery and pickup; Bettinger seconded. All in favor; motion carried.

    moved by Scheffler, seconded by Bettinger

    Passed

    All in favor

    p. 9City Council Meeting — 2016-06-14 CC Minutes (2016-06-14)Scheffler made a motion to approve the rental of an excavator, with the lowest bid, for up to a month; if Glaze determines he has the use for it, including delivery and pickup; Bettinger seconded. All in favor; motion carried.

  • M16Bettinger made a motion to approve Consent Agenda Items 1.2 through 1.9; Scheffler seconded. All in favor; motion carried.

    Exact transcript text

    Bettinger made a motion to approve Consent Agenda Items 1.2 through 1.9; Scheffler seconded. All in favor; motion carried.

    moved by Bettinger, seconded by Scheffler

    Passed

    All in favor

    p. 9City Council Meeting — 2016-06-14 CC Minutes (2016-06-14)Bettinger made a motion to approve Consent Agenda Items 1.2 through 1.9; Scheffler seconded. All in favor; motion carried.

  • M17Rainville made a motion that the May 10, 2016 Meeting minutes be amended to include the full comments of Dan Williams; Pilon seconded.

    Exact transcript text

    Rainville made a motion that the May 10, 2016 Meeting minutes be amended to include the full comments of Dan Williams; Pilon seconded.

    moved by Rainville, seconded by Pilon

    Passed
    • NBettinger
    • NReighard
    p. 9City Council Meeting — 2016-06-14 CC Minutes (2016-06-14)Rainville made a motion that the May 10, 2016 Meeting minutes be amended to include the full comments of Dan Williams; Pilon seconded.p. 10City Council Meeting — 2016-06-14 CC Minutes (2016-06-14)Bettinger and Reighard opposed; Three in favor; motion carried.

  • M18Scheffler made a motion to move forward with the new design presented at the workshop and to have the architect start to draft the plans, not to exceed $4,400; Bettinger seconded. All in favor; motion carried.

    Exact transcript text

    Scheffler made a motion to move forward with the new design presented at the workshop and to have the architect start to draft the plans, not to exceed $4,400; Bettinger seconded. All in favor; motion carried.

    moved by Scheffler, seconded by Bettinger

    Passed

    All in favor

    p. 10City Council Meeting — 2016-06-14 CC Minutes (2016-06-14)Scheffler made a motion to move forward with the new design presented at the workshop and to have the architect start to draft the plans, not to exceed $4,400; Bettinger seconded. All in favor; motion carried.

  • M19Pilon made a motion to have Reighard and Pilon work with LaDoucer in obtaining proposals to present to the Council for the July Meeting; Rainville seconded. All in favor; motion carried.

    Exact transcript text

    Pilon made a motion to have Reighard and Pilon work with LaDoucer in obtaining proposals to present to the Council for the July Meeting; Rainville seconded. All in favor; motion carried.

    moved by Pilon, seconded by Rainville

    Passed

    All in favor

    p. 10City Council Meeting — 2016-06-14 CC Minutes (2016-06-14)Pilon made a motion to have Reighard and Pilon work with LaDoucer in obtaining proposals to present to the Council for the July Meeting; Rainville seconded. All in favor; motion carried.

  • M20Bettinger made a motion to move forward with obtaining additional quotes and to have a HVAC system installed in an amount not to exceed $3,624; Scheffler seconded. All in favor; motion carried.

    Exact transcript text

    Bettinger made a motion to move forward with obtaining additional quotes and to have a HVAC system installed in an amount not to exceed $3,624; Scheffler seconded. All in favor; motion carried.

    moved by Bettinger, seconded by Scheffler

    Passed

    All in favor

    p. 10City Council Meeting — 2016-06-14 CC Minutes (2016-06-14)Bettinger made a motion to move forward with obtaining additional quotes and to have a HVAC system installed in an amount not to exceed $3,624; Scheffler seconded. All in favor; motion carried.

  • M21Pilon made a motion to obtain sample forms from the League of MN Cities, Scheffler and others for the next workshop; Bettinger seconded. All in favor; motion carried.

    Exact transcript text

    Pilon made a motion to obtain sample forms from the League of MN Cities, Scheffler and others for the next workshop; Bettinger seconded. All in favor; motion carried.

    moved by Pilon, seconded by Bettinger

    Passed

    All in favor

    p. 10City Council Meeting — 2016-06-14 CC Minutes (2016-06-14)Pilon made a motion to obtain sample forms from the League of MN Cities, Scheffler and others for the next workshop; Bettinger seconded. All in favor; motion carried.

  • M22Bettinger made a motion to move forward with Ordinance 2016-02; Scheffler seconded.

    Exact transcript text

    Bettinger made a motion to move forward with Ordinance 2016-02; Scheffler seconded.

    moved by Bettinger, seconded by Scheffler

    Failed
    • YBettinger
    • YScheffler
    p. 10City Council Meeting — 2016-06-14 CC Minutes (2016-06-14)Bettinger made a motion to move forward with Ordinance 2016-02; Scheffler seconded.p. 11City Council Meeting — 2016-06-14 CC Minutes (2016-06-14)Bettinger and Scheffler in favor; Three opposed. Motion failed.

  • M23Rainville made a motion to adopt the proposed Retention Policy for all City Council, Commission and Committee meetings and Workshop recordings; Pilon seconded.

    Exact transcript text

    Rainville made a motion to adopt the proposed Retention Policy for all City Council, Commission and Committee meetings and Workshop recordings; Pilon seconded.

    moved by Rainville, seconded by Pilon

    Failed
    • YPilon
    • YRainville
    p. 11City Council Meeting — 2016-06-14 CC Minutes (2016-06-14)Rainville made a motion to adopt the proposed Retention Policy for all City Council, Commission and Committee meetings and Workshop recordings; Pilon seconded.p. 11City Council Meeting — 2016-06-14 CC Minutes (2016-06-14)Pilon; Rainville in favor; Three opposed; motion failed.

  • M24Rainville made a motion to move forward with the Request for Council Action for posting of all Council, Commission and Committee meeting agendas, supplemental information and minutes onto the City's website. Pilon seconded.

    Exact transcript text

    Rainville made a motion to move forward with the Request for Council Action for posting of all Council, Commission and Committee meeting agendas, supplemental information and minutes onto the City's website. Pilon seconded.

    moved by Rainville, seconded by Pilon

    PassedSplit vote
    • YRainville
    • YPilon
    • YReighard
    • NBettinger
    • NScheffler
    p. 11City Council Meeting — 2016-06-14 CC Minutes (2016-06-14)Rainville made a motion to move forward with the Request for Council Action for posting of all Council, Commission and Committee meeting agendas, supplemental information and minutes onto the City's website. Pilon seconded.p. 12City Council Meeting — 2016-06-14 CC Minutes (2016-06-14)Rainville, Pilon and Reighard in favor; Bettinger; Scheffler opposed. Motion carried.

  • M25Bettinger made a motion to change the August City Council Meeting date to Wednesday, August 10th at 7:00 PM, due to elections; Pilon seconded. All in favor; motion carried.

    Exact transcript text

    Bettinger made a motion to change the August City Council Meeting date to Wednesday, August 10th at 7:00 PM, due to elections; Pilon seconded. All in favor; motion carried.

    moved by Bettinger, seconded by Pilon

    Passed

    All in favor

    p. 12City Council Meeting — 2016-06-14 CC Minutes (2016-06-14)Bettinger made a motion to change the August City Council Meeting date to Wednesday, August 10th at 7:00 PM, due to elections; Pilon seconded. All in favor; motion carried.

  • M26Pilon made a motion to approve the 2016 Farmers Market Budget in the amount of $858.12; Bettinger seconded. All in favor; motion carried.

    Exact transcript text

    Pilon made a motion to approve the 2016 Farmers Market Budget in the amount of $858.12; Bettinger seconded. All in favor; motion carried.

    moved by Pilon, seconded by Bettinger

    Passed

    All in favor

    p. 12City Council Meeting — 2016-06-14 CC Minutes (2016-06-14)Pilon made a motion to approve the 2016 Farmers Market Budget in the amount of $858.12; Bettinger seconded. All in favor; motion carried.

  • M27Scheffler made a motion to adjourn the meeting at 10:05 PM; Rainville seconded. All in favor; motion carried.

    Exact transcript text

    Scheffler made a motion to adjourn the meeting at 10:05 PM; Rainville seconded. All in favor; motion carried.

    moved by Scheffler, seconded by Rainville

    Passed

    All in favor

    p. 12City Council Meeting — 2016-06-14 CC Minutes (2016-06-14)Scheffler made a motion to adjourn the meeting at 10:05 PM; Rainville seconded. All in favor; motion carried.

Dollar amounts in motions

Amounts named in or tied to a motion that passed, each shown with the motion. A motion can approve an amount, cap it, or remove it from a list, so read the motion text. These links are AI-extracted, and the minutes control.

  • Purchase of 2017 Ford 550 from Boyer Ford (part of truck/box/plow package).

    $52,430

    Motion Bettinger made a motion to move forward with purchasing the 2017 Ford 550 from Boyer Ford for $52,430.00 and the box from Towmaster for $16,475.00 and the Aspen Plow for $5,461.00 for a total of $74,366.00; Scheffler seconded. Passed(All in favor)
    p. 7City Council Meeting — 2016-06-14 CC Minutes (2016-06-14)purchasing the 2017 Ford 550 from Boyer Ford for $52,430.00

  • Purchase of the truck box from Towmaster (part of truck/box/plow package).

    $16,475

    Motion Bettinger made a motion to move forward with purchasing the 2017 Ford 550 from Boyer Ford for $52,430.00 and the box from Towmaster for $16,475.00 and the Aspen Plow for $5,461.00 for a total of $74,366.00; Scheffler seconded. Passed(All in favor)
    p. 7City Council Meeting — 2016-06-14 CC Minutes (2016-06-14)and the box from Towmaster for $16,475.00

  • Purchase of the Aspen plow (part of truck/box/plow package).

    $5,461

    Motion Bettinger made a motion to move forward with purchasing the 2017 Ford 550 from Boyer Ford for $52,430.00 and the box from Towmaster for $16,475.00 and the Aspen Plow for $5,461.00 for a total of $74,366.00; Scheffler seconded. Passed(All in favor)
    p. 7City Council Meeting — 2016-06-14 CC Minutes (2016-06-14)and the Aspen Plow for $5,461.00

  • Total for 2017 Ford 550, box, and Aspen plow package.

    $74,366

    Motion Bettinger made a motion to move forward with purchasing the 2017 Ford 550 from Boyer Ford for $52,430.00 and the box from Towmaster for $16,475.00 and the Aspen Plow for $5,461.00 for a total of $74,366.00; Scheffler seconded. Passed(All in favor)
    p. 7City Council Meeting — 2016-06-14 CC Minutes (2016-06-14)for a total of $74,366.00

  • Hourly wage authorized to hire Don Eldridge to ditch mow.

    $14

    Motion Bettinger made a motion to hire Don Eldridge at $14.00 an hour to ditch mow and to hire a temporary seasonal assistant at $10.00 per hour for a time not to exceed 186 days and up to 40 hours a week; Reighard seconded. Passed(Four in favor; Pilon opposed.)
    p. 8City Council Meeting — 2016-06-14 CC Minutes (2016-06-14)hire Don Eldridge at $14.00 an hour to ditch mow

  • Hourly wage authorized for a temporary seasonal assistant (up to 186 days and up to 40 hours/week).

    $10

    Motion Bettinger made a motion to hire Don Eldridge at $14.00 an hour to ditch mow and to hire a temporary seasonal assistant at $10.00 per hour for a time not to exceed 186 days and up to 40 hours a week; Reighard seconded. Passed(Four in favor; Pilon opposed.)
    p. 8City Council Meeting — 2016-06-14 CC Minutes (2016-06-14)hire a temporary seasonal assistant at $10.00 per hour for a time not to exceed 186 days and up to 40 hours a week;

  • Architect to draft recycling center design plans, not to exceed $4,400.

    $4,400

    Motion Scheffler made a motion to move forward with the new design presented at the workshop and to have the architect start to draft the plans, not to exceed $4,400; Bettinger seconded. All in favor; motion carried. Passed(All in favor)
    p. 10City Council Meeting — 2016-06-14 CC Minutes (2016-06-14)have the architect start to draft the plans, not to exceed $4,400;

  • HVAC system installation for city offices interior improvements, not to exceed $3,624.

    $3,624

    Motion Bettinger made a motion to move forward with obtaining additional quotes and to have a HVAC system installed in an amount not to exceed $3,624; Scheffler seconded. All in favor; motion carried. Passed(All in favor)
    p. 10City Council Meeting — 2016-06-14 CC Minutes (2016-06-14)have a HVAC system installed in an amount not to exceed $3,624;

  • Approved the 2016 Farmers Market Budget.

    $858

    Motion Pilon made a motion to approve the 2016 Farmers Market Budget in the amount of $858.12; Bettinger seconded. All in favor; motion carried. Passed(All in favor)
    p. 12City Council Meeting — 2016-06-14 CC Minutes (2016-06-14)approve the 2016 Farmers Market Budget in the amount of $858.12;

Sources

Documents and recordings archived for this meeting, when available.

The summary on this page is AI-extracted and may need correction. The PDFs and the meeting recording are the official record. What do the trust labels mean?