Tuesday, October 8, 2013
Agenda
Not on file
What was on the agenda.
One-line summary
Council held a delinquent fire-call public hearing (no attendees), approved zoning actions for the Weiss–Schake lot/variance and the Greens’ CUP, approved consent items including delinquent fire fee certification, and approved purchases (trailer, trees, computer/server upgrades) while tabling recycling door bids and taking steps to stop residents grading city roads.
27 items as recorded in the packet and minutes, each with a short summary of what was at issue.
PHPublic hearing - Delinquent Fire Calls
The council opened and closed a public hearing on delinquent fire calls with no one present, then later approved a consent agenda item to adopt Resolution 2013-22 certifying delinquent fire service fees for collection, with documents in the packet showing an unpaid fire call invoice and a proposed assessment total for the listed property.
Public hearing held; no one present; hearing closed.
AApprove/amend the meeting agenda
Approved as amended (added items 7.f–7.h and 8.a).
1Floor Items
Public comment
During floor items, Councilmember Rainville spoke as a resident about an online petition concerning Goose Lake Winery and objected to claims suggesting the city wanted to shut down the winery to sell the land to a developer, saying the council had not discussed developing the property and had supported the winery while expecting compliance with its CUP.
Comments included Goose Lake Winery petition concerns and an easement pond maintenance concern; pond issue deferred to a future agenda item.
2Introduction of New Fire Fighters
Introductions only.
3Declaration of retirement of the old Fire Engine
1989 fire engine declared retired.
4Sheriff Update
Lt. Bouley provided September 2013 calls-for-service update.
5aGary Shake - Variance request (in conjunction with William Weiss request)
Variance to allow reduction in nonconforming lot size by .17 acres, with easements and ROW dedication conditions.
Council approved a variance for Gary Schake and a related lot line reconfiguration for William Weiss, adopting six conditions including easements near Ford Brook, a trail easement, Verde Valley Road right-of-way dedication, and city-covered survey work for easement descriptions, matching the staff and Planning & Zoning Commission recommendation in the packet.
Approved with six conditions as recommended.
5bWilliam Weiss - Lot Line Reconfiguration Request
Council approved a variance for Gary Schake and a related lot line reconfiguration for William Weiss, adopting six conditions including easements near Ford Brook, a trail easement, Verde Valley Road right-of-way dedication, and city-covered survey work for easement descriptions, matching the staff and Planning & Zoning Commission recommendation in the packet.
Approved in conjunction with Schake variance with the same conditions.
5cJoe Green - Request for CUP
CUP to allow two principal residential structures on a single parcel within C-1 zoning district at 19949 St. Francis Blvd.
Council approved Joe and Mary Ann Green’s conditional use permit to allow two principal residential structures on a single parcel in the C-1 district, with conditions addressing the 3-Way Electric business/IUP determination, survey submission, grading and erosion control, building height, septic and soil testing review, building permitting, demolition timing, and underground utilities upon future commercial development.
Approved with 11 conditions.
5dLong Range Transportation Plan - Revisions and Joint meeting
Joint meeting scheduled for Oct. 29 at 6:00 PM to review preliminary plan and approve for public hearing.
5eBill's Superette - Code Violation Penalty
Council adopted Resolution 2013-23 authorizing issuance of a penalty for a tobacco violation at Bill’s Superette following a failed compliance check noted in the code enforcement summary in the packet.
Resolution 2013-23 adopted authorizing issuance of a penalty for a tobacco violation.
5fCode Enforcement Updates/Recommendations
Council voted to request a site visit with Mr. Ortell and proceed with an Administrative Notice if he does not respond or comply, tying to the code enforcement summary describing the property’s history and pending compliance issues.
Motion to request a site visit with Mr. Ortell and proceed with an Administrative Notice if no response/noncompliance.
6.1Consent Agenda 1.1 - Approve minutes (Sept. 10, 2013 and Sept. 19, 2013 special meeting)
Approved under consent agenda motion.
6.2Consent Agenda 1.2 - Approve audited bills (Claim #8352–#8404) plus net distribution reports
Approved under consent agenda motion.
6.3Consent Agenda 1.3 - Financial Report
Approved under consent agenda motion.
6.4Consent Agenda 1.4 - Adopt Resolution 2013-22 certifying delinquent fire service fees
The council opened and closed a public hearing on delinquent fire calls with no one present, then later approved a consent agenda item to adopt Resolution 2013-22 certifying delinquent fire service fees for collection, with documents in the packet showing an unpaid fire call invoice and a proposed assessment total for the listed property.
Approved under consent agenda motion.
6.5Consent Agenda 1.5 - Proclamation - National Homelessness Month (November)
Approved under consent agenda motion.
7aTrailer Purchase
Council approved purchasing a 24-foot load trailer for an amount not to exceed $5,987.12, consistent with the trailer listing in the packet.
Approved purchase of 24 ft Load Trailer not to exceed $5,987.12.
7bChamber of Commerce Newsletter Article (Due November 1st)
Assigned to Rainville to draft and provide to LaDoucer to forward.
7cTree Replacements at City Offices
Council approved buying two trees to be planted for an amount not to exceed $500, after staff noted prior tree losses and available general fund landscaping budget in the packet memo.
Approved purchase of two trees not to exceed $500.
7dOffice Computer Upgrades
Council approved upgrading the city’s computers and server; the packet included multiple RB’s Computer Service estimates, but the minutes did not record a specific approved amount.
Approved upgrade of computers and server (no dollar amount recorded in minutes).
7eQuote for replacement of overhead doors at recycling center
Council tabled the recycling center door replacement until more detailed bids are received, with direction that proposals should be in writing and the city should consider standard bidding procedures in administrative policies.
Table until future detailed bids are received.
7fLiability Coverage - Waiver Form
Added to agenda
Council decided not to waive the monetary limits on municipal tort liability.
7gGrading & Road repairs being done by residents
Added to agenda
After reporting incidents where a resident graded a city road and another neighbor complained, council directed staff to send a letter stating it is unlawful to perform work on city roads and approved keeping a log of which roads are graded, when, and how many passes.
Council directed staff to send a letter to the resident; also approved logging of roads graded, date/time, and passes.
7hInterviewing of seasonal employee applicants
Added to agenda
Scheffler and Meyer to work with Joe Glaze on interviewing applicants.
8aNowthen Memorial Park Bathrooms
Added to agenda
Council discussed requesting quotes for dividers and fixing door locks; no motion recorded.
ADJMeeting Adjourned
Adjourned at 8:25 PM.
16 motions on the record.
M1Pilon motion to approve the agenda as amended; Meyer seconded. All in favor; motion carried.
Pilon motion to approve the agenda as amended; Meyer seconded. All in favor; motion carried
moved by Pilon, seconded by Meyer
All in favor; motion carried
M2Pilon made a motion to declare the 1989 Fire Engine retired; Meyer seconded. All in favor; motion carried.
Pilon made a motion to declare the 1989 Fire Engine retired; Meyer seconded. All in favor; motion carried.
moved by Pilon, seconded by Meyer
All in favor; motion carried
M3Scheffler made a motion to approve Gary Shake's Variance request with the six (6) following condition, as recommended by staff and the Planning and Zoning Commission (PIN 14-33-25-41-0002 & 0003):.
Scheffler made a motion to approve Gary Shake's Variance request with the six (6) following condition, as recommended by staff and the Planning and Zoning Commission (PIN 14-33-25-41-0002 & 0003):
moved by Scheffler, seconded by Rainville
All in favor; motion carried
M4Rainville made a motion to approve Lot Line Reconfiguration in conjunction with the Variance Request of Gary Shake with the conditions as stated above; Meyer seconded. All in favor; motion carried. (PIN 14-33-25- 41-0007).
Rainville made a motion to approve Lot Line Reconfiguration in conjunction with the Variance Request of Gary Shake with the conditions as stated above; Meyer seconded. All in favor; motion carried. (PIN 14-33-25- 41-0007)
moved by Rainville, seconded by Meyer
All in favor; motion carried
M5Meyer made a motion to approve the request by Joe Green and Mary Ann for a CUP with the conditions below, as outlined by staff:.
Meyer made a motion to approve the request by Joe Green and Mary Ann for a CUP with the conditions below, as outlined by staff:
moved by Meyer, seconded by Rainville
All in favor; motion carried
M6Scheffler made a motion to Adopt Resolution 2013-23, A Resolution Authorizing Issuance of a Penalty for a Tobacco Violation at Bill's Superette, 8077 Viking Blvd.; Meyer seconded. All in favor; motion carried.
Scheffler made a motion to Adopt Resolution 2013-23, A Resolution Authorizing Issuance of a Penalty for a Tobacco Violation at Bill's Superette, 8077 Viking Blvd .; Meyer seconded. All in favor; motion carried.
moved by Scheffler, seconded by Meyer
All in favor; motion carried
M7Meyer made a motion to move forward with requesting a site visit with Mr. Ortell, then move forward with an Administrative Notice if Mr. Ortell does not respond or does not comply; Rainville seconded. All in favor; motion carried.
Meyer made a motion to move forward with requesting a site visit with Mr. Ortell, then move forward with an Administrative Notice if Mr. Ortell does not respond or does not comply; Rainville seconded. All in favor; motion carried.
moved by Meyer, seconded by Rainville
All in favor; motion carried
M8Rainville made a motion to approve the consent agenda, as presented; Schulz seconded. All in favor; motion carried.
Rainville made a motion to approve the consent agenda, as presented; Schulz seconded. All in favor; motion carried.
moved by Rainville, seconded by Schulz
All in favor; motion carried
M9Scheffler made a motion to approve the purchase of a 24 Ft. Long Load Trailer in an amount not to exceed $5,987.12; Schulz seconded. All in favor; motion carried.
Scheffler made a motion to approve the purchase of a 24 Ft. Long Load Trailer in an amount not to exceed $5,987.12; Schulz seconded. All in favor; motion carried.
moved by Scheffler, seconded by Schulz
All in favor; motion carried
M10Schulz made a motion to approve the purchase of two trees to be planted for an amount not to exceed $500; Scheffler seconded. All in favor; motion carried.
Schulz made a motion to approve the purchase of two trees to be planted for an amount not to exceed $500; Scheffler seconded. All in favor; motion carried.
moved by Schulz, seconded by Scheffler
All in favor; motion carried
M11Scheffler made a motion to upgrade the computers and the server; Meyer seconded. All in favor; motion carried.
Scheffler made a motion to upgrade the computers and the server; Meyer seconded. All in favor; motion carried.
moved by Scheffler, seconded by Meyer
All in favor; motion carried
M12Meyer made a motion to table the recycling door replacement until future detailed bids are received.
Meyer made a motion to table the recycling door replacement until future detailed bids are received.
moved by Meyer, seconded by Rainville
All in favor; motion carried
M13Rainville made a motion not to waive the monetary limits on the municipal tort liability; Meyer seconded. All in favor; motion carried.
Rainville made a motion not to waive the monetary limits on the municipal tort liability; Meyer seconded. All in favor; motion carried.
moved by Rainville, seconded by Meyer
All in favor; motion carried
M14Pilon made a motion to have staff send a letter; Schulz seconded. All in favor; motion carried.
Pilon made a motion to have staff send a letter; Schulz seconded. All in favor; motion carried.
moved by Pilon, seconded by Schulz
All in favor; motion carried
M15Schulz made a motion to have staff log what roads are being graded, date and time they are graded and how many passes;.
Schulz made a motion to have staff log what roads are being graded, date and time they are graded and how many passes;
moved by Schulz, seconded by Rainville
All in favor; motion carried
M16Rainville made a motion to adjourn the meeting at 8:25 PM; Meyer seconded. All in favor; motion carried.
Rainville made a motion to adjourn the meeting at 8:25 PM; Meyer seconded. All in favor; motion carried.
moved by Rainville, seconded by Meyer
All in favor; motion carried
Amounts named in or tied to a motion that passed, each shown with the motion. A motion can approve an amount, cap it, or remove it from a list, so read the motion text. These links are AI-extracted, and the minutes control.
Interest rate stated for unpaid delinquent fire service fee certification/assessment.
$6
Total for selected claims (Claim #8352 through #8404) approved under consent agenda.
$77,638
Purchase of a 24 ft long Load Trailer (not to exceed).
$5,987
Purchase of two trees to be planted (not to exceed).
$500
Treasurer's report total cash in bank accounts as of 09/30/13.
$1,320,914
Current investments grand total (Certificates of Deposit) as of 10/01/2013.
$467,696
Documents and recordings archived for this meeting, when available.
The summary on this page is AI-extracted and may need correction. The PDFs and the meeting recording are the official record. What do the trust labels mean?