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Nowthen Special City Council meeting, September 17, 2012

Special City Council

Monday, September 17, 2012

Agenda

Not on file

What was on the agenda.

Packet

Not on file

The supporting materials the board reviewed.

Minutes

Open PDF ↗

The official record of what happened.

One-line summary

Council reviewed 2012 budget impacts including the Old Viking Bridge replacement and approved a proposed 2013 Budget/Levy of $1,149,000.00.

What was on the agenda

4 items as recorded in the minutes, each with a short summary of what was at issue.

  1. ACall to order / meeting notice

    Special City Council Meeting at 8:30 AM; meeting taped for transcribing purposes only.

    Minutes do not show a separate call-to-order action; meeting details are stated in the header.

    Discussion only
    p. 1Special City Council Meeting — 2012-09-17 Special Council Minutes (2012-09-17)# CITY OF NOWTHEN SPECIAL CITY COUNCIL MEETING MONDAY, SEPTEMBER 17, 2012 @ 8:30 AM (Meeting will be taped for transcribing purposes only)

  2. BRoll call / attendance

    Present: Bill Schulz, Jeff Pilon, Harlan Meyer, Laurie Olmon.

    Attendance recorded; no separate action noted.

    Discussion only
    p. 1Special City Council Meeting — 2012-09-17 Special Council Minutes (2012-09-17)Present: Bill Schulz Jeff Pilon Harlan Meyer Laurie Olmon

  3. CBudget and Levy discussion (Old Viking Bridge; 2012 budget review; levy schedule; sheriff contract deficit; Country Meadows culvert)

    Discussion of Old Viking Bridge grant and costs, funding sources for City share, bid timeline, 2013 levy schedule impact from refunding 2006A GO Bonds, sheriff contract deficit, and unbudgeted culvert replacement estimate.

    Staff told the council the Old Viking Bridge would be replaced this year and that the City was awarded the grant. The council discussed the project cost estimate and noted that the county joint powers agreement does not include certain items (engineering, materials, testing, county administrative fees, and MnDOT lab service fees) that the City will incur directly. The council also reviewed the 2012 budget and identified specific funds totaling $69,000.00 to use toward the City’s portion, with bids due October 4 and expected to come to council October 9 for approval.

    After reviewing budget pressures (including levy schedule impacts and other unbudgeted items), the council approved a proposed 2013 Budget/Levy of $1,149,000.00, noted in the minutes as a 4.86% increase from last year’s budget.

    During the budget review, staff reported that the 2013 levy schedule related to refunding the 2006A GO Bonds was higher than anticipated and that there was a calculated deficit of $53,139.18 toward the 2013 Sheriff contract. The council also discussed an unbudgeted culvert replacement in Country Meadows, with a verbal engineer estimate of roughly $40,000, and noted they expected to better understand the culvert cost after camera inspection.

    Discussion occurred; the related approval motion for proposed 2013 Budget/Levy is recorded separately.

    • Old Viking Bridge replacement
    • 2013 Proposed Budget/Levy
    • 2013 Sheriff contract deficit
    • Country Meadows culvert replacement
    Discussion only
    p. 1Special City Council Meeting — 2012-09-17 Special Council Minutes (2012-09-17)Budget and Levy - LaDoucer informed the City Council that she did confirm with Nelson that the Old Viking Bridge would be replaced this year. The City was awarded the grant to replace the bridge. Construction of the Old Viking Bridge Project and the cost estimate is roughly $100,000 for Bridge Bond and $67,500 for City…p. 1Special City Council Meeting — 2012-09-17 Special Council Minutes (2012-09-17)The County Joint Powers Agreement does not include Engineering, materials, testing, County administrative fees or MN Dot lab service fees. The City will incur these costs directly.p. 1Special City Council Meeting — 2012-09-17 Special Council Minutes (2012-09-17)The City Council reviewed the 2012 Budget and recognized the following funds to utilize for the City's portion of the costs for the Old Viking Bridge replacement:p. 1Special City Council Meeting — 2012-09-17 Special Council Minutes (2012-09-17)The bids are due October 4th and will be presented to the City Council for approval on October 9, 2012.p. 1Special City Council Meeting — 2012-09-17 Special Council Minutes (2012-09-17)LaDoucer then explained to the City Council that with the refunding of the 2006A GO Bonds the Levy Schedule for 2013 if $120,828.51. That is more than originally anticipated. She has calculated a deficit of $53,139.18 towards the 2013 Sheriff contract. The other unbudgeted item is the culvert replacement in Country Mea…p. 1Special City Council Meeting — 2012-09-17 Special Council Minutes (2012-09-17)The City Council reviewed the current proposed budget to see about reducing some costs in some areas to absorb these items.p. 1Special City Council Meeting — 2012-09-17 Special Council Minutes (2012-09-17)LaDoucer stated that the budget is already tight and if the Council keeps cutting everything to the bare minimum there will be nothing for emergencies.

  4. DApprove proposed 2013 Budget/Levy

    Motion to approve the proposed Budget/Levy for 2013, including stated percent increase.

    After reviewing budget pressures (including levy schedule impacts and other unbudgeted items), the council approved a proposed 2013 Budget/Levy of $1,149,000.00, noted in the minutes as a 4.86% increase from last year’s budget.

    Approved by motion recorded in minutes.

    • 2013 Proposed Budget/Levy
    Approved
    p. 2Special City Council Meeting — 2012-09-17 Special Council Minutes (2012-09-17)Pilon made the motion to approve $1,149,000.00 as the Proposed Budget/Levy for 2013; Olmon seconded the motion. All in favor; motion carried. This will be an increase of 4.86% from last year's budget.

Motions and votes

1 motion on the record.

  • M-1Pilon made the motion to approve $1,149,000.00 as the Proposed Budget/Levy for 2013; Olmon seconded the motion.

    Exact transcript text

    Pilon made the motion to approve $1,149,000.00 as the Proposed Budget/Levy for 2013; Olmon seconded the motion.

    moved by Pilon, seconded by Olmon

    Passed

    All in favor

    p. 2Special City Council Meeting — 2012-09-17 Special Council Minutes (2012-09-17)Pilon made the motion to approve $1,149,000.00 as the Proposed Budget/Levy for 2013; Olmon seconded the motion. All in favor; motion carried.

Dollar amounts in motions

Amounts named in or tied to a motion that passed, each shown with the motion. A motion can approve an amount, cap it, or remove it from a list, so read the motion text. These links are AI-extracted, and the minutes control.

  • Approved proposed Budget/Levy amount for 2013.

    $1,149,000

    Motion Pilon made the motion to approve $1,149,000.00 as the Proposed Budget/Levy for 2013; Olmon seconded the motion. Passed(All in favor)
    p. 2Special City Council Meeting — 2012-09-17 Special Council Minutes (2012-09-17)Pilon made the motion to approve $1,149,000.00 as the Proposed Budget/Levy for 2013; Olmon seconded the motion.

Sources

Documents and recordings archived for this meeting, when available.

The summary on this page is AI-extracted and may need correction. The PDFs and the meeting recording are the official record. What do the trust labels mean?