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Nowthen City Council meeting, October 17, 2011

City Council

Monday, October 17, 2011

Agenda

Not on file

What was on the agenda.

Packet

Not on file

The supporting materials the board reviewed.

Minutes

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The official record of what happened.

One-line summary

Council directed an RFP for contracted building inspector services, rescheduled the next council meeting, discussed recycling center upgrades and community development planning, and took steps toward inspecting and upgrading the banquet facility center.

What was on the agenda

3 items as recorded in the minutes, each with a short summary of what was at issue.

  1. 1Building Official / Planner positions

    Discussed options for staffing building inspector services; directed an RFP and review/interview process; requested a formal proposal from TPC; rescheduled the next council meeting.

    Council discussed whether to hire a part-time inspector or contract for the work, then directed staff/consultants to prepare and release an RFP for contracted building inspector services (to go out October 19 with an October 31 deadline) and assigned members to narrow proposals to five candidates for interviews before the next council meeting.

    Council voted to move the council meeting to November 9 at 7:30 PM.

    Council directed that TPC submit a formal proposal that includes attending Planning & Zoning meetings.

    Multiple motions under this item were carried.

    • Building inspector services RFP
    • TPC proposal
    • Meeting schedule change
    Approved
    p. 1City Council Meeting — 2011-10-17 CC Minutes (2011-10-17)1). Building Official / Planner positions: - The City Council discussed the pros and cons of hiring an inspector as a part-time employee or contracting these services.p. 1City Council Meeting — 2011-10-17 CC Minutes (2011-10-17)Olmon made a motion to have LaDoucer, Ruppe and Olson put together an RFP for Contracted services for Building Inspector services to go out October 19th with a deadline date of October 31st; Meyer seconded. All in favor; motion carried.p. 1City Council Meeting — 2011-10-17 CC Minutes (2011-10-17)Meyer made a motion to have Olmon, Leistico and Olson go through the RFP's and whittle it down to 5 candidates to interview before the next City Council Meeting; Olmon seconded. All in favor; motion carried.p. 1City Council Meeting — 2011-10-17 CC Minutes (2011-10-17)Meyer made a motion to move the Council Meeting to November 9th at 7:30 PM; Pilon seconded. All in favor; motion carried.p. 1City Council Meeting — 2011-10-17 CC Minutes (2011-10-17)Pilon made a motion for TPC to submit a formal proposal including attending the P & Z Meetings; Schulz seconded. All in favor; motion carried.

  2. 2Council Items

    Recycling center signage/upgrades; folding chairs for City Hall; community development planning discussions.

    Council voted to have Pilon and Leistico put together a plan and obtain estimates for a new facade for the recycling center.

    Pilon stated a desire to move 25 chairs from the pavilion to City Hall for city meetings, and Meyer and Schulz were assigned to sort through the chairs and discard the bad ones.

    Olmon proposed bringing in someone to look at planning and the community’s future; Olmon and Pilon were to contact Dan Licht and Liz to discuss what they want for a proposal of services.

    One sub-item included a carried motion; other sub-items were discussion/assignments without a recorded motion.

    • Recycling center facade estimates
    • City Hall folding chairs
    • Community development proposal
    Discussion only
    p. 1City Council Meeting — 2011-10-17 CC Minutes (2011-10-17)2). Council Items:p. 1City Council Meeting — 2011-10-17 CC Minutes (2011-10-17)a). Recycling Center Signs / upgrades - Olmon made a motion to have Pilon and Leistico work on putting a plan together and obtaining estimates for a new facade for the recycling center; Meyer seconded. All in favor; motion carried.p. 1City Council Meeting — 2011-10-17 CC Minutes (2011-10-17)b). Folding Chairs for the City Hall - Pilon wants to move the 25 chairs from the pavilion to the City Hall for use during the City meetings. Council Members Meyer and Schulz will go through the chairs and get rid of the bad ones.p. 1City Council Meeting — 2011-10-17 CC Minutes (2011-10-17)c). Community Development - Olmon would like to bring someone into look at the planning of our community and the future of our community. Olmon and Pilon will contact Dan Licht and Liz to discuss what we want for a proposal of services.

  3. 3Banquet Facility Center

    Reviewed facility condition; authorized inspections and obtaining quotes for sprinkler installation.

    Council reconvened at the Banquet Facility Center, reviewed the facility’s condition, voted to hire someone to inspect the septic system, mechanical and mold, and voted to obtain quotes to install sprinklers in the building.

    Two motions under this item were carried.

    • Banquet facility inspections
    • Sprinkler quotes
    • Reconvene meeting location
    Approved
    p. 2City Council Meeting — 2011-10-17 CC Minutes (2011-10-17)Meyer made a motion to reconvene Council Meeting at the Banquet Facility Center; Schulz seconded. All in favor; Motion carried.p. 2City Council Meeting — 2011-10-17 CC Minutes (2011-10-17)3). Banquet Facility Center: - The City Council reviewed the current condition of the facility.p. 2City Council Meeting — 2011-10-17 CC Minutes (2011-10-17)Pilon made a motion to hire someone to inspect the septic system, mechanical and mold; Olmon seconded. All in favor; motion carried.p. 2City Council Meeting — 2011-10-17 CC Minutes (2011-10-17)Pilon made a motion to obtain quotes to install sprinklers in the building; Olmon seconded. All in favor; motion carried.

Motions and votes

8 motions on the record.

  • M1Olmon made a motion to have LaDoucer, Ruppe and Olson put together an RFP for Contracted services for Building Inspector services to go out October 19th with a deadline date of October 31st; Meyer seconded.

    Exact transcript text

    Olmon made a motion to have LaDoucer, Ruppe and Olson put together an RFP for Contracted services for Building Inspector services to go out October 19th with a deadline date of October 31st; Meyer seconded.

    moved by Olmon, seconded by Meyer

    Passed

    All in favor

    p. 1City Council Meeting — 2011-10-17 CC Minutes (2011-10-17)Olmon made a motion to have LaDoucer, Ruppe and Olson put together an RFP for Contracted services for Building Inspector services to go out October 19th with a deadline date of October 31st; Meyer seconded. All in favor; motion carried.

  • M2Meyer made a motion to have Olmon, Leistico and Olson go through the RFP's and whittle it down to 5 candidates to interview before the next City Council Meeting; Olmon seconded.

    Exact transcript text

    Meyer made a motion to have Olmon, Leistico and Olson go through the RFP's and whittle it down to 5 candidates to interview before the next City Council Meeting; Olmon seconded.

    moved by Meyer, seconded by Olmon

    Passed

    All in favor

    p. 1City Council Meeting — 2011-10-17 CC Minutes (2011-10-17)Meyer made a motion to have Olmon, Leistico and Olson go through the RFP's and whittle it down to 5 candidates to interview before the next City Council Meeting; Olmon seconded. All in favor; motion carried.

  • M3Meyer made a motion to move the Council Meeting to November 9th at 7:30 PM; Pilon seconded.

    Exact transcript text

    Meyer made a motion to move the Council Meeting to November 9th at 7:30 PM; Pilon seconded.

    moved by Meyer, seconded by Pilon

    Passed

    All in favor

    p. 1City Council Meeting — 2011-10-17 CC Minutes (2011-10-17)Meyer made a motion to move the Council Meeting to November 9th at 7:30 PM; Pilon seconded. All in favor; motion carried.

  • M4Pilon made a motion for TPC to submit a formal proposal including attending the P & Z Meetings; Schulz seconded.

    Exact transcript text

    Pilon made a motion for TPC to submit a formal proposal including attending the P & Z Meetings; Schulz seconded.

    moved by Pilon, seconded by Schulz

    Passed

    All in favor

    p. 1City Council Meeting — 2011-10-17 CC Minutes (2011-10-17)Pilon made a motion for TPC to submit a formal proposal including attending the P & Z Meetings; Schulz seconded. All in favor; motion carried.

  • M5Olmon made a motion to have Pilon and Leistico work on putting a plan together and obtaining estimates for a new facade for the recycling center; Meyer seconded.

    Exact transcript text

    Olmon made a motion to have Pilon and Leistico work on putting a plan together and obtaining estimates for a new facade for the recycling center; Meyer seconded.

    moved by Olmon, seconded by Meyer

    Passed

    All in favor

    p. 1City Council Meeting — 2011-10-17 CC Minutes (2011-10-17)a). Recycling Center Signs / upgrades - Olmon made a motion to have Pilon and Leistico work on putting a plan together and obtaining estimates for a new facade for the recycling center; Meyer seconded. All in favor; motion carried.

  • M6Meyer made a motion to reconvene Council Meeting at the Banquet Facility Center; Schulz seconded.

    Exact transcript text

    Meyer made a motion to reconvene Council Meeting at the Banquet Facility Center; Schulz seconded.

    moved by Meyer, seconded by Schulz

    Passed

    All in favor

    p. 2City Council Meeting — 2011-10-17 CC Minutes (2011-10-17)Meyer made a motion to reconvene Council Meeting at the Banquet Facility Center; Schulz seconded. All in favor; Motion carried.

  • M7Pilon made a motion to hire someone to inspect the septic system, mechanical and mold; Olmon seconded.

    Exact transcript text

    Pilon made a motion to hire someone to inspect the septic system, mechanical and mold; Olmon seconded.

    moved by Pilon, seconded by Olmon

    Passed

    All in favor

    p. 2City Council Meeting — 2011-10-17 CC Minutes (2011-10-17)Pilon made a motion to hire someone to inspect the septic system, mechanical and mold; Olmon seconded. All in favor; motion carried.

  • M8Pilon made a motion to obtain quotes to install sprinklers in the building; Olmon seconded.

    Exact transcript text

    Pilon made a motion to obtain quotes to install sprinklers in the building; Olmon seconded.

    moved by Pilon, seconded by Olmon

    Passed

    All in favor

    p. 2City Council Meeting — 2011-10-17 CC Minutes (2011-10-17)Pilon made a motion to obtain quotes to install sprinklers in the building; Olmon seconded. All in favor; motion carried.

Sources

Documents and recordings archived for this meeting, when available.

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