M1Approve or amend the meeting agenda for this evening.
Exact transcript text
approve or amend the meeting agenda for this evening
Passed
Voice vote; motion carried.
8:32all those in favor hi bosz motion carries
Loading Meetings
Tuesday, July 10, 2018
Agenda
Not posted
What was on the agenda.
One-line summary
At its July 10, 2018 meeting, the Nowthen City Council approved several staffing-transition actions after the clerk-treasurer's resignation, directed follow-up on Bar None and a variance issue, authorized road-maintenance quote gathering, dedicated donations to City Hall improvements, refunded part of a tree escrow, and removed Dan Williams from the election-judge list.
20 items as recorded in the packet and minutes, each with a plain-English summary of what was at issue.
A1Approve or amend meeting agenda
Meeting policy was read and the council considered amendments to the printed agenda.
The council amended the agenda by moving several consent items to council items, deleting one consent item, correcting council-item numbering, and adding Nowthen Lions Night to Unite and an Anoka County Chamber article item, then approved the agenda as amended.
The agenda was approved as amended; the transcript does not record a roll-call vote.
A2Law enforcement report and Bar None follow-up
The sheriff's office liaison gave a public-safety report covering suspicious activity, park incidents, a crash, and Bar None calls for service.
The sheriff's office liaison reported continuing calls for service at Bar None and concern that staff there were relying on law enforcement to take control of residents who run or become out of control. Council directed planner Stockman to investigate city records, including any conditional-use permit, and report back.
Council approved having the planner investigate Bar None records and report back.
A3Business from the floor
Residents spoke from the floor, including comments about the clerk-treasurer's resignation, city services, and an election-judge concern.
No council action was taken during business from the floor.
A4Mr. Yuni/Beauty planning item
The council considered a matter involving Mr. Yuni/Beauty and neighboring parties.
The council tabled the planning item to August because the parties were still considering an offer and had a meeting scheduled with the planner to finalize documentation in a way consistent with city ordinances.
Tabled to the August meeting while the parties and planner continue working on documentation.
A5Mr. Plumber variance request
The council discussed a variance request for Mr. Plumber's building location and setback issue.
A motion to deny the variance was made and seconded, but after discussion about whether city representatives had inspected or approved footings and whether the building location changed, the denial motion was rescinded. Council instead requested written information from the building official and planner on what was approved, what occurred, and who was responsible for confirming the structure location.
A motion to deny was rescinded, and the council instead requested written information from the building official and planner before deciding.
A6Clarification on staff obtaining quotes and committee process
Council discussed whether advisory committees or staff need council approval before gathering quotes for projects.
Council debated whether advisory committees may have staff gather quotes without council direction. An initial broad quote-gathering clarification was withdrawn, and council approved a narrower clarification allowing time-sensitive maintenance projects to bypass committees and come to council through staff. Council then separately authorized staff to investigate costs for specific culvert, road, ditch, Watercress, and Bison Street work.
Council approved a clarification that time-sensitive maintenance projects may bypass the committee process and be brought to council by staff.
A7Authorize staff to obtain road and culvert repair quotes
Council authorized staff to gather pricing for specific road, culvert, ditch, and pavement repair items.
Council debated whether advisory committees may have staff gather quotes without council direction. An initial broad quote-gathering clarification was withdrawn, and council approved a narrower clarification allowing time-sensitive maintenance projects to bypass committees and come to council through staff. Council then separately authorized staff to investigate costs for specific culvert, road, ditch, Watercress, and Bison Street work.
Council approved staff obtaining cost information for the listed road and culvert work.
A8Consent agenda
The consent agenda was considered after several items had been moved to council items earlier in the meeting.
The transcript does not list the remaining consent agenda items individually.
A9Planning and Zoning Commission training requirement
Council discussed proposed mandatory Planning and Zoning Commission land-use training and city-attorney presentation.
Council discussed requiring Planning and Zoning commissioners to complete League of Minnesota Cities land-use training and attend a city-attorney presentation. Because of staffing, timing, and scope concerns, the motion was rescinded and was expected to return with changes.
The motion was rescinded and expected to return with changes at a later meeting.
A10Micro-treaty tree escrow refund
Council considered how much escrow money to refund for the micro-treaty tree issue and how much to keep for additional trees.
Council discussed that the developer had paid $5,000 connected with 15 trees but that the city did not receive exactly the species or locations originally contemplated and was still owed at least one tree. Council approved refunding $4,500 and using the remaining $500 together with park funds for additional trees.
Council approved refunding $4,500 and using the remaining $500 with park funds for trees.
A11Budget meeting and August meeting scheduling
Council discussed possible dates for budget meetings and the August council meeting schedule.
The transcript records scheduling discussion but no clear formal vote.
A12Employment personnel policies
Council considered next steps on employment personnel policies, including staff questions and possible attorney review.
Council approved having councilmember Rainville work through staff questions, contact the attorney if needed, clean up the draft employment/personnel policies, and return in August. The separate training-plan and job-description items were tabled because related discussion was expected later.
Council approved research, possible attorney contact, cleanup of the draft, and return in August; the vote excerpt appears later in the transcript as transcribed.
A13Training plan and job descriptions
Council considered training plan and job-description items.
Council approved having councilmember Rainville work through staff questions, contact the attorney if needed, clean up the draft employment/personnel policies, and return in August. The separate training-plan and job-description items were tabled because related discussion was expected later.
Tabled in light of further anticipated discussion.
A14Ramsey Lions donation and City Hall improvements
Council considered use of the Ramsey Lions donation and the mayor's snowmobile-ride donation for City Hall improvements.
Council approved placing the $10,000 Ramsey Lions donation and the mayor's $831.34 snowmobile-ride donation into the capital improvement fund and dedicating the money to City Hall improvements. Councilmembers Bryan and Rainville were directed to gather staff and council input, develop possible improvements and costs, and bring bids and scope back for final council decision.
The motion carried with at least one opposed vote, but voter names were not recorded in the transcript.
A15Clerk-treasurer resignation
Council considered accepting the clerk-treasurer's resignation.
Council accepted the clerk-treasurer's resignation effective July 20 after acknowledging 16 years of service, despite a request during discussion to try to retain her. Council then authorized the mayor and councilmember Bryan to work with Ellen on short-term clerical help, consider a short-term contract with Cory for transition and election assistance, research interim administrative help, and call a special meeting on the search process for a full-time replacement.
Council accepted the resignation; discussion included a request not to accept it and instead talk with the clerk-treasurer about staying.
A16Temporary and interim administrative help
Council considered temporary office help, a possible short-term contract with Cory, interim administrative help, and a special meeting for the replacement search.
Council accepted the clerk-treasurer's resignation effective July 20 after acknowledging 16 years of service, despite a request during discussion to try to retain her. Council then authorized the mayor and councilmember Bryan to work with Ellen on short-term clerical help, consider a short-term contract with Cory for transition and election assistance, research interim administrative help, and call a special meeting on the search process for a full-time replacement.
The motion carried with at least one no vote, but voter names were not recorded in the transcript.
A17Item H RCA
An RCA that appeared the night of the meeting was considered for tabling.
The transcript does not identify the RCA subject beyond item H.
A18Resolution 2018-23 appointing election judges
Council considered Resolution 2018-23 appointing election judges and a request to remove Dan Williams from the list.
Council debated whether Dan Williams should remain on the list of election judges in Resolution 2018-23. Supporters said he was qualified and had served before without complaints; the motion sponsor cited past public behavior and paperwork concerns. The motion to remove his name carried.
The motion to remove Dan Williams carried; the transcript indicates opposition but does not identify voters.
A19Lakeside Cabinets golf carts and temporary road closure
Council considered Lakeside Cabinets' request for golf-cart use and a temporary road closure connected with an event.
Council approved the Lakeside Cabinets request for golf-cart use and a temporary road closure only after the mayor clarified with the applicant what part of 199th and Iguana would be closed, how businesses would keep access, and where golf carts would travel.
Approval was tied to the mayor clarifying the closure, business access, and where golf carts would travel.
A20Nowthen Lions Night to Unite fee waiver
The Nowthen Lions requested waiver of a park rental fee for a Night to Unite event.
The Nowthen Lions requested waiver of a $53.44 rental fee for a Night to Unite event, but the provided transcript cuts off before the council's discussion or vote is available.
The provided transcript ends mid-item before any motion or vote is shown.
18 motions on the record. Split votes are highlighted.
M1Approve or amend the meeting agenda for this evening.
approve or amend the meeting agenda for this evening
Voice vote; motion carried.
M2We authorized planner Stockman to investigate that record back to the council.
we authorized planner Stockman to investigate that record back to the council
moved by Mayor
Voice vote; outcome appears carried from the transcript.
M3We table this to the August meeting.
we table this to the August meeting
moved by Mayor
Voice vote; motion carried.
M4We deny the request for the variance based on information provided to us by our planner.
we deny the request for the variance based on information provided to us by our planner
moved by Bryan
The motion was rescinded before a final vote.
M5We request our building official the under planner to provide to us what occurred there what was approved what occurred whose responsibility is it to make sure that structure is according to located according to plan.
we request our building official the under planner to provide to us what occurred there what was approved what occurred whose responsibility is it to make sure that that structure is according to located according to plan
moved by Bryan
Voice vote; motion carried.
M6In order to continue to do city business that council approval is not required for obtaining quotes when it's part of gathering data for a project that will eventually need to go before council.
in order to continue to do city business that council approval is not required for obtaining quotes when it's part of gathering data for a project that will eventually need to go before council
moved by Bryan
The motion was withdrawn after discussion.
M7Time sensitive projects deemed by at least for now until we get our process redefined that time-sensitive projects can be time-sensitive projects that may or may not normally go through a committee staff should be able to bypass that the committee process especially for maintenance items on Roman bridge and bringing those items to council attention without having to use the committee.
time sensitive projects deemed by at least for now until we get our our process redefined that time-sensitive projects can be time-sensitive projects that may or may not normally go through a committee staff should be able to bypass that the committee process especially for maintenance items on Roman bridge and and bringing those items to council attention without having to use the committee
moved by Bryan
Voice vote; motion carried.
M8Have staff investigate cost.
have staff investigate cost
moved by Mayor
Voice vote; outcome appears carried from the transcript.
M9Council authorized the following current Planning and Zoning commissioners taken past the League of Minnesota cities land used courses and view the webinars listed below within 60 days of passage for this RCA and attend the presentation by the city of turn.
council authorized the following current Planning and Zoning commissioners taken past the League of Minnesota cities land used courses and view the webinars listed below within 60 days of passage for this RCA and attend the presentation by the city of turn
moved by Rainville
The motion was rescinded and expected to return next month.
M10Refund 4500 up to 5,000 and use that other for the final tree.
refund 4500 up to 5,000 and use that other for the final tree
moved by Bender
Voice vote; motion carried.
M11Research the questions that were raised by staff authorized me if necessary to contact the attorney if there's any quickly gala t questions we're going to clean up the draft and bring it back to the August meeting for approval.
research the questions that were raised by staff authorized me if necessary to contact the attorney if there's any quickly gala t questions we're going to clean up the draft and bring it back to the August meeting for approval
moved by Rainville
Voice vote; motion carried.
M12Table those and in light of further discussion that would likely be coming up on these items.
table those and in light of further discussion that would likely be coming up on these items
moved by Mayor
Voice vote; motion carried.
M13Use the $10,000 donation from Ramsey liens plus eight hundred and thirty one dollars and thirty four cents that the mayor has donated from the previous Mears snowmobile ride that those monies be deposited into the capital improvement fund and that we dedicate that money to providing improvements at City Hall.
use the $10,000 donation from Ramsey liens plus eight hundred and thirty one dollars and thirty four cents that the mayor has donated from the previous Mears snowmobile ride that those monies be deposited into the capital improvement fund and that we dedicate that money to providing improvements at City Hall
moved by Rainville
Voice vote; motion carried with opposition not identified by name.
M14We accept the clerk treasurer's resignation has presented last week to her final day the July 20th I would like to thank her for 16 years of service I wish her well and the motion thank you her well in her future endeavors.
we accept the clerk treasurer's resignation has presented last week to her final day the July 20th I would like to thank her for 16 years of service I wish her well and the motion thank you her her well in her future endeavors
moved by Mayor
Voice vote; motion carried.
M15To have the mayor and councilmember Bryan worked with Ellen to hire short-term temporary office clerical help potentially two to three months to help out since there are a lot of things going on with the elections going on here and identifying what needs to be done at the office and to have councilmember Bryan and the mayor preview and authorizing if acceptable short term contract that's been drafted by our attorney and Cory to contract with Cory for additional services that she will specify to assist with though the transition here especially the elections thirdly to research and retain interim administrative help to cover the clerk treasurer responsibilities while the council searches for full-time replacement then forth to I will call a special session our special meeting to determine how the search will be conducted to find the duties and expectations and the process for selecting.
to have the mayor and councilmember Bryan worked with Ellen to hire short-term temporary office clerical help potentially two to three months to help out since there are a lot of things going on with the elections going on here and identifying what needs to be done at the office and to have councilmember Bryan and the mayor preview and authorizing if acceptable short term contract that's been drafted by our attorney and Cory to contract with Cory for additional services that she will specify to assist with though the transition here especially the elections thirdly to research and retain interim administrative help to cover the clerk treasurer responsibilities while the council searches for full-time replacement then forth to I will call a special session our special meeting to determine how the search will be conducted to find the duties and expectations and the process for selecting
moved by Mayor
Voice vote; motion carried with at least one no vote not identified by name.
M16Table this until we can read it and then if it is appropriate I would expect that we will make compensation accordingly.
table this until we can read it and then if it is appropriate I would expect that we will make compensation accordingly
moved by Mayor
Voice vote; motion carried.
M17Council remove the name of Dan Williams.
council remove the name of Dan Williams
moved by Rainville
Voice vote; motion carried with opposition not identified by name.
M18Author izing you to her improving the RCD based on satisfaction of your his answers to your questions.
author izing you to her improving the RCD based on satisfaction of your his answers to your questions
moved by Bryan
Voice vote; motion carried.
The amounts the council actually voted to approve, each with the vote that approved it. Drawn from the official minutes.
F2
$4,500
F3
$500
F6
$10,831
Documents and recordings archived for this meeting, when available.
City Council Meeting — 2018-07-10 CC Packet (2018-07-10)
Packet · Tuesday, July 10, 2018
73 pages
City Council Meeting — 2018 07-10 Minutes (2018-07-10)
Minutes · Tuesday, July 10, 2018
12 pages
Meeting recording
YouTube
Transcript · 1046 segments · 2:47:59
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