Tuesday, September 12, 2017
Agenda
Not posted
What was on the agenda.
Packet
Not posted
The supporting materials council reviewed.
One-line summary
The City Council approved a CUP/IUP for Josh Peterson, gave several code-enforcement directions, sent a tobacco-free parks proposal back to Park & Rec for more work, approved most consent items, and took multiple actions related to the Nowthen Heritage Festival and other administrative items.
23 items as recorded in the minutes, each with a plain-English summary of what was at issue.
agendaApprove/amend the meeting agenda
Removed item 5.1.7 'Redo the cement work' and item 6.b 'Replacement of CAT 930 Loader'; added an item to discuss the RCA policy.
1Sheriff's Report
Sheriff services report for August 2017; reminder to secure property; new main number provided.
2Floor Items
No floor items were presented.
3aJOSH PETERSON — Request for CUP and IUP (19950 Iguana Street)
Conditional Use Permit for multiple buildings on a single parcel and two new storage buildings; Interim Use Permit for outdoor storage on a four-acre property (PID 20-33-25-42-0011).
Council approved Josh Peterson’s request for a Conditional Use Permit and an Interim Use Permit for a four-acre property at 19950 Iguana Street (PID 20-33-25-42-0011), including the addition of two new storage buildings and outdoor storage, with conditions listed on the Findings and Decision dated August 29, 2017 and September 12, 2017.
Approved with the conditions listed on the Findings and Decision dated August 29, 2017 and September 12, 2017.
3bCode Enforcement Direction — Tommy Guyer, Michael Day & John Larson
Direction related to three properties: Tommy Guyer (IUP and animals on 5-acre parcel), Michael Day (keep on list and revisit in spring), and John Larson (planner authorized to obtain sheriff escort).
Council directed Planner Stockman to talk with Tommy Guyer about getting an IUP for his business and discuss the number of animals on his 5-acre parcel; voted to keep the Michael Day property on the code enforcement list and revisit it in the spring (with Bettinger opposed); and authorized Planner Stockman to obtain a personal sheriff escort to visit the John Larson property.
Multiple motions carried under this agenda item; one motion had an opposed vote line recorded.
4aRCA — Recommend changing Chapter 4, Section 4 of the City Code (tobacco-free parks/ice rinks)
Proposal to make Nowthen parks and around the ice rinks tobacco free; Council sent the item back to the Park & Rec Committee for further discussion, including boundaries and an educational plan (signage) and clarity about non-enforceability/voluntary compliance.
Council discussed an RCA proposing tobacco-free parks and areas around the ice rinks, including whether and how it would be enforceable and whether designated smoking areas should be considered. Council ultimately sent the proposal back to the Park & Rec Committee to define boundaries of any non-smoking area and develop an educational plan (including signage) that makes clear the policy would rely on voluntary compliance.
Sent back to Park and Rec Committee for discussion and development of boundaries and an educational plan.
5.1.1Consent Agenda — Approve minutes (Aug 3 workshop; Aug 8 meeting; Aug 14 budget meeting)
Approved as part of the consent agenda motion that covered items 1.1 through 1.4 and item 1.6.
5.1.2Consent Agenda — Financial Report
Not included in the consent agenda approval motion (motion covered items 1.1 through 1.4 and item 1.6).
5.1.3Consent Agenda — Approve all audited bills Claim #351 through Claim #397 plus Net Distribution reports dated Aug 7 and Aug 21, 2017
Approved as part of the consent agenda motion that covered items 1.1 through 1.4 and item 1.6.
5.1.4Consent Agenda — Proclamation for Domestic Violence Awareness Month
Approved as part of the consent agenda motion that covered items 1.1 through 1.4 and item 1.6.
5.1.5Consent Agenda — Proclamation for Constitution Week starting September 17, 2017
Approved by a separate motion; Pilon read the proclamation.
5.1.6Consent Agenda — RCA: Approve Server Managed Service Agreement with RB's Computer
Approved as part of the consent agenda motion that covered items 1.1 through 1.4 and item 1.6.
6aSchedule Budget and Tax Hearings
Set budget and tax hearings for December 12, 2017 at 7:00 PM, immediately followed by the City Council meeting.
Council set the budget and tax hearings for December 12, 2017 at 7:00 p.m., immediately followed by the City Council meeting, and separately reached consensus to schedule a special meeting on October 30 at 7:00 p.m. to discuss 2040 Comp Plan land use changes, pending confirmation with the planner and checking for conflicts.
6bRCA — Heritage Festival Donation Request
Council action on releasing the City's 2017 donation and waiving certain expenses; motion was amended to remove waiving Fire Fighters wages for EMS, fireworks, and closing of the fire station.
Council considered multiple Heritage Festival-related RCAs, including releasing the City’s 2017 donation and waiving certain administrative and labor expenses; the motion was amended to remove waiving Fire Fighters wages for EMS, fireworks, and closing of the fire station, and then carried with Bettinger opposed. Council also directed maintenance staff to complete setup items by September 22, 2017; authorized a street closure on Iguana St. NW for the fireworks display; authorized staffing a City booth at the Business Expo; and later waived the policy prohibiting motorized vehicles in the park (ATVs, UTVs, golf carts, and a tractor) for the festival.
Motion carried as amended; Bettinger opposed.
6cRCA — Request use of Maintenance Staff for Heritage Festival Setup
Directed staff to complete items listed in the RCA before 12:30 pm on Friday, September 22, 2017.
Council considered multiple Heritage Festival-related RCAs, including releasing the City’s 2017 donation and waiving certain administrative and labor expenses; the motion was amended to remove waiving Fire Fighters wages for EMS, fireworks, and closing of the fire station, and then carried with Bettinger opposed. Council also directed maintenance staff to complete setup items by September 22, 2017; authorized a street closure on Iguana St. NW for the fireworks display; authorized staffing a City booth at the Business Expo; and later waived the policy prohibiting motorized vehicles in the park (ATVs, UTVs, golf carts, and a tractor) for the festival.
6dRCA — Street Closure: Iguana St. for Fireworks
Authorized the Ramsey/Nowthen Fire Dept. to close a portion of Iguana St. NW for a time period determined necessary for the Heritage Fireworks display, with amendment to remove the salaries notation from the RCA.
Council considered multiple Heritage Festival-related RCAs, including releasing the City’s 2017 donation and waiving certain administrative and labor expenses; the motion was amended to remove waiving Fire Fighters wages for EMS, fireworks, and closing of the fire station, and then carried with Bettinger opposed. Council also directed maintenance staff to complete setup items by September 22, 2017; authorized a street closure on Iguana St. NW for the fireworks display; authorized staffing a City booth at the Business Expo; and later waived the policy prohibiting motorized vehicles in the park (ATVs, UTVs, golf carts, and a tractor) for the festival.
6eRCA — City participation at the Heritage Festival (Business Expo booth staffing)
Authorized Deputy City Clerk to staff a booth at the Heritage Festival Business Expo (Sep 23, 2017); City Clerk to determine flex time or overtime; staff to determine materials/handouts; Mayor and Council invited to volunteer.
Council considered multiple Heritage Festival-related RCAs, including releasing the City’s 2017 donation and waiving certain administrative and labor expenses; the motion was amended to remove waiving Fire Fighters wages for EMS, fireworks, and closing of the fire station, and then carried with Bettinger opposed. Council also directed maintenance staff to complete setup items by September 22, 2017; authorized a street closure on Iguana St. NW for the fireworks display; authorized staffing a City booth at the Business Expo; and later waived the policy prohibiting motorized vehicles in the park (ATVs, UTVs, golf carts, and a tractor) for the festival.
6fRCA — Nowthen Lions 5K: use of roads & firefighter medical coverage
Approved use of specified roads and waived the use of one firefighter for medical coverage from 9 am to 10:30 am (not to exceed $50).
Council approved the use of Engen Blvd, 211th, and Tiger Street for the Nowthen Lions 5K walk/run and waived the use of one firefighter for medical coverage from 9:00 a.m. to 10:30 a.m., not to exceed $50.
6gRCA — Purchase Land Use changing signs (quotes for 4 signs)
Directed Reighard and staff to obtain quotes for four 3'x4' reflective signs with stands and accessories with specified text and phone number.
Council directed Reighard and city staff to obtain quotes for four 3'x4' reflective signs with stands and accessories, with specified text indicating a property is subject to a land use application and providing the city phone number.
6hRCA — Utilization of the City Website/Updating of Existing Documents
Directed Breyen to work with LaDoucer/Streich and GovOffice to rework the website, update documents, ensure documents reference City of Nowthen (not Burns Township), and convert/recreate forms as fillable PDFs where possible.
Council directed Breyen to work with LaDoucer/Streich and GovOffice to rework the city website to be more user friendly and update documents to the latest versions where possible, including ensuring documents reference the City of Nowthen (not Burns Township) and converting or recreating forms as fillable PDFs where possible; Reighard requested evaluation of project scope and a report back with a reasonable completion timeframe.
6iSchedule Special Meeting — 2040 Comp Plan Land Use changes
Consensus to schedule a special meeting for October 30 at 7:00 PM; check with planner and for conflicts.
Council set the budget and tax hearings for December 12, 2017 at 7:00 p.m., immediately followed by the City Council meeting, and separately reached consensus to schedule a special meeting on October 30 at 7:00 p.m. to discuss 2040 Comp Plan land use changes, pending confirmation with the planner and checking for conflicts.
Recorded as Council consensus, not a motion.
6jRCA Policy discussion
Discussion about adherence to the RCA policy and the timing/completeness of RCAs provided to Council.
Council discussed frustration with RCAs being resubmitted in multiple versions and with new information arriving after the workshop, contrary to the RCA policy’s intent. Reighard questioned why the policy exists if it is not followed, and Pilon described the policy’s purpose as ensuring complete documents and supporting documentation are available before the workshop so Council can review and avoid last-minute changes; the group discussed the possibility of tabling incomplete RCAs in the future.
7Introduction of New Items — waive policy of no motorized vehicles in the park for Heritage Festival
Waived the policy of no motorized vehicles in the park (ATVs, UTVs, golf carts, and tractor) for the Heritage Festival.
Council considered multiple Heritage Festival-related RCAs, including releasing the City’s 2017 donation and waiving certain administrative and labor expenses; the motion was amended to remove waiving Fire Fighters wages for EMS, fireworks, and closing of the fire station, and then carried with Bettinger opposed. Council also directed maintenance staff to complete setup items by September 22, 2017; authorized a street closure on Iguana St. NW for the fireworks display; authorized staffing a City booth at the Business Expo; and later waived the policy prohibiting motorized vehicles in the park (ATVs, UTVs, golf carts, and a tractor) for the festival.
19 motions on the record. Split votes are highlighted.
M1Bettinger made a motion to approve the amended agenda; Rainville seconded.
moved by Bettinger, seconded by Rainville
All in favor; motion carried.
M2Rainville made a motion to approve the request by Josh Peterson for a CUP and an IUP with the conditions listed on the Findings and Decision dated August 29, 2017 and September 12, 2017; Breyen seconded.
moved by Rainville, seconded by Breyen
All in favor; motion carried.
M3Breyen made a motion to have Planner Stockman talk with Tommy Guyer about getting an IUP for his business, if he wishes to remain in business and to discuss the number of animals on his 5 acre parcel; Rainville seconded.
moved by Breyen, seconded by Rainville
All in favor; motion carried.
M4Breyen made a motion to keep the Michael Day property on the code enforcement list and revisit it in the spring; Rainville seconded.
moved by Breyen, seconded by Rainville
M5Breyen made a motion to authorize Planner Stockman to obtain a personal sheriff escort to visit the John Larson property; Rainville seconded.
moved by Breyen, seconded by Rainville
All in favor; motion carried.
M6Rainville made a motion to send this back to the Park and Rec. Committee for discussion to include setting boundaries of the non-smoking area and the development of an educational plan, which would include signage. In the education plan it must be clear to the residents that this is a policy that is not enforceable and relying on voluntary compliance. Breyen seconded.
moved by Rainville, seconded by Breyen
All in favor of Rainville's motion to send this back to Park and Rec. Committee; motion carried.
M7Rainville made a motion to approve the Consent Agenda items 1.1 through 1.4 and item 1.6; Breyen seconded.
moved by Rainville, seconded by Breyen
All in favor; motion carried.
M8Bettinger made a motion to approve Consent Agenda item 1.5; Breyen seconded.
moved by Bettinger, seconded by Breyen
All in favor; motion carried.
M9Breyen made a motion to approve having the Budget and Tax Hearings at 7:00 PM on December 12, 2017, immediately followed by the City Council Meeting; Rainville seconded.
moved by Breyen, seconded by Rainville
All in favor; motion carried.
M10Rainville made a motion for the City Council to release the City's 2017 donation and waive the administrative, fire department and maintenance department labor expenses; Breyen seconded.
moved by Rainville, seconded by Breyen
M11Rainville amended her motion to remove waiving the Fire Fighters wages for EMS, fireworks and closing of the fire station; Breyen seconded.
moved by Rainville, seconded by Breyen
M12Rainville made a motion that the City Council directs staff to complete the items listed in the RCA submitted, prior to 12:30 pm, Friday September 22, 2017; Bettinger seconded.
moved by Rainville, seconded by Bettinger
All in favor; motion carried.
M13Rainville made motion to authorize the Ramsey/Nowthen Fire Dept. to close Iguana St. NW between the north entrance into 19735 Iguana St. NW and the corner of 199th Ave NW for the time period determined necessary by the Fire Dept. to safely facilitate the Nowthen Heritage Fireworks display, with the amendment to the RCA to remove the salaries notation from the RCA; Bettinger seconded.
moved by Rainville, seconded by Bettinger
All in favor; motion carried.
M14Rainville made a motion to authorize the Deputy City Clerk to staff a booth at the Saturday, September 23, 2017 Nowthen Heritage Festival Business Expo. The Expo hours are 10:00 am to 2:00 pm, so the expected working hours would be 9:30 am to 2:30 pm. The Council will allow the City Clerk to determine whether to flex their hours during the pay period or pay over time. Staff will determine the appropriate materials and handouts for use in the booth. The Mayor and City Council are invited to volunteer at the booth; Breyen seconded.
moved by Rainville, seconded by Breyen
All in favor; motion carried.
M15Rainville made a motion to approve the use of Engen Blvd, 211th and Tiger Street for the Nowthen Lions 5K walk/run and to waive the use of one fire fighter for medical from 9 am to 10:30 am (not to exceed $50); Breyen seconded.
moved by Rainville, seconded by Breyen
All in favor; motion carried.
M16Breyen made a motion to have Reighard get a quote from his contact and City Staff (Corrie, Lori or Joe) get quotes for four (4) 3'x4' signs with reflective tape, stands, bolts, sand bags, etc. that read, "THIS PROPERTY IS THE SUBJECT OF A LAND USE APPLICATION, FOR MORE INFORMATION CALL THE CITY OF NOWTHEN (763) 441-1347"; Rainville seconded.
moved by Breyen, seconded by Rainville
All in favor; motion carried.
M17Breyen made a motion to have Breyen work with LaDoucer/Streich and GovOffice to rework the website to make it more user friendly. During this rework, when possible, update the documents to their latest version. All documents should have reference the City of Nowthen and not Burns Township. If forms need to be recreated, recreating them as fillable PDF document with Adobe Acrobat or an equivalent program would be preferred. Minimally convert the document to electronic PDF's; Rainville seconded.
moved by Breyen, seconded by Rainville
All in favor; motion carried.
M18Rainville made a motion for the City Council to waive the policy of no motorized vehicles in the park (ATV's, UTV's, Golf Carts, and the tractor) for the Heritage Festival; Breyen seconded.
moved by Rainville, seconded by Breyen
All in favor; motion carried.
M19Bettinger made a motion to adjourn the meeting at 8:45 PM; Rainville seconded.
moved by Bettinger, seconded by Rainville
All in favor; motion carried.
The amounts the council actually voted to approve, each with the vote that approved it. Drawn from the official minutes.
F1
$977
F2
$727
F3
$250
F4
$50
Documents and recordings archived for this meeting, when available.
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